Alamo Community College District San Antonio, Texas ANNUAL BUDGET Fiscal Year 2018-19 Northeast Lakeview College | Northwest Vista College | Palo Alto College | San Antonio College | St. Philip’s College Dare to Dream. Prepare to Lead. FISCAL YEAR 2018-19 ANNUAL BUDGET ALAMO COMMUNITY COLLEGE DISTRICT FY 2018-2019 Annual Budget BOARD OF TRUSTEES Joe Alderete Jr., Vice-Chair, District 1 Denver McClendon, District 2 Anna Uriegas Bustamante, Secretary, District 3 Marcelo Casillas, Chair, District 4 Roberto Zárate, District 5 Dr. Gene Sprague, District 6 Dr. Yvonne Katz, District 7 Clint Kingsbery, District 8 Joe Jesse Sanchez, Assist. Secretary, District 9 Monica Scraper, Student Trustee Dr. Mike Flores, Chancellor Dr. Diane E. Snyder, CPA, Vice Chancellor for Finance and Administration Pamela K. Ansboury, CPA, M.Ed., Associate Vice Chancellor for Finance and Fiscal Services Shayne A. West, Chief Budget Officer Page 2 FISCAL YEAR 2018-19 ANNUAL BUDGET Table of Contents INTRODUCTION ................................................................................................................... 5 Message from the Chancellor .............................................................................................................. 6 Organizational Description (Who We Are) ..................................................................................... 8 Workforce Profile ..................................................................................................................................9 Off-Campus Sites ................................................................................................................................ 10 Performance Evaluation ..................................................................................................................... 12 Strategic Plan ...................................................................................................................................... 13 Strategic Objectives and Goals ....................................................................................................... 15 Alamo Colleges District Strategy Map ........................................................................................... 17 Budget Process and Budget Calendar ............................................................................................ 19 REVENUE AND EXPENSES ................................................................................................. 21 Revenue and Functional Expense Alignment .................................................................................. 22 FY19 Revenue Summary .................................................................................................................... 23 Tuition and Fees ................................................................................................................................... 27 Ad Valorem Taxes .............................................................................................................................. 32 State Appropriations .......................................................................................................................... 33 FY 2018-19 Expense Summary ....................................................................................................... 38 Funding Model ..................................................................................................................................... 42 College and DSO Non-Formula ....................................................................................................... 51 Non-formula Revenue ......................................................................................................................... 51 Salaries, Wages and Benefits .......................................................................................................... 54 Staffing Summary ............................................................................................................................... 56 District Support Operations - Staffing ............................................................................................ 59 Capital Allocations .............................................................................................................................. 60 Preventive Maintenance .................................................................................................................... 61 TAX REVENUE & DEBT SERVICE ........................................................................................ 63 Assessed Value and Tax Levy of Taxable Property ................................................................... 64 Growth in Taxable Valuation ........................................................................................................... 64 Tax Rate ............................................................................................................................................... 66 Debt Supported by the Debt Tax Revenue ................................................................................... 68 STUDENT DATA ................................................................................................................. 70 Contact Hours ....................................................................................................................................... 71 Unduplicated Headcount Enrollment ............................................................................................... 75 Headcount vs. Enrollment ................................................................................................................... 76 APPENDIX ......................................................................................................................... 77 Department Budget Allocations by College by Functional Categories .................................... 78 All Funds Financial Structure............................................................................................................107 Historical Fund Balance ....................................................................................................................108 Ten Year Trend of Revenue Sources .............................................................................................109 Financial Policies and Procedures ..................................................................................................110 Page 3 FISCAL YEAR 2018-19 ANNUAL BUDGET Functional Category Descriptions ...................................................................................................134 Tuition and Fee History ....................................................................................................................137 FY19 Budget-Related Board Minute Orders/Approved Minutes ........................................... 138 Collaborative Agreement ................................................................................................................160 Glossary ..............................................................................................................................................168 Alamo Colleges District Service Area Map ................................................................................. 174 Page 4 FISCAL YEAR 2018-19 ANNUAL BUDGET INTRODUCTION Page 5 FISCAL YEAR 2018-19 ANNUAL BUDGET Message from the Chancellor December 1, 2018 Members of the Board of Trustees and Residents of the Alamo Colleges District service area: It is my pleasure to present the Alamo Colleges District fiscal year 2019 Annual Budget. This budget continues the long-held belief that the annual budget must focus on strategies that improve student success and efficiencies to guarantee long-term financial strength. The direction has been and is to balance the budget without employee layoffs, furloughs, or salary cuts. We have saved $50+ million over the last ten years, while protecting our employees’ jobs, and maintaining quality education for the students we serve. When the Board of Trustees adopted ‘The Alamo Way’ as the educational philosophy of our institution in July 2011, it established a framework designed to combine three dynamic models that together drive increased employee and student performance, greater organizational efficiency and effectiveness, and leadership at the Alamo Colleges District. These models are intended to be fully integrated into the culture of the Alamo Colleges District, its students and employees. The annual operating budget is a collaborative plan that incorporates ‘The Alamo Way’ in supporting our key areas of focus: (1) Enrollment growth and aligning funding to instruction, academic support and student services, (2) Supporting our key strategic objectives, (3) Maintaining a safe and secure education and work environment, and (4) Taking care of our employees. This annual operating budget provides the financial foundation for the strategic plan, focused on three key elements: Student Success, Principle-Centered Leadership and Performance Excellence. Using the Strategy Map, we are able to track progress and results in six student success areas supported by this financial plan. These six strategic strategies are: 1. Completion a. Increase in certificates and degrees using the Covey ‘Four Disciplines of Execution’ model which focuses all units and departments on engagement toward completion goal b. Increase student completions through the discipline of focusing on a ”wildly important goal” c. Increases