DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS PROCURING ENTITY: DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS, CAPIZ 2ND DEO, BRGY. CONSOLACION, DUMALAG, CAPIZ BIDDING DOCUMENTS FOR PROCUREMENT ID/CONTRACT ID: 20GP0073 CONTRACT NAME: Construction of 3STY9CL, Vicente Fabuna ES, Cuartero, Capiz CONTRACT LOCATION: Cuartero, Capiz Start Date for Issuance of Bidding Documents: July 31, 2020 Date of Opening of Bids: August 20, 2020 Page 1 of 104 TABLE OF CONTENTS ANNEX II-1.1A : Section I. Invitation to Bid (IB) …………………………. 3 ANNEX II-1.1B : Section II. Eligibility Requirements (ER) ……………….. 5 ANNEX II-1.1C : Section III. Eligibility Data Sheet (EDS) ……………….. 13 ANNEX II-1.1D: Section IV. Instructions to Bidders (ITB) ……………… 15 ANNEX II-1.1E : Section V. Bid Data Sheet (BDS) ……………………… 48 ANNEX II-1.1F : Section VI. General Conditions of Contract (GCC) …... 54 ANNEX II-1.1G: Section VII. Special Conditions of Contract (SCC) …... 85 ANNEX II-1.1H: Section VIII. Specifications …………………………….. 87 ANNEX II-1.1I: Section IX. Drawings ………………………………………. 88 ANNEX II-1.1J: Section X. Bill of Quantities (BOQ) ………………………. 89 ANNEX II-1.1K: Section XI. Bidding Forms (BFs) ………………………… 92 Page 2 of 104 Section I. Invitation to Bid Department of Public Works and Highways (DPWH) Contract ID: 20GP0073 Contract Name: Construction of 3STY9CL, Vicente Fabuna ES, Cuartero, Capiz Location of the Contract: Cuartero, Capiz ----------------------------------------------------------------------------------------------- DPWH, CAPIZ 2ND DEO Brgy. Consolacion, Dumalag, Capiz INVITATION TO BID The Department of Public Works and Highways Capiz 2nd DEO, Brgy. Consolacion, Dumalag, Capiz, through its Bids and Awards Committee (BAC), invites contractors to submit bids for the following Contract: Contract ID: 20GP0073 Contract Name: Construction of 3STY9CL, Vicente Fabuna ES, Cuartero, Capiz Contract Location: Cuartero, Capiz Brief Description: Construction of (9.50m x 37.00m) Three (3) Storey, Nine (9) Classroom School Building with Regular Classrooms mostly built with concrete and masonry, with PWD ramp with handrails, parapet wall on concrete gutter, hand washing area and complete with electrical works, sanitary/plumbing works, ventilation, water pumping and fire protections Approved Budget for the Contract (ABC): PhP 24,775,726.14 Source of Funds: CY 2020 DepEd BEFF (Batch 1) Contract Duration: 255 calendar days The BAC is conducting the public bidding for this Contract in accordance with Republic Act No. 9184 and its Implementing Rules and Regulations (IRR). To be eligible to bid for this Contract, a contractor must meet the following major requirements: (a) Filipino citizen or 75% Filipino-owned partnership/corporation with PCAB license for Size Range Small B and above, (b) completion of a similar contract costing at least 50% of the ABC*, and (c) Net Financial Contracting Capacity (NFCC) at least equal to the ABC. The DPWH will use non-discretionary “pass/fail” criteria in the eligibility check, preliminary examination of bids, evaluation of bids, post-qualification, and award. The schedule of key procurement activities for this Contract is shown below: Activity Time Place 1. Issuance/Downloading July 31 – August 20, 2020 Hard copies at BAC of Bidding Documents Secretariat: DPWH, Capiz 2nd DEO, Brgy. Consolacion, Dumalag, Capiz Downloadable from DPWH Page 3 of 104 website www.dpwh.gov.ph PhilGEPs website www.philgeps.gov.ph 2. Pre-Bid Conference August 7, 2020 @ 2:00 DPWH, Capiz 2nd DEO, Brgy. P.M. Consolacion, Dumalag, Capiz 3. Receipt by the BAC of Bids Deadline: August 20, DPWH, Capiz 2nd DEO, Brgy. 2020 @10:00 A.M. Consolacion, Dumalag, Capiz 4. Opening of Bids August 20, 2020, DPWH, Capiz 2nd DEO, Brgy. immediately after dropping Consolacion, Dumalag, Capiz of bids. Bidders shall pay the BAC a non-refundable fee of Twenty-Five Thousand Pesos (P25,000.00) for the Bidding Documents, upon securing hard copies of the Documents. Bidders that download the Documents from the DPWH/ PhilGEPS website shall pay the fee upon submission of their bids. Pursuant to D.O. No. 127 dated August 16, 2018, series 2018, If at the time of the post- qualification procedure, the BAC verifies that any of the deficiencies is due to the contractor’s fault or negligence pursuant to 34.3(b)(ii)(c) of the 2016 Revised Implementing Rules and Regulations of R.A. 9184, the Procuring entity shall disqualify the contractor from the award without any right to reimburse fees and incidental cost paid for the procurement of infrastructure contract subject of the Bid. The Department of Public Works and Highways Capiz 2nd DEO, Brgy. Consolacion, Dumalag, Capiz reserves the right to accept or reject any bid and to annul the bidding process any time before the Contract award, without incurring any liability to the affected bidders, in accordance with the provisions of Section 41 of RA 9184 and its IRR. Any requests for additional information concerning this bidding shall be directed to the following: ROBEL A. HORARIO ROSALIE D. DE JUSTO OIC-Chief Planning & Design Section Head, Procurement Unit Capiz 2nd DEO DPWH, Capiz 2nd DEO Brgy. Consolacion, Dumalag, Capiz Brgy. Consolacion, Dumalag, Capiz Tel No.:09199943158 Tel No.: 09474768148 Approved by: YOLANDA B. PUGNA BAC Chairperson Page 4 of 104 Section II. Eligibility Requirements Notes on the Eligibility Requirements (ER) This Section provides the information necessary for prospective bidders to prepare responsive applications for eligibility to bid for the Contract in accordance with the requirements of the Procuring Entity. The provisions contained in this Section shall be used unchanged. Additional information or requirements specific to each contract to be procured shall be specified in the Eligibility Data Sheet (EDS). Page 5 of 104 ELIGIBILITY REQUIREMENTS Unless otherwise indicated in the Instructions to Bidders (ITB), the prospective bidder must meet the following Eligibility Requirements (ER) to be declared by the DPWH as eligible for the contract to be procured: Submission of Class “A” and Class “B” Documents To participate in the bidding for an infrastructure contract in the DPWH, a contractor/ bidder must submit to the BAC of the Procuring Entity, not later than the deadline for the submission of bids or simultaneously with the submission of its bid for the contract, the following Class “A” and Class “B” Documents as embodied in the Contractor’s Confidential Application Statement for Registration or CCASR (Form DPWH-INFR-05) (IRR Section 23.1). This submission is required only of contractors that are not yet enrolled in the DPWH Civil Works Registry (CWR) or those that wish to update their Class “A” and Class “B” documents. In any case, prior enrolment or registration of a contractor with the CWR is not a prerequisite to the submission of bids for a specific contract. Class “A” Documents (IRR Section 23.1a): (1) Legal Documents (a) Registration certificate from the Securities and Exchange Commission (SEC) in the case of a Partnership or Corporation, or from the Department of Trade and Industry (DTI) in the case of a Single Proprietorship, or from the Cooperatives Development Authority in the case of a cooperative. (b) Mayor’s/Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located. (c) Tax Clearance per Executive Order (EO) No. 298, series of 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). Technical Documents Valid PCAB license and registration for the type and cost of contract to be procured. In the case of a joint venture, the license and registration must be those of the joint venture, not of any of its members. Record of the prospective bidder’s completed contracts, both government and private, including the following information for each contract: i. Contract ID, name and location. ii. Contract start and actual completion dates. iii. Owner’s name and address. iv. Nature of work and size/dimensions. v. Contractor’s role (whether sole contractor, sub-contractor, or partner in a joint venture), specific components or aspects of the work done by it, and its participation percentage. vi. Total as-built cost at completion. vii. Bidder’s single largest completed contract similar to the contract to be procured Page 6 of 104 (c) Record of the prospective bidder’s on-going contracts, including awarded but not yet started, both in government and the private sector, indicating the following information for each contract. i. Contract ID, name and location. ii. Contract start and completion date. iii. Owner’s name and address. iv. Nature of work and size/dimension. v. Contractor’s role, specific components or aspects of the work done by it,and participation percentage. vi. Percentage work accomplished. vii. Percentage time elapsed. (3) Financial Documents The prospective bidder’s Audited Financial Statement (AFS), stamped “received’’ by the BIR or its duly accredited and authorized institution, for the immediately preceding calendar year, showing, among other things, the prospective bidder’s total and current assets and liabilities. The prospective bidder’s computation for its Net Financial Contracting Capacity (NFCC). To facilitate determination of eligibility, however, the BAC of a Procuring Entity shall use the contents of the PhilGEPS electronic registry of contractors (IRR Section 23.3). All bidders shall maintain a current and updated file of their Class “A” Documents, and shall submit the PhilGEPS Certificate of Registration and Membership to the