Request for Proposal Specifications 700/800MHz Project-25 Radio Network January 11, 2018 GEORGETOWN/SCOTT COUNTY, KENTUCKY Request for Proposal 700/800MHz Digital Public Safety Radio Network 1.1 Purpose ...................................................................................................... 10 1.2 Instructions ................................................................................................ 12 1.2.1 Proposal Timeline ...................................................................................... 13 1.2.2 Pre-RFP Conferences ................................................................................ 14 1.2.3 RFP Questions ........................................................................................... 14 1.2.4 Late RFP Response Submission .............................................................. 14 1.2.5 RFP Response Submittal .......................................................................... 14 1.2.5.1 Proposal Evaluation and Selection by Consultant .................................. 15 1.2.5.2 Total Costs ................................................................................................. 17 1.3 Definitions .................................................................................................. 17 1.4 RFP Proposer Standards ........................................................................... 18 1.5 Workmanship ............................................................................................. 19 1.6 Materials ..................................................................................................... 20 1.7 Sub-Contractors ......................................................................................... 21 1.8 Premises Visits .......................................................................................... 21 1.9 Contact ....................................................................................................... 22 1.10 Notification ................................................................................................. 22 1.11 Installation .................................................................................................. 22 1.11.1 Project Time Frame for Completion .......................................................... 22 1.12 Training ...................................................................................................... 23 1.13 Parallel Implementation ............................................................................. 24 1.14 Manufacturer Support................................................................................ 25 1.15 Parts Availability ........................................................................................ 25 1.16 Warranty of Network Performance ........................................................... 25 1.17 Remedies .................................................................................................... 26 1.18 Contracts .................................................................................................... 27 1.19 Non-Appropriation of Funds ..................................................................... 28 1.20 Acceptance Testing Processes ................................................................ 29 2 | Page GEORGETOWN/SCOTT COUNTY, KENTUCKY Request for Proposal 700/800MHz Digital Public Safety Radio Network 1.21 Right of Refusal ......................................................................................... 29 1.22 Performance and Payment Bonds ............................................................ 30 1.23 Proposal Pricing Summary Sheets ........................................................... 30 1.24 Corporate Resolution ................................................................................ 30 1.25 Non-Collusion Affidavit ............................................................................. 31 1.26 Brokerage Fee ............................................................................................ 33 1.27 Conflict of Interest ..................................................................................... 33 1.28 Contracts .................................................................................................... 34 1.29 Purchase Payment Schedule .................................................................... 35 1.30 Contractor's Insurance .............................................................................. 35 1.30.1 Other Provisions ........................................................................................ 37 1.30.2 Acceptability of Insurers ........................................................................... 38 1.30.3 Certificates of Insurance ........................................................................... 38 1.31 Indemnity .................................................................................................... 38 2.0 EXISTING PUBLIC SAFETY RADIO SYSTEM ................................. 39 2.1 General ....................................................................................................... 39 3.0 IDENTIFIED USER NEEDS ................................................................ 43 3.1 General ....................................................................................................... 43 3.2 Public Safety Needs ................................................................................... 44 3.2.1 Talk Paths ................................................................................................... 44 3.2.2 Call Privacy ................................................................................................ 45 3.2.3 Encryption .................................................................................................. 46 3.2.4 End User Equipment .................................................................................. 46 3.2.5 Gateway/ISSI Interfaces ............................................................................ 48 3.2.6 Tornado Sirens........................................................................................... 49 3.2.7 Interoperability Links……………………………………………………………50 4.0 MINIMUM OPERATIVE CHARACTERISTICS ............................................ 51 4.1 General ....................................................................................................... 51 4.2 Public Safety Departments ........................................................................ 51 3 | Page GEORGETOWN/SCOTT COUNTY, KENTUCKY Request for Proposal 700/800MHz Digital Public Safety Radio Network 4.3 Non-Public Safety Departments ................................................................ 51 4.4 Intermodulation Study ............................................................................... 52 4.5 In-Building Penetration .............................................................................. 52 5.0 MINIMUM RADIO/MICROWAVE EQUIPMENT REQUIREMENTS ... 53 5.1 Mobile Radio Equipment ........................................................................... 54 5.1.1 VHF Mobile Tornado Siren Equipment ..................................................... 59 5.2 Portable Radio Equipment ........................................................................ 62 5.3 Control Station Equipment ........................................................................ 67 5.4 Fixed Site Equipment Radio – P25 Phase 1/2 .......................................... 70 5.5 Fixed Site Equipment Radio – NPSPAC/Analog ...................................... 74 5.6 Fixed Site Equipment Radio – Tornado Siren VHF .................................. 77 5.7 Fixed Station Equipment Microwave Requirements................................ 80 6.0 INFRASTRUCTURE SYSTEM CONFIGURATION ............................ 84 6.1 General ....................................................................................................... 84 6.2 Simulcast Configuration ............................................................................ 87 6.2.1 General ....................................................................................................... 87 6.2.2 Control Point (Prime Site) Equipment ...................................................... 88 6.2.3 Typical Simulcast Infrastructure Site Deployment .................................. 89 6.2.4 Site Power Systems ................................................................................... 90 6.2.5 Infrastructure Functionality ....................................................................... 92 6.2.6 Simulcast Antenna Systems ..................................................................... 93 6.2.7 System/Audio Control Scheme ................................................................. 94 6.2.8 Radio Network Alarm System ................................................................... 95 6.3 Subscriber Equipment ............................................................................... 97 6.4 Interoperability Sub-System...................................................................... 97 6.5 Voice Encryption ........................................................................................ 98 6.6 Fire Alerting Subsystem ............................................................................ 99 7.0. COVERAGE CRITERIA ................................................................... 100 7.1 General ....................................................................................................