Microsoft® OneNote® Enhances Classroom Collaboration But device choice can limit the collaborative capability Executive Summary If your school is implementing Microsoft® OneNote® as a learning and collaboration tool, be sure to choose your mobile device carefully. OneNote is available across the device spectrum, but not all devices support the full breadth of OneNote functionality. Prowess Consulting compared OneNote on four different For teachers, OneNote presents a unique classroom tool that devices, but only one of them makes the grade—the Dell™ encourages collaboration and interaction, in addition to providing Latitude™ 10, powered by Intel® hardware and Windows 8. a repository for lesson plans and notes. Teachers can create notebooks, sections, and pages that correspond to textbook The Dell Latitude 10 enriches learning: chapters, lectures, quizzes, and more, and then teachers can • Audio and video recording share those materials with students (or other teachers). • Advanced search capabilities • Stylus support However, OneNote functionality is not the same across devices, • OneNote customization and some of the most powerful features for academic use are • Image import via scanner only available to users running OneNote on Windows. These features are enhanced by performance and security provided by OneNote and Classroom Productivity Intel hardware. Even when used on companion devices, schools Today’s generation of students have grown up with computers will find that teachers and students get the best experience ™ and the Internet at their fingertips, so they expect a certain level using OneNote on 2 in 1 devices, Ultrabook devices, and of technology to be present in the classroom. They don’t go to tablets running Windows 8 and powered by Intel processors. encyclopedias or libraries for their information anymore—they turn to computing devices to tap into the well of information present Because OneNote functionality varies across platforms, on the Web. Microsoft OneNote is ideal for students because, on Prowess Consulting put three mobile devices to the test to a mobile device, it enables them to organize their schoolwork in determine which platform will give students and teachers the one virtual place. Gone are the days of lugging around pounds of fullest OneNote experience. spiral notebooks and binders stuffed with paper—OneNote on a mobile device can literally lighten a student’s burden. Microsoft® OneNote® Enhances Classroom Collaboration But device choice can limit the collaborative capability Table 1. Microsoft® OneNote® across three different mobile platforms (for full configuration and test environment Use Case: Microsoft® OneNote® description, see Appendix A) and Handwritten Notes The desktop version of OneNote supports digital pen input, so the classroom platform really matters. Not all mobile devices are compatible with digitized pens, and not Dell™ Latitude™ Samsung® Samsung® Apple® iPad® all devices support ink drawing in OneNote. 10 powered Nexus™ 10 Chromebook™ powered by by Intel® powered by an powered by an an ARM based architecture ARM® based ARM based processor Studies show that students who use a tablet and stylus, and Windows® processor and processor and iOS® rather than a pen and paper, explore more spatial content.1 8 Android™ and Google™ In other words, with OneNote, students can think beyond Chrome™ Intel® Atom™ Dual-core A15 Samsung® Dual-core A6X the margins of a ruled sheet of paper. Teachers no longer processor Z2760 processor Exynos® 5 Dual processor need to erase a whiteboard, chalkboard, or overhead (ARMv7) projector, so questions asked during a lesson can be investigated right away simply by creating a new page Our tests showed that the best, most learning-centric user or section.2 This method has the potential to let students experience with OneNote is on a tablet running Windows 8 and expand and change the way they think, and teachers are powered by Intel processors. When you deploy OneNote on able to encourage that free thinking with the flexibility that these platforms, users can enjoy the following capabilities they OneNote and a stylus offers. cannot get from OneNote on alternative platforms: • Record audio and video—Teachers and students can At a chalkboard, teachers have their back to students, record lectures, demonstrations, or labs and embed the so face-to-face interaction is inconsistent. When a teacher files in notes. uses a stylus and docking station with their tablet, they • Intelligent media processing—OneNote can recognize can more fully engage with their students. They can make and process text inside handwritten notes, pictures, eye contact and ensure that each student feels included scanned documents, and even audio and video files, in the discussion.2 making it available for search and indexing. • OneNote add-ins—Schools can extend and customize OneNote capabilities through add-ins and custom apps. • Attached scanner support—Students and teachers can easily capture documents or images and add them to notes. • Stylus support—Students and teachers can use a stylus to handwrite notes. Microsoft® OneNote® Enhances Classroom Collaboration But device choice can limit the collaborative capability In addition, using OneNote on devices powered by Windows One Application, Several Versions and Intel , like the Dell Latitude 10, provides the following OneNote comes in five different versions, each with different advantages over mobile apps and the web app found on functionality.3 It is available for Windows computers, iOS® Android™, Apple®, and Chromebook™ devices: devices, Android devices, Windows Phone® devices, and • Extensive formatting and proofing tools—Teachers and Symbian™ mobile devices. A browser-based version of students can customize the look and feel of their notes with OneNote is provided as part of Microsoft® OneDrive® and rich, easy-to-use tools. Microsoft® Office Web Apps for users who either do not or • Advanced notebook organization features—Teachers cannot install the desktop OneNote app on their devices. and students can stay organized with multiple ways to To distinguish between OneNote versions, table 2 shows create, copy, and move notebooks and sections. the terminology and definitions we use in this paper: • Integration with other Microsoft software—Teachers can synchronize Microsoft® Outlook® tasks and meeting Table 2. Versions of Microsoft® OneNote® and the devices details with OneNote, e-mail OneNote pages, and edit we tested Microsoft® Office files embedded in OneNote. Microsoft® OneNote® Versions • Document security—OneNote can apply and consume Version Description Tested On data-protection schemes such as password protection for Desktop • A full installation of OneNote 2013 • Mobile device version on devices running Windows® 8 (or running Windows notebook sections. This capability can help teachers keep Windows 7) and powered by Intel® 8 and Intel architecture architecture student information confidential. • Available as part of the Microsoft® Office 2013 suite, or with Microsoft® Office What OneNote Brings into the Classroom 365™, or as a standalone application ® Based on the analogy of a tabbed notebook, OneNote lets Mobile • A version designed for the iOS and • Mobile device app Android™ operating systems running Android and ARM® users assemble typed and hand-written notes, drawings, screen • Available from various app stores for clippings, and files anywhere on pages, which are then sorted Apple® iPhone® devices, Apple® iPad® • Mobile device devices, and Google™ Android™ devices running Google™ into sections. Pages can be as large as the user requires, and Chrome™ and ARM OneNote does not enforce any uniform layout or structuring on Web • A lightweight, browser-based version • Mobile device app* of OneNote built into Microsoft® running Windows pages. Multiple users on a variety of platforms can work in the OneDrive® and Microsoft® 8 on Intel same notebook and on the same pages simultaneously. SharePoint® Online architecture • Available to view and edit OneNote • Mobile device notebooks in a browser session when running Android on the user is signed in to his or her ARM architecture Microsoft account *Though all tested devices support some functionality within the OneNote Web App, it is useful primarily as a notebook viewing tool on iPads and Android mobile devices using mobile Apple® Safari® and Google™ Chrome™ browsers. At time of testing, editing and notebook creation using the web app on these platforms was difficult and erratic. Figure 1. Microsoft® OneNote® 2013 user interface on a computer running Windows® 8 and powered by Intel® architecture Microsoft® OneNote® Enhances Classroom Collaboration But device choice can limit the collaborative capability Want Full Features? Deploy the Desktop Version Windows devices can also access and use the Windows Store The most fully featured version is the OneNote desktop version, version of OneNote. This OneNote version has an aesthetic which runs on Windows tablets like the Dell™ Latitude™ 10. appeal because of its radial menu, but it falls short of the full Users will also find the desktop version on , Ultrabook devices, functionality found in the OneNote desktop version. 2 in 1 devices, and PCs running Windows 7 or Windows 8 and powered by Intel hardware. This version supports advanced Record Audio and Video features and capabilities not available in other versions, as you’ll Students and teachers equipped with the desktop version see in the section A stylus, the OneNote desktop version, Intel®