MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR ADMINISTRATIVE SERVICE CENTER 9050 Viscount Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: August 15, 2012 5:00 p.m. Mr. Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John Consent Docket 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present 1.2 Roll Call Not Present Motion 1.3 Approval of Minutes: Exhibit 1.3 Second Ayes July 11, 2012 Pages 1-19 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.4 Welcome to Guests and Staff Members 1.5 Open Forum 1.6 Presentations by Individuals, Groups, and Organizations: 1.6.1 Dr. William Serrata (President) will recognize individuals retiring from the College District. 1.6.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association and the Student Government Association. 1.6.3 Ms. Olga Chavez (Director, Diversity Programs) will provide information on Hispanic Heritage Month activities that will take place throughout the College District. 1.7 Communications: None y uez g ert gg uintanilla Q Mrs. Belen B. Robles Robles B. Mrs. Belen Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Mr. Nicolás Domín Mr. Nicolás Consent Docket Mrs. Gracie 1.8 Board of Trustees Business Motion 1.8.1 The Board of Trustees will deliberate on Board of No Exhibit Second Trustees travel for the 2011-2012 and 2012-13 fiscal Ayes years. Nays Abstain Motion 1.8.2 The Board of Trustees will deliberate on policies and No Exhibit Second procedures for Board of Trustees travel. Ayes Nays Abstain Motion 1.8.3 The Board of Trustees will deliberate on approval of No Exhibit Second table sponsorships. Ayes Nays Abstain Motion 1.8.4 The Board of Trustees will deliberate on travel for No Exhibit Second College employees for 2012-2013. Ayes Nays Abstain Motion 1.8.5 The Board of Trustees will deliberate on a PA No Exhibit Second system for the portables for the Early College High Ayes School at the Valle Verde Campus. Nays Abstain Motion 1.8.6 The Board of Trustees will receive an update No Exhibit Second regarding the redistricting of single member trustee Ayes districts. Nays Abstain Agenda Regular August 15, 2012 Page 2 y uez g ert gg uintanilla Q Mrs. Belen B. Robles Robles B. Mrs. Belen Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Mr. Nicolás Domín Mr. Nicolás Consent Docket Mrs. Gracie 1.9 Board Reports 1.9.1 Treasurer’s Report Exhibit 1.9.1 July 31, 2012 Pages 20-46 No action is necessary. 1.9.2 President’s Report – Dr. Serrata will update the Board of Trustees and audience on recent activities at the College. Motion 1.10 Consent Docket Second Ayes Nays Abstain 2.0 ADMINISTRATION Motion 2.1.1 The following policy is presented for second reading Exhibit 2.1.1 Second and/or final approval: Ayes Pages 47-49 Nays Abstain 7.01.03 Immunizations Resource Person: Linda Gonzalez-Hensgen Motion 2.1.2 The following policy is presented for second reading Exhibit 2.1.2 Second and/or final approval: Ayes Pages 50-52 Nays Abstain 7.01.04 Residency Resource Person: Linda Gonzalez-Hensgen Agenda Regular August 15, 2012 Page 3 y uez g ert gg uintanilla Q Mrs. Belen B. Robles Robles B. Mrs. Belen Uxer Dr. John E. Mr. Art Fierro Olivas Graham Dr. Carmen Mr. Brian J. Ha Mr. Nicolás Domín Mr. Nicolás Consent Docket Mrs. Gracie Motion 2.1.3 The following policy is presented for second reading Exhibit 2.1.3 Second and/or final approval: Ayes Pages 53-55 Nays Abstain 7.05.01 Student Code of Conduct Resource Person: Linda Gonzalez-Hensgen Motion 2.1.4 The following policy is presented for first reading: Exhibit 2.1.4 Second Ayes 6.03.03 Semester Credit Hour Pages 56-57 Nays Abstain Resource Person: Steve Smith No action is necessary. Motion 2.1.5 The following policy is presented for first reading: Exhibit 2.1.5 Second Ayes 6.05.01 Alternative Instructional Delivery Pages 58-59 Nays Abstain Resource Person: Steve Smith No action is necessary. Motion 2.1.6 The following policy is presented for first reading: Exhibit 2.1.6 Second Ayes 7.01.01 Open Door Admission Policy Pages 60-62 Nays Abstain Resource Person: Steve Smith No action is necessary. Agenda Regular August 15, 2012 Page 4 Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John 3.0 PERSONNEL Consent Docket Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second Ayes Pages 63-67 Nays Abstain Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second Ayes Pages 68-70 Nays Abstain Motion 3.3 Deliberation and adoption of salary increases for College No Exhibit Second employees for the 2012 –2013 fiscal year. Ayes Nays Abstain Agenda Regular August 15, 2012 Page 5 Mr. Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John 3.0 PERSONNEL Consent Docket Motion 3.4 Appointment of new Tenured Faculty, reappointment of Exhibit 3.4 Second continuing Probationary Faculty and authorization for Ayes the President to enter into written contract addenda or Pages 71-72 Nays Abstain contracts of employment for the 2012-2013 academic year with Tenured and Probationary Faculty members. Motion 3.5 Reappointment of continuing regular Classified Staff, Exhibit 3.5 Second Professional Support, and Administrative Staff and Ayes authorization for the President to enter into written Pages 73-81 Nays Abstain employment contracts and contract addenda of employment effective September 1, 2012, with the employees listed. Motion 3.6 Authorization for the President to employ part-time No Exhibit Second faculty and staff for the 2012-2013 fiscal year. Ayes Nays Abstain Motion 3.7 Information Items Exhibit 3.7 Second Ayes (No action required) Pages 82-83 Nays Abstain Agenda Regular August 15, 2012 Page 6 Mr. Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John 4.0 FINANCIAL SERVICES Consent Docket Motion 4.1 Consideration and deliberation on the approval to renew Exhibit 4.1 Second contracts with the awarded Purchasing Cooperative Ayes vendors for the district-wide purchase of office products Page 84 Nays Abstain in an amount not to exceed $900,000 in the aggregate. Note: Approval of a contract renewal with various vendors as district-wide suppliers of office products for the period of September 1, 2012 – August 31, 2013. Funding is provided by each individual College department’s budget. Resource Persons : Ernst Roberts Motion 4.2 Consideration and deliberation on the renewal of a Exhibit 4.2 Second software maintenance contract with Ellucian, formerly Ayes known as SunGard Higher Education in the amount of Pages 85-87 Nays Abstain $276,568. Note: To approve the renewal of a maintenance software contract for the 2012-2013 fiscal year with Ellucian. Funding is provided by the Software Maintenance account. Resource Person: Jenny Girón Agenda Regular August 15, 2012 Page 7 Mr. Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John 4.0 FINANCIAL SERVICES Consent Docket Motion 4.3 Consideration and deliberation on the approval to Exhibit 4.3 Second purchase copy paper from OK Paper Centers, for the Ayes Instructional Services Centers and Academic Computing Page 88 Nays Abstain Service Labs for fiscal year 2012-2013 in an amount not to exceed $155,000. Note: To purchase copy paper for five Instructional Service Centers (ISCs) and six Academic Computing Services (ACS) Labs for fiscal year 2012-13. Funding is provided by the Instructional Service Centers and Academic Computing Services Labs budgets. Resource Persons: Ernst Roberts Jenny Girón Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second purchase a Storage Area Network (SAN) from Dell in the Ayes amount of $126,816. Page 89 Nays Abstain Note: To approve the purchase of a Dell Compellent storage area solution to store shared, multi-departmental files and folders. Funding is provided by the Hardware Maintenance account. Resource Person: Jenny Girón Agenda Regular August 15, 2012 Page 8 Mr. Nicolás Domínguez Nicolás Mr. Mr. Art Fierro Dr.Carmen Olivas Graham J. Haggerty Brian Mr. Mrs. Gracie Quintanilla Robles B. Belen Mrs. Dr. E. Uxer John 4.0 FINANCIAL SERVICES Consent Docket Motion 4.5 Consideration and deliberation on the approval to award Exhibit 4.5 Second contracts for advertising to various television mediad Ayes companies for fiscal year 2012-2013 in an amount not to Pages 90-101 Nays Abstain exceed $95,000 in the aggregate. Note: To award contracts for College advertising to various television media companies for fiscal year 2012-2013. Funding is provided by the Marketing & Community Relations account Resource Person: Ernst Roberts Motion 4.6 Consideration and deliberation on the approval to award Exhibit 4.6 Second contracts for advertising to various radio broadcasters for Ayes fiscal year 2012-2013 in an amount not to exceed $85,000 Pages 102-115 Nays Abstain in the aggregate.