EMPLOYEE MANUAL & BENEFITS HANDBOOK An Everyday Guide to Our Mission, Core Values, Personnel Policies and Employee Benefits Effective: March 02, 2020 Our MISSION is Approved: March 02, 2020 to make a positive Adopted: October 23, 2017 difference in the community by efficiently managing public resources and providing effective services and leadership that exceed the expectations of our citizens TABLE OF CONTENTS Mission Statement ....................................................................................................................................... 3 Our Core Values.......................................................................................................................................... 3 Purpose of the Handbook .......................................................................................................................... 4 Employee Relations Philosophy ................................................................................................................ 5 Ethics & Conduct ......................................................................................................................................... 6 Part 1 – Employee Manual ......................................................................................................................... 8 Communications ........................................................................................................................................................ 8 Communication Devices ........................................................................................................................................ 8 Electronic Communications ................................................................................................................................... 9 No-Solicitation – No Distribution – Bulletin Boards ........................................................................................... 13 Social Networking & Electronic Media ............................................................................................................... 13 Compensation .......................................................................................................................................................... 18 Acting Pay ........................................................................................................................................................... 18 Adding new positions to the pay plan .................................................................................................................. 18 Appointment Rate ................................................................................................................................................ 18 Demotions ............................................................................................................................................................ 19 Equity Adjustments ............................................................................................................................................. 19 Employees Paid Outside Pay Grade .................................................................................................................... 19 Pay for Performance ............................................................................................................................................ 19 Promotions ........................................................................................................................................................... 20 Reassignments ..................................................................................................................................................... 20 Reclassification .................................................................................................................................................... 21 Transfers .............................................................................................................................................................. 21 Discipline & Grievance Procedure .......................................................................................................................... 21 Discipline Procedure ............................................................................................................................................ 21 Problem-Solving Procedure (Grievances) ........................................................................................................... 25 Employment ............................................................................................................................................................ 26 Basic Work Rules ................................................................................................................................................ 26 Compliance with Applicable Laws ...................................................................................................................... 29 Employment Status & Definitions ....................................................................................................................... 29 Equal Employment Opportunity (EEO)............................................................................................................... 31 Exit Interview ...................................................................................................................................................... 31 Hiring & Selection ............................................................................................................................................... 31 Introductory Period .............................................................................................................................................. 34 Job Responsibilities ............................................................................................................................................. 35 No Dating ............................................................................................................................................................ 35 Notice of Resignation, Retirement & Separation of Employment ....................................................................... 36 Outside Employment ........................................................................................................................................... 36 Personal Appearance & Attire ............................................................................................................................. 37 Personnel Management ........................................................................................................................................ 39 Seniority .............................................................................................................................................................. 40 Verification of Employment Eligibility ............................................................................................................... 40 Protecting People & Property .................................................................................................................................. 41 Anti-Bullying ....................................................................................................................................................... 41 Drug & Alcohol Usage ........................................................................................................................................ 42 Identification Card ............................................................................................................................................... 46 Inspection of Work Area – Privacy Waiver ......................................................................................................... 46 Keys ..................................................................................................................................................................... 47 Non-Discrimination & Anti-Harassment ............................................................................................................. 47 Parking Lots & Roadways ................................................................................................................................... 51 Personal Telephone Calls & Visits ...................................................................................................................... 52 Reporting of Accidents & Hazards ...................................................................................................................... 52 Safety ................................................................................................................................................................... 52 Severe Weather & Emergencies .......................................................................................................................... 53 Tobacco & Smoking ............................................................................................................................................ 55 Use of City Property & Equipment...................................................................................................................... 55 Vehicle & Driving Requirements ........................................................................................................................ 56 Work Area Appearance 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