ACTION TAKEN MANUAL SECTION RECOMMENDED HANDBOOK LANGUAGE CONSOLIDATED - ABSENCES Employees unable to come to work must contact their Supervisor or designee prior to the start of their work day as determined by their department. While it is recognized that there may be extenuating circumstances for unauthorized absence and due consideration will be given for each case, an employee who is absent from duty without approval for three (3) consecutive scheduled work days will be considered to have voluntarily terminated his or her position. Employees absent from work must account for their missed time through the use of vacation, sick leave, comp time, unpaid leave, or floating holidays. The provisions of this section apply to both Fair Labor Standards Act exempt and non-exempt employees and is in accordance with the County’s policy of ensuring public accountability of its employees. AS&P Employees unable to come to work must contact their supervisor or designee prior to the start of their work day as determined by their department. While it is recognized that there may be extenuating circumstances for unauthorized absence and due consideration will be given for each case, an employee who is absent from duty without approval for three (3) consecutive scheduled work days will be considered to have voluntarily terminated his/her position. Employees absent from work must account for their missed time through the use of vacation, sick leave, comp time or floating holidays. An employee whose absence which is not appropriately charged to such paid time off may apply for unpaid Voluntary Special Leave. The provisions of this section apply to both FLSA exempt and non-exempt employees and is in accordance with the County’s policy of ensuring public accountability of its employees. BREWSTER VILLAGE An employee who is absent from duty shall report the reason therefore to his/her supervisor prior to the date of absences when possible and in no case later than the first hour of the employee’s shift of the same workday. All unauthorized and unreported absences shall be considered absences without leave and deduction of pay shall be made for the period of absence. Three (3) consecutive days of absence without leave shall be construed as representing resignation from the County service. GENERAL An employee who is absent from duty shall report the reason therefore to his or her supervisor prior to the date of absence when possible and in no case later than one-half (1/2) hour before the commencement of a working day. All unauthorized and unreported absences shall be considered absences without leave and deduction of pay shall be made for the period of absence. Three (3) consecutive days of absence without leave shall be construed as representing resignation from the County service. PROFESSIONALS OCJCA An employee who is absent from duty shall report the reason therefore to his or her supervisor prior to the date of absence when possible and in no case later than one-half (1/2) hour before the commencement of a working day. All unauthorized and unreported absences shall be considered absences without leave and deduction of pay shall be made for the period of absence. Three (3) consecutive days of absence without leave shall be construed as representing resignation from the County service. HIGHWAY AND SOLID WASTE ABSENCE WITHOUT LEAVE An employee who is absent from duty shall report the reason therefore to his or her supervisor prior to the date of absence when possible and in no case later than one-half (1/2) hour before the commencement of a working day. All unauthorized and unreported absences shall be considered absences without leave and deduction of pay shall be made for the period of absence. Three (3) consecutive days of absence without leave shall be construed as representing resignation from the County service. RECORDS Attendance and leave records for all County employees are maintained on a current basis by the Highway Commissioner or Solid Waste Director. ACTION TAKEN MANUAL SECTION RECOMMENDED HANDBOOK LANGUAGE CONSOLIDATED BENEFIT ELIGIBILITY Fringe benefits are types of compensation offered by the County to its employees in addition to earned wages. Fringe benefits are not offered to leased, employment agency or common law workers. Each fringe benefit has its own eligibility criteria, such as time served, or completion of the initial introductory period. In addition, each type of benefit must be examined to determine whether it is available to any particular group of employees, such as regular full (added 30 hour reference for Sheriff's department) time, temporary part-time, all full time. The following sections were written with this in mind, and indicate to which groups of employees each benefit applies. Unless otherwise stated, part-time employees are eligible for prorated benefits at such time as they average twenty (20) hours or more per week during each proration period, or thirty (30) hours or more per week in the Sheriff’s department. References to “day” and “week” in the following text refers to the part-time employee’s prorated “day” or “week”, e.g. a 50% employee’s day is equal to 4 hours and a week to 20/30 hours. Proration calculations are performed by Payroll and benefit information is forwarded to each department. AS&P Fringe benefits are types of compensation offered by the County to its employees in addition to earned wages. Fringe benefits are not offered to leased, employment agency or common law workers. Each fringe benefit has its own eligibility criteria, such as time served, or completion of the initial introductory period. In addition, each type of benefit must be examined to determine whether it is available to any particular group of employees, such as regular full time, temporary part-time, all full time. The following sections were written with this in mind, and indicate to which groups of employees each benefit applies. Unless otherwise stated, part-time employees are eligible for prorated benefits at such time as they average twenty (20) hours or more per week during each proration period. References to “day” and “week” in the following text refers to the part-time employee’s prorated “day” or “week”, e.g. a 50% employee’s day is equal to 4 hours and a week to 20 hours. Proration calculations are performed by Payroll and benefit information is forwarded to each department. BREWSTER VILLAGE GENERAL PROFESSIONALS OCJCA HIGHWAY AND SOLID WASTE ACTION TAKEN MANUAL SECTION RECOMMENDED HANDBOOK LANGUAGE REVISED & CONSOLIDATED - BEREAVEMENT LEAVE - All regular full-time and part-time employees are eligible for up to three (3) days with pay for death in the immediate family, to include spouse, Registered Domestic Partner, child, parent, stepparents, stepchild, brother, sister, Formerly titled Funeral Leave (great) grandparents, father-in-law, mother-in-law, sister-in-law, brother-in-law, stepbrother, stepsister; uncle, aunt, nephew, niece and grandchild. The hour equivalent of the term “days” is determined by the proration factor of the employee. Bereavement leave will normally be granted unless there are unusual business needs or staffing requirements. An employee may, with his or her Supervisor’s approval, use any available vacation or floating holidays for additional time off as necessary. Sick leave may not be used to extend bereavement leave without a physician's excuse. Generally, bereavement leave is taken immediately following the death. However, there may be circumstances when a Supervisor will recognize the need for flexibility, for example, if a memorial service is scheduled at a time in the future. Bereavement pay is calculated based on the base pay rate at the time of absence, and it will not include any special forms of compensation, such as incentives, commissions, bonuses, overtime or shift differentials. The employee’s Supervisor and Human Resources will consider this time off on a case-by-case basis and may require verification of the need for the leave in special circumstances. AS&P All regular full-time and part-time employees will be allowed three (3) days with pay for attending funerals for a death in the immediate family, to include spouse, Registered Domestic Partner, child, parent, stepparents, stepchild, brother, sister, grandparents, father-in-law, mother-in-law, sister-in- law, brother-in-law, stepbrother, stepsister; and grandchild. Only the regularly scheduled time lost within this period will be allowed coverage under funeral leave, and that time will be paid at straight time rates only. The funeral leave can be taken any time after the death occurs, but must be completed within two (2) days after burial. Sick leave may not be used to extend funeral leave without a physician's excuse. However, floating holidays and vacation may be used with the approval of the Department Head. BREWSTER VILLAGE All regular employees shall be entitled to a leave, not to exceed three (3) days per death, with pay to attend the funeral of a member of the immediate family. Such leave will be granted at the employee’s regular straight-time rate and shall be limited to the regularly scheduled time lost within the period beginning with the day of death and continuing through the day after the funeral. For purposes of funeral leave, immediate family is defined to include the employee’s spouse, Registered Domestic Partner, parent, child, parent-in-law, step-parent, step-child, brother, sister, brother-in-law, sister-in-law, grandparent and grandchild. Requests for such leave shall be made to the employee’s department head. Regular part-time employees who work an average of twenty (20) hours per week shall receive funeral leave on the above basis prorated according to actual time worked in relation to a full-time employee.