Bowling Green Warren County, KY Request for Proposals Bid #2013-04 For Public Safety Voice Radio Communications System October 1, 2012 Prepared by Federal Engineering, Inc. 10600 Arrowhead Dr, Suite 160 Fairfax, VA 22030 703-359-8200 Bowling Green / Warren County, KY RFP for Public Safety Voice Radio Communications System Bid #2013-04 Table of Contents 1. PROJECT OVERVIEW ........................................................................................ 7 1.1 Introduction ......................................................................................................... 7 1.2 Background ........................................................................................................ 7 1.3 Overview of this Document ................................................................................. 9 1.4 Project Summary .............................................................................................. 10 1.4.1 Authorization .................................................................................................... 11 1.4.2 Proposals Desired............................................................................................ 12 1.4.3 Standards and Guidelines ................................................................................ 12 1.4.4 Frequency Coordination and Licensing............................................................ 14 2. INSTRUCTIONS TO RESPONDENTS .............................................................. 15 2.1 Overview .......................................................................................................... 15 2.2 Mandatory Pre-Proposal Conference ............................................................... 15 2.3 Proposal Format ............................................................................................... 16 2.4 Evaluation ......................................................................................................... 24 2.5 Addenda to the RFP ......................................................................................... 27 2.6 Award of Contract ............................................................................................. 28 2.7 Business Status and Registration Requirements ............................................. 29 2.8 Standard Hold Harmless & Indemnification Clause, and Insurance Requirements ................................................................................................................ 29 2.9 Bid, Performance and Payment Bond .............................................................. 29 2.10 Bid Retraction ................................................................................................... 29 2.11 Records Retention and Disclosure ................................................................... 30 3. PROJECT MANAGEMENT................................................................................ 31 3.1 Project Staffing ................................................................................................. 31 3.2 Scheduling ........................................................................................................ 32 3.3 Project Meetings ............................................................................................... 33 3.4 QA/QC Program ............................................................................................... 33 August 1, 2012 Page 2 of 147 Bowling Green / Warren County, KY RFP for Public Safety Voice Radio Communications System Bid #2013-04 3.5 Project Punch List ............................................................................................ 35 3.6 Project Submittals ............................................................................................ 36 3.6.1 Preliminary Design (45 days after contract award) .......................................... 36 3.6.2 Final Design (90 days after contract award) .................................................... 37 3.6.3 System Staging, Delivery, and Installation ....................................................... 37 3.6.4 Final System Acceptance ................................................................................ 38 4. FUNCTIONAL REQUIREMENTS ...................................................................... 40 4.1 Overview .......................................................................................................... 40 4.2 Integrated Voice and Data Trunked Radio System .......................................... 41 4.2.1 Interoperability / Project 25 Statement of Requirements (SoR) ....................... 41 4.2.2 Core System Features and Capabilities ........................................................... 42 4.2.3 Site Selection ................................................................................................... 45 4.2.4 Coverage ......................................................................................................... 45 4.2.5 Site Equipment ................................................................................................ 49 4.3 Microwave Backhaul Network .......................................................................... 51 4.3.1 Microwave Network Mixed Mode TDM and Packet Transport Network ........... 52 4.3.2 Microwave Network Routing ............................................................................ 54 4.3.3 Microwave Network Quality of Service / Class of Service (QoS/CoS) ............. 55 4.3.4 Microwave Network Reliability ......................................................................... 56 4.3.5 Microwave Network Management .................................................................... 56 4.3.6 Microwave Network Terminal Equipment ......................................................... 58 4.3.7 Microwave Network Engineering ..................................................................... 61 4.3.8 Microwave Network Transition Requirements .................................................. 62 4.4 Optical Fiber Network ....................................................................................... 62 4.5 Dispatch Console System ................................................................................ 62 4.5.1 Dispatch Console System General Requirements ........................................... 62 4.5.2 Dispatch Console System Operator Equipment Requirements ....................... 64 4.5.3 Dispatch Console System Operability Requirements....................................... 67 4.6 Logging Recorder ............................................................................................. 67 4.7 Network Management System (NMS) Integration ............................................ 69 August 1, 2012 Page 3 of 147 Bowling Green / Warren County, KY RFP for Public Safety Voice Radio Communications System Bid #2013-04 4.8 Network Management Terminal (NMT) ............................................................ 71 4.9 Subscriber Radio Equipment ............................................................................ 71 4.10 Equipment Shelter ............................................................................................ 75 4.10.1 Shelter Size ..................................................................................................... 75 4.10.2 Shelter Construction ........................................................................................ 75 4.10.3 Shelter Design and Construction Requirements .............................................. 75 4.10.4 Exterior Finish .................................................................................................. 76 4.10.5 Bullet Resistance ............................................................................................. 76 4.10.6 Fire Rating ....................................................................................................... 76 4.10.7 Insulation and Interior Finish ............................................................................ 76 4.10.8 Exterior Door .................................................................................................... 77 4.10.9 Power Distribution ............................................................................................ 77 4.10.10 Uninterruptable Power Supply (UPS)............................................................... 78 4.10.11 Lighting ............................................................................................................ 81 4.10.12 HVAC ............................................................................................................... 81 4.10.13 Site Alarms ...................................................................................................... 81 4.10.14 Grounding ........................................................................................................ 82 4.10.15 Entry Ports ....................................................................................................... 82 4.10.16 Cable Ladder ................................................................................................... 82 4.10.17 Telco Board ..................................................................................................... 82 4.10.18 Accessories ..................................................................................................... 83 4.10.19 Drawings .......................................................................................................... 83 4.11 Site Generator .................................................................................................