THE TATTs PROGRAM Institutionalizing Disaster Preparedness and Management Capacity of BPBDs in Indonesia through Technical Assistance and Training Teams SEMI-ANNUAL REPORT 01 October 2017 – 31 March 2018 Funded by: USAID / Office of U.S. Foreign Disaster Assistance (OFDA) Country Contact Headquarters Contact Program Summary Andrew Duncan Denise Ledgerwood Agreement No: Chief of Party TATTs Senior Program Officer AID-OFDA-A-14-00021 AD Premier, 3rd Floor Suite 01-03 Jl. Mercy Corps Start date: TB. Simatupang No. 5 45 SW Ankeny Street 01 October 2014 Ragunan, Pasar Minggu South Portland, OR 97204 End date: 30 Dec 2018 Jakarta, 12550 Report date: Phone: +62.21.227.08939 Phone: +1.503.896.5833 30 April 2018 [email protected] [email protected] Total award: $9,000,000 INTRODUCTION This semi-annual report follows the FY2017 Annual Report and replaces quarterly reporting as prescribed in the revised reporting requirements in TATTs Modification No 4. It covers the achievements and challenges of the Institutionalizing Disaster Preparedness and Management Capacity of BPBDs in Indonesia through Technical Assistance and Training Teams (TATTs) program for the period 01 October 2017 to 31 March 2018. Although initially designed as a two-year pilot program to build the technical capacity of provincial-level disaster management agencies (BPBDs), TATTs was subsequently expanded, with the latest modification extending the program end date to 31 December 2018 and increasing the award to $9 million. As a result of the last four years, TATTs has successfully embedded technical assistance teams in eight provincial BPBDs, each providing tailored technical training, mentoring and support to the target government institutions through a consortium model that brings together local and international non- government organizations, universities and (until 31 January) the private sector. Throughout the semi-annual reporting period, TATTs has impacted 1,589 direct beneficiaries (cumulative total 13,607) through 29 technical trainings, coaching and technical assistance across the eight target provinces with 646 people receiving training (475 male and 171 female). Refer to Annex 1 for summary of TATTs progress against key performance indicators. During the National DRR Month in October 2017, TATTs supported BNPB and BPBD West Papua to conduct a knowledge sharing seminar on disability and disaster management, as well as a campaign to raise awareness on inclusive DM among the participants from the whole country. 2 NATIONAL LEVEL COORDINATION AND ENGAGEMENT With the imminent signing of the joint-partnership agreement (Individual Arrangement -IA) between the USAID Indonesian Mission and the National Disaster Management Agency (BNPB) - which assigns the BNPB as the executing agency for all USAID-funded DRM/DRR programs – TATTs, accordingly, has recognized the need to strengthen its level of engagement and coordination with the BNPB. TATTs -supported activities cover 12 of the 22 BNPB directorates, which has made it particularly challenging to effectively coordinate subnational-level activities. In an effort to better inform, engage and solicit BNPB support, TATTs has reached a tentative agreement to submit program activity TORs, of significance, to BNPB’s Planning Bureau with the understanding that the Bureau will share these with the relevant directorates for review. To further strengthen the involvement of BNPB, and to ensure TATTs-supported subnational interventions are in line with ‘new and emerging’ national concepts, polices and priorities, TATTs is inviting BNPB technical resource persons to attend technical training and other significant capacity building events at the BPBD level. PROGRAM MANAGEMENT During the reporting period Mercy Corps discontinued its service agreement with consortium partner Cardno USA. Cardno had been contracted to manage the short term technical assistance (STTA) portfolio for TATTs. Both parties agreed to end the association after it became apparent that Cardno could not deliver TATTs STTA requirements within the available budget ceiling. In February 2018, the responsibility for managing the STTA portfolio shifted to YMCI. No disruptions occurred during the transition of this responsibility to YMCI, neither in terms of the quality or timeliness of the consultants deployed to support the field operations. Mercy Corps will prepare a cost modification for YMCI to reflect this increased scope and to allocate a budget for the STTA implementation. To accommodate the expanded scope of work, YMCI has employed a dedicated Talent Management Officer (TMO). The Jakarta-based program support team was strengthened with the addition of a program support officer and two dedicated administrative assistants. They support the STTA deployment as well as the preparation of BAST reporting certificates (FY2015 through FY2017) and tax exemption requests to comply with BNPB and USAID mission IA requirements. In recognition of this increased workload, the Senior Program Support Officer’s role was upgraded to that of Operations Manager. With TATTs entering its final year of implementation, an entry level MEL Assessing the capacity of EOC (Pusdalops) in BPBD officer was recruited to support the increased Papua. level of monitoring, evaluation and learning activities such as final evaluation, endline and knowledge retention surveys and case studies. 3 KEY SIX-MONTHLY ACHIEVEMENTS AND PROGRESS AGAINST INTERMEDIATE OBJECTIVES This section of the report provides a summary of the major accomplishments and activities of TATTs. It focuses on programmatic themes, which are linked to the outputs and contribute towards achieving the program’s two strategic objectives Overall the program remains on track to achieve its Strategic Objectives within the current program end date and budget. During the reporting period, the program has focused on implementing the eight joint TATTs-BPBD workplans. The workplans are based on gaps analysis of BPBD organizational capacity, local needs and the priorities of each province, and are organized into specific themes which are used to identify ‘activity-level exit points’ in each province. Strategic Objective 1: BPBDs in target provinces are delivering inclusive DRM service. SO1 is on track to deliver Outputs 1.1, 1.2, 1.3, and 1.4. Output 1.1: Target BPBDs have addressed priority institutional needs TATTs’ strategy of embedding teams within the BPBDs continues to reap rewards. It provides TATTs unprecedented access to key decision makers as well as a ‘hands on’ appreciation of the programmatic and operational workings of the target BPBD apparatus. This strategy helps TATTs and the BPBDs to jointly identify organizational capacity building priorities based on new and emerging local needs. In turn, this is used to update BPBD-TATTs annual workplans. TATTs has signed MOU’s with each of the eight provincial Governments during the reporting period with the purpose of revising and extending the partnership between TATTs and the target BPBDs to the 31 December, 2018 program end date. This has presented the opportunity to jointly review annual achievements and reset development priorities of BPBD-TATTs support with each of target provinces. The table below lists the focus thematic areas of TATTs support in each target provinces. Papua Maluku Sulawesi Jawa Jawa Sumatera Capacity Bulding Themes Papua Maluku Nasional Barat Utara Tenggara Timur Tengah Barat Awareness (Basic DM, inclusive DM) Yes Yes Yes Yes Yes Inclusivity (Lidi, stand alone) Yes Yes Institution (Perda PB) Yes Yes Organisational development (OAD, Renstra, LakiP, SOP, etc.) Yes Yes Yes Yes Yes Yes Yes Coordination (Forum PRB, regular coordinations by BPBD) Yes Yes Yes Yes CBDRM Yes Yes Contingency planning & simulations Yes Yes Yes Yes Yes Yes Poof of facilitators Yes Yes Yes Yes Yes Yes Yes Yes Curriculum Development Yes Accreditation (Pusdiklat) Yes FPT-PB (roles of universities) Yes Logistic Management Yes Yes Yes Pusdalops / EOC Yes Yes Yes Yes Yes Yes Yes Rehabilitation & Reconstruction Yes Yes Yes Yes Emergency response Yes Rapid Response Team (TRC): rapid assesmsent and coordinations Yes Yes Learning (Pusdalops, CBDRM, RR, etc.) Yes 4 In June 2018, provincial elections will be held in seven of the eight target provinces. With Central Java BPBD Leading the Charge in the ushering in of these new administrations, Disability Inclusive Services significant change and disruptions are expected; including shifts in local policy Central Java is among the most high-risk provinces in direction and priorities, as well as reshuffles Indonesia. It has a population of more than 32 million in the leadership structure of local administered by 35 district governments that are exposed government. The BPBDs must be ready and to almost every type of hazard including floods, landslides, able to respond to these changes. TATTs is earthquakes, tsunami, volcanic eruptions and industrial using this opportunity to better position and accidents, etc. People with disabilities are among the most prepare the BPBDs for these political vulnerable groups affected by natural disasters and the changes by supporting the development of provincial and district-level Disaster Management the BPBDs’ new draft five-year strategic Agencies (BPBDs) have stepped up to the challenge to plans (Renstra’s). During the reporting protect these most vulnerable people from disasters by period, TATTs has worked with the BPBD managing these latent risks. Serving the needs of persons Maluku to develop their