Board of Directors Meeting and Educational Conference November 7-9, 2002 MINUTES The Best Western Inn of Chicago 162 East Ohio Street Chicago, IL MEETING SPONSORS Lead Sponsor Medtronic Physio-Control AEDs Presenting Sponsors Laerdal Kiefer Wahoo Philips Heartstart AEDs Chammy Meeting Sponsors The Victor Swimwear Jobeedu Marine Rescue Products Board of Directors Meeting and Educational Conference November 7-9, 2002 MINUTES The Best Western Inn of Chicago 162 East Ohio Street Chicago, IL MEETING SPONSORS Lead Sponsor Medtronic Physio-Control AEDs Presenting Sponsors Laerdal Kiefer Wahoo Philips Heartstart AEDs Chammy Meeting Sponsors The Victor Swimwear Jobeedu Marine Rescue Products MINUTES Thursday, November 7, 2002 BOARD OF DIRECTORS MEETING: - 9:00 a.m. I. CALL TO ORDER - Mr. Rohrer A. Pledge of Allegiance - Mr. Gavin B. Welcome and Introductions - Mr. Rohrer C. Roll Call of Delegates - Mr. Shotwell DELEGATE VOTES BASED ON MEMBERSHIP NOVEMBER 7, 2002 NOVEMBER 7, 2002 MEMBERS VOTES PRESENT PROXY TOTAL JUNIORS NEW ENGLAND 46 2 0001 MID ATLANTIC 1001 7 7 0 7 640 SOUTH ATLANTIC 919 7 70788 SOUTH EAST 238 4 2 2 4 150 GREAT LAKES 618 6 60652 GULF COAST 83 2 2 0 2 122 NORTHWEST 152 3 2131 SOUTHWEST 1229 7 7 0 7 3268 SUB TOTALS 4286 38 33 3 36 4322 NATIONAL (AT LARGE) 24 2/3 = 24 VOTES MAJORITY =19 VOTES 2 TOTALS 4310 4324 II. APPROVAL OF AGENDA Motion by Mr. Beuerlein, seconded by Ms Wiederhold, to approve the agenda as distributed by the secretary. The Motion was passed unanimously. III. APPROVAL OF MINUTES, A motion by Mr. Hensler, seconded by Mr. Lombardi, to approve the minutes of the Spring 2002 Meeting (Daytona, FL) including several minor changes made from the floor was passed unanimously. IV. MEMORIALIZATION of executive committee actions since previous meeting: A. eVote 1: January 18, 2002 Question 1: That the SDOC be granted the exclusive right for a period of 60 days running from January 1, 2002, to March 1, 2002, to enter into negotiations with Anheuser Busch and/or SHP in an attempt to secure Anheuser Busch as a potential sponsor for the 2002 USLA Nationals in San Diego. Question 2: That Dick Colosi, as USLA Development Coordinator, be granted the exclusive right until January 31, 2002, to pursue negotiations with Honda Corporation as a potential sponsor for the USLA Nationals in San Diego. Results 1: 10 voting, 6 = majority January 22, 2002 8 Yes 0 No 2 Abstain Results 2: 10 voting, 6 = majority January 22, 2002 8 Yes 0 No 2 Abstain B. eVote 2: February 2, 2002 Question 1: That Dick Colosi, as USLA Development Coordinator, be granted the exclusive right until March 3 , 2002, to pursue negotiations with Honda Corporation as a potential sponsor for the USLA Nationals in San Diego. Question 2: That Scott Hubbell be granted the exclusive right for a period of 60 days to enter into negotiations with Nissan and separately with Anheuser Busch as potential sponsors for the 2002 USLA Nationals in San Diego. Question 3: That Joan Ewing of PES be granted a 60 day exclusivity to negotiate with Western Region of Chevrolet as a potential sponsor for the 2002 USLA Nationals in San Diego. Results 1: 10 voting, 6 = majority February 10, 2002 6 Yes 0 No 2 Abstain 2 no vote 1 USLA Fall Meeting - Chicago, Illinois - November, 2002 Page 2 Results 2: 10 voting, 6 = majority February 10, 2002 6 Yes 0 No 2 Abstain 2 no vote Results 3: 10 voting, 6 = majority February 10, 2002 6 Yes 0 No 2 Abstain 2 no vote C. eVote 3: February 17, 2002 Question: That Dick Colosi, as USLA Development Coordinator, previously granted the exclusive right until March 3 , 2002, to pursue negotiations with Honda Corporation as a potential sponsor for the USLA Nationals in San Diego, be granted an additional thirty days until April 2, 2002 to pursue negotiations with Honda Corporation as a potential sponsor for the USLA Nationals in San Diego. Results: 10 voting, 6 = majority February 18, 2002 8 Yes 0 No 2 Abstain D. eVote 4: March 12, 2002 Question:. That an extension of time for negotiations of one month be granted for the three potential fund raisers (Joan Ewing, Scott Hubbell and Dick Colosi) with their respective clients. Result: 10 voting, 6 = majority February 18, 2002 8 Yes 0 No 2 Abstain E. eVote 5: April 11, 2002 Question: Shall the SDOC proposal [a request for a vote on approving the signing of the proposed agreement with Scott Hubbell Productions (too lengthy for inclusion in this summary)] . as submitted by Chris Brewster be approved?" Result: 10 voting, 6 = majority April 24, 2002 1 Yes 4 No 2 Abstain 3 no vote F. eVote 6: September 10, 2002 Question: Shall the proposal by Mike Bartlett that the American Lifeguard Magazine be published three times a year using lighter weight paper be approved? Result; 10 voting, 6 = majority September 15, 2002 9 Yes 0 No 0 Abstain 1 no vote A motion by Mr. Richardson, seconded by Mr. Kiziukiewicz, to memorialize the actions taken by the Executive Committee by email voting as summarized by the secretary was passed unanimously. V. OFFICERS ACTIVITY REPORTS A. President - (Mr. Rohrer) verbal: stress importance of Colosi work to create great kit which in turn boosted membership; games in Daytona were outstanding credit to organization led by Mike Hensler; San Diego, excellent games, problem of officials not paid, . ...........Attachment 1 Order of the Day: Tad O’Conner, Chicago Alderman and former Chicago lifeguard, greeted those assembled on behalf of the City of Chicago B. Vice President - (Mr. Gavin) . .........................................Attachment 2 C. Secretary - (Mr. Shotwell) .............................................Attachment 3 D. Treasurer - (Mr. Farry) ...............................................Attachment 4 E. Recurrent Representative - (Mr. Brown) turn in patches .....................Attachment 5 F. Advisor - (Mr. Richardson) G. Liaison - (Mr. Brewster) Additional comments: The World Health Organization is working on a document that will include guidelines on safe recreational waters which has potential for great importance on the international level. The Amsterdam World Congress on Drowning was a remarkable event at which the USLA had significant representation. There is new extension work in Central and South America, The Lifesaving Hall of Fame is still a developing concept; the ILS is has received the concept, is supportive, is concerned about maintaining control of nominees and intellectual property. There is continued work to be done and dialogue is ongoing. The ILS Board will meet in April and May in St Lucia. ..............................Attachment 6 2 USLA Fall Meeting - Chicago, Illinois - November, 2002 Page 3 Mr. Brewster reviewed the recent San Diego 2002 National Games. ...........Attachment 7 H. Development - (Mr. Colosi) received report stressed importance of Panama Jack relationship and value of letters from Regional Presidents to Panama Jack reps. Other sponsors are negotiating. ;suggestion from floor (Hensler) to not put year on shirts, etc., so as to make available for other years ...............................................Attachment 8 I. Medical Advisor - (Dr. Wernicki) Additional comments on activity at world games, increased presence of drug testing on the International scene and future national and local, new policy statements are in the works, ILS signed with WADA (World Anti-Doping Agency) to perform out of competition drug testing on competitors. Policy statement on spinal injuries particularly in the water. Questions were heard on extent of drug testing – national team, club teams, regional perhaps three years in the future. ....................................... Attachment 9. J. Legal Advisor - (Mr. More) Mr. More commented on events of recent months and that strong interest breeds personal intensity that sometimes obscures the larger goal. Those involved in negotiating contracts and agreements have an obligation to get on paper what will best protect the USLA. Personal relationships do not enter into this goal. He urged that members bury the problems of past summer, move on. Put the promises on paper. Deals must meet legal standards; must provide for future negative possibilities. “Regional Flag has to fly 2 inches above personal flag. National flag has to fly two inches above Regional Flag.” ....... Attachment 10. VI. REGIONAL COUNCIL ACTIVITY REPORTS A. New England - B. Mid-Atlantic - (Mr. Gallagher) stress sponsorship: one person has to speak for organization. 2 extended hours and pre/post season. Need public relation person. Bulleting Board ................................................................ Attachment 11. C. South-Atlantic - (Mr. Hensler) Bulletin Board an embarrassment, stop being a chat room. ................................................................ Attachment 12. D. Southeast - (Mr. McCrady) highlight trip to Pensacola , preparing report of recommendations. present plaque of appreciation to Chris Brewster for his work on this situation (fist annual humanitarian award), certification, textbook, etc.) Brewster comment: most inspiring when make a difference in preventing loss of life, becoming more respected nationally.. ..... Attachment 13. E. Great Lakes - (Mr. Pecoraro) situation in Chicago. severed relationship because of criticism of non-aquatic supervisory, no recruiting, no signage, result: membership increased. Support for hosting meeting support withdrawn. Challenge metto prepare for meeting. ..... Attachment 14. F. Gulf Coast - (Mr. Maceo). Requested information on Jr LG parent groups ..... Attachment 15. G. Northwest