Special Virtual Meeting of the Board of Education of Metro Technology Centers (MTC) School District No. 22 Tuesday, June 30, 2020 • 5:30 p.m. Due to the Covid-19 emergency social distancing mandate all MTC Board Meetings are currently being held virtually (no physical meeting location) The public can view and listen to the meeting at the following live stream: https://www.metrotech.edu/mtc-live I, the undersigned Minutes Clerk of the Board of Education of Metro Technology Centers School District Number 22, d/b/a Metro Tech, do certify that notice of this Special Meeting was received by the Oklahoma County Clerk on June 19, 2020 at 4:58 p.m. The date, time and agenda of this meeting were posted on Metro Tech’s external website on June 26, 2020 at 4:00 p.m. as required by the Oklahoma Open Meeting Act. /s/JoAnn Johnson JoAnn Johnson, Minutes Clerk Metro Technology Centers Special Virtual Meeting Agenda June 30, 2020 – 5:30 p.m. Metro Technology Centers _______________________________________ Our Mission – Metro Technology Centers prepares people for successful employment and life in a global society. Our Vision – Metro Technology Centers will be recognized as a strategic partner in economic development by preparing a high-quality workforce. Our Commitment – Metro Technology Centers provides the highest quality programs and services enabling students to succeed in their chosen career field. (BP-1007) Our Core Values Customer-focused Learning centered Accountable and ethical Innovative Nurturing, sensitive and supportive Dedicated to continuous quality improvement Agile and Flexible Our Core Competencies Holistic approach to education Career and technical training High skill/high wage placements Organizational Goals Goal 1: Strengthen Market Position Goal 2: Improve Student Performance Goal 3: Improve Career Outcomes Character Trait for the Month of June 2020: Flexibility – Adjusting to change with a good attitude Metro Technology Centers Special Virtual Meeting Agenda June 30, 2020 – 5:30 p.m. This meeting will be conducted entirely via videoconferencing. The public may view and listen to the meeting at the following live stream URL: https://www.metrotech.edu/mtc-live Those present at remote locations via videoconferencing will be: Matt Latham, Board President, District 4 Sarah McKinney, Board Vice-President, District 2 Elizabeth Richards, Board Clerk, District 3 Ron Perry, Board Member, District 1 Linda Ware Toure, Board Member, District 5 Miriam Campos, Board Member, District 6 Jimmy McKinney, Board Member, District 7 Bob Parrish, Superintendent/CEO JoAnn Johnson, Minutes Clerk ORDER OF BUSINESS 1. Call to Order 2. Roll Call and Determination of Quorum 3. Superintendent’s Report A. Comments by Mr. Bob Parrish, Superintendent/CEO B. Metro Technology Centers’ Communications and Marketing Plan for FY 20 and FY 21 C. Financial 1. Treasurer’s Report for the month of May 2020 – Dr. James Branscum, District Treasurer/Advisor D. Dates of Upcoming Events [Administration] 1. Independence Day Holiday – Offices Closed, Friday, July 3 2. July Special Virtual Board Meetings; Tuesday, July 14; 5:30 p.m. Public View: https://www.metrotech.edu/mtc-live 3. 53rd Annual Oklahoma CareerTech Virtual Summer Conference; August 4 & 5 (Board Member CEU Credit Approved) 4. Rescheduled Metro Tech Foundation Annual ‘Sowing the Seeds of Success’ Banquet; Thursday, August 27; 6:30 p.m. to 9:30 p.m.; Oklahoma History Center, 800 Nazih Zuhdi Dr., OKC E. Board Member Reports 3 Metro Technology Centers Special Virtual Meeting Agenda June 30, 2020 – 5:30 p.m. 4. Motion and possible vote to approve or disapprove the Consent Docket Items: [The following matters may be approved in their entirety by the Board upon motion made, seconded, and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.] A. Minutes of the June 9, 2020 Special Virtual Board Meeting. [Administration] B. Transfer of funds, in the amount of $100,000.00, from the General Fund account code 11.419.5200.930.000.0000.000.000.000 to the Activity Fund Student Tuition & Fees Refund Sub- Account code 61.000.0000.000.000.6200.000.000.4 to fund the student tuition refund sub-account for FY 2020-2021. [Business & Operational Services] C. Transfer of funds, in the amount of $39.02, from the First Security Bank Petty Cash Account to First Security Bank General Fund Account to clear funds from FY 2019-2020. [Business & Operational Services] D. Transfer of funds, in the amount of $200.00, from First Security Bank General Fund Operating Account to the First Security Bank Petty Cash Account for FY 2020-2021. [Business & Operational Services] E. Renewal of the contract between Metro Technology Centers and Putnam & Company, PLLC to audit the FY 19-20 Financial Statements. The total contract amount not to exceed $19,000.00 (revised). Year 2 of 3 for quoted services. (RFQ #19-010) [Business & Operational Services] F. Authorize the Board President, Board Clerk, and District Treasurer to approve financial transactions on behalf of Metro Technology Centers for FY 2020-2021. [Business & Operational Services] G. Continuation of an agreement between Metro Technology Centers and Account Management Resources (AMR) for collection services for FY 2020-2021. [Business & Operational Services] H. Encumbrance to Red Rock Distributing, in the amount of $125,000.00, to purchase fuel during FY 2021. (The encumbrance for FY 2020 was $125,000.00.) [Business & Operational Services] I. Continuance of training Agreement for Professional Services between Metro Technology Centers and The City of Oklahoma City, the Oklahoma City Water Utilities Trust and the Oklahoma City Environmental Assistance Trust beginning July 1, 2020 and ending June 30, 2023. [Administration] J. Continuance of agreement for representation between Metro Technology Centers, its Board of Education, and Rosenstein, Fist & Ringold for legal services including, but not limited to, legal advice, consultation, and representation, as requested, and direct the President and Clerk to execute the agreement on behalf of the district. [Administration] K. Encumbrance to the City of Oklahoma City, in the amount of $110,220.00, for water services at all district sites in FY 2021. The total encumbrance for FY 2020 was $110,000.00. [Business & Operational Services] L. Encumbrance to Oklahoma Natural Gas, in the amount of $50,280.00, for service at district sites in FY 2021. The total encumbrance in FY 2020 was $50,280.00. [Business & Operational Services] M. Encumbrance to First Data, in the amount of $35,000.00, for data processing fees and card fee coverage for operating fund FY 2021. [Business & Operational Services] N. Encumbrance to OPUBCO for advertising district job openings via digital online media & diversity network. Total encumbrance is $15,300.00. [Human Resources] 4 Metro Technology Centers Special Virtual Meeting Agenda June 30, 2020 – 5:30 p.m. O. Encumbrance to OG&E, in the amount of $559,440.00, for electric service at all district sites in FY 2021. The total encumbrance for FY 2020 was $600,000.00. [Business & Operational Services] P. Declare three (3) Trane chiller units from South Bryant Campus (SBC) Building “A” as surplus and no longer of use to the District, and to instruct the Superintendent to dispose of these items in a legal manner. [Business & Operational Services] Q. FY 2020-2021 Civil Rights Advisory Committee: [Human Resources] 1. Nominated by Certified Staff: Travis Smith, Bonnie Logan, Kelly Powers, and Kevin Fowler 2. Non-Negotiating: Sequita Johnson, Stephanie Bills, Juanita Romo, Randa Pirrong, Amber Reid, Gerald Scott, Sara Collins, Michael Branch, Elena Troya, Bertha Robinson, Kakio Richardson, Mike Shelton and Jade Carter 5. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s): A. Amended FY 2019-2020 official budget in accordance with the School District Budget Act. The total amended budget of appropriated funds equals $127,833,017.29, which includes $31,883,735.99 for the General Fund, $15,949,281.30 for the Building Fund, and $80,000,000.00 for the Bond Fund. [Business & Operational Services] B. Renewal of lease agreement between Metro Technology Centers and The Corporate Tower, LLC, located at 101 N. Robinson, Oklahoma City, Oklahoma, currently known as Corporate Tower, for the downtown campus to provide instructional programs on the first and third floors of the office building. The lease was effective October 8, 2019 with an option to renew annually for up to five (5) years. Rate of $30,268 per month for a total amount of $363,216.00 for FY2021. [Administration] C. Receipt of FY 2020-2021 Industry and Safety Training funds, in the amount of $108,944.15, from the Oklahoma Department of Career and Technology Education (ODCTE). These funds are allocated for the purpose of training employees of organizations within Metro Tech’s district. These funds will be reimbursed to Metro Tech by ODCTE on a monthly basis, as training occurs, throughout FY 2021. [Administration] D. Amendment of the FY 2020-21 District Calendar to change Professional Development Day from August 5 to August 6 based upon changes to the ODCTE August Conference dates. [Human Resources] E. Employ a District Treasurer for FY 2020-2021. [Administration] F. Appoint Matt Gindhart as Assistant Treasurer, and Phil Carlton as Interim Encumbrance Clerk for FY 2020-2021. [Business & Operational Services] G. Appoint Matt Gindhart as the District Petty Cash Custodian for FY 2020-2021. [Business & Operational Services] H. Appoint JoAnn Johnson as Board Minutes Clerk, and Sandra Sanchez as Deputy Board Minutes Clerk for FY 2020-2021. [Administration] 5 Metro Technology Centers Special Virtual Meeting Agenda June 30, 2020 – 5:30 p.m. 6. Motion, discussion and possible vote to approve or disapprove the Personnel Items [Human Resources] A.