KILLIN & DISTRICT VOLUNTEER CAR SCHEME Annual Report & Financial Statements For the year ended 30 June 2020 ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020 CONTENTS Trustees’ Annual Report ......................................................................................................................... 3 - 7 Independent Examiner’s Report ............................................................................................................. 8 Statement of Receipts & Payments ........................................................................................................ 9 Statement of Balances ........................................................................................................................... 10 Notes to the Financial Statements .......................................................................................................... 11 - 13 - 2 - TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2020 The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 30 June 2020. REFERENCE AND ADMINISTRATIVE DETAILS Charity Name Killin & District Volunteer Car Scheme Charity Number SC048451 Principal Address Tarmachan Manse Road Killin Stirling FK21 8UY Current Trustees Chair Treasurer Secretary Bankers Bank of Scotland Port Street Stirling Independent Examiner Charity Accountancy Scotland (CAS) Cameron House Forthside Way Stirling FK8 1QZ STRUCTURE GOVERNANCE AND MANAGEMENT Governing Document The Charity is a Scottish Charitable Incorporated Organisation (SCIO). Killin & District Volunteer Car Scheme (KDVCS) became a SCIO (SC048451) on the 1st July 2018 and is governed by its constitution. Appointment of Trustees Elected Trustees must be members of the organisation. No employees of the organisation will be eligible to be a board member. Retiring trustees are eligible for re-election at the Charity’s AGM. - 3 - TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2020 Organisational Structure The structure of the organisation consists of: The MEMBERS - who have the right to attend members' meetings (including any annual general meeting) and have important powers under the constitution; in particular, the members appoint people to serve on the board and take decisions on changes to the constitution itself; The BOARD - who hold regular meetings, and generally control the activities of the organisation; for example, the Trustees are responsible for monitoring and controlling the financial position of the organisation. Risk Assessment The Trustees regularly review the risks to which the Charity is exposed. They do not consider that there are any substantial risks beyond the liabilities disclosed in the financial statement. Killin & District Volunteer Car Scheme has no employees. It holds public liability insurance. OBJECTS & ACTIVITIES The organisation’s purposes are to provide relief to the inhabitants of Killin and the surrounding district, providing transport to people who are not able to access transport due to physical, neurological and/or psychological reasons, where there is a need to access services, which are essential and/or in the interest of their general wellbeing. ACHIEVEMENTS & PERFORMANCE Up until the lockdown due to Covid-19, it had been a busy time for the Car Scheme. The number of passengers using the scheme has grown significantly as people have got to know us and the support we provide. Whether this is for their hospital and clinic appointments, or meeting their social needs that would not otherwise be available to them due to the lack of suitable transport in the area. The scheme has had the bonus of linking people who are often lonely and isolated to local clubs and specific services supporting people who experience mental and emotional distress, dementia, and rehabilitation. Our First AGM took place at the end of August 2019. It was pleasing to see so many people attend and to see how much support we have for the charity. Julian Blake of Helping Go, an organisation which supports volunteer car schemes to improve the use of digital technology, gave a presentation to support the development of our digital systems. The work to improve our digital systems has since moved to Road XS which provide an excellent transport solution for ensuring journeys can be organised efficiently, resulting in easily accessible performance reports. The Tombola stall to raise awareness of our scheme at the Killin Agricultural Show was a great success, even though our Gazebo could not stand up to the windy conditions on the day. We met many local people from our community, visitors, an SNP representative and councillors, where we promoted our services. We also attended several other local events to raise awareness of the charity and its services to local communities. On a wider front, we engaged with several other local charities, providing transport for people in our communities to use those services. We have close ties with Strathcarron Hospice, promoting our local needs, which resulted in the hospice employing a local Development Worker to encourage community support who subsequently organised Killin Cares, a group of volunteers helping people out during the Covid-19 lockdown. We provide transport to the Strathcarron Day Centre (part of the Strathcarron services) for those needing to attend the unit in Denny, 46 miles away, the TownBreak early-onset Dementia Day Centre in Callander, a - 4 - TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2020 young man with Asperger who attends an Art Day Service near Larbert, and to Action in Mind transporting people to our local medical centre for counselling with their rural support worker. The charity was put forward for the Inspire Volunteer Awards 2019, which is run by Stirlingshire Voluntary Enterprise (SVE) and Stirling Council. We were runners up in the Volunteering for Community Impact section sponsored by The Thistle Centre Stirling. We have also involved KDVCS in lobbying alongside organisations like MACS (The Mobility and Access Committee for Scotland) and Disability Equality Scotland. We attended a meeting with them and the Scottish Ambulance Service to highlight the issues for people using the passenger ambulance service. There are issues around access to the service, and poor provision to very remote rural communities. A big issue is getting people to engage with and use the information held by organisations like ALISS (A Local Information System for Scotland), Helping Go, Disability Equality Scotland and all the other digitally held resources that are available. I had an interesting discussion with , the Digital Health and Care User Researcher with ALISS, an organisation funded directly by the Scottish Government to support people and organisations to share information, services and activities that matter to them. Keeping them well and sharing services that support health and wellbeing. Stirling Voluntary Enterprise invited the Chair and representatives of other local charities to attend training at the Leadership Factory, a business consultancy that provides customised leadership Meeting with Disability Awareness Scotland, MACS, and the programmes designed to develop and inspire leaders Scottish Ambulance Service to be the absolute best. A blended learning approach combines practical workshops and online learning with one-to-one coaching and stimulating group exercises, which they provide free as part of their giving back to the community. In March this year, as part of the Social Enterprise Academy programme the Chair met with a group (Growing Enterprising Communities Programme) based at the Loch Lomond and Trossachs National Park to deliver a presentation about our services. This was followed by a workshop to discuss ways of development and working to underpin the otherwise poor support and lack of services to remote rural communities. Training has been a priority as we develop the scheme, especially for volunteers. We have organised the Community Transport Association course, Passenger Assistance training (modified from the Community Transport Associations minibus PATS training) to meet the needs of our drivers who use their own vehicles to provide our service. A local Health and Safety trainer provided Basic First Aid, Fire Safety in Motor Vehicles and Driver Safety Awareness. Alzheimer Scotland Dementia gave us a session on dementia awareness, relevant to many of our passengers who need extra support. Stirling Voluntary Enterprise and the Scottish Council for Voluntary Organisations have provided Essential Trustee Training, Introduction to Successful Grant Funding and Volunteer Scotland Protecting Vulnerable Groups have assisted Trustees with the background of the PVG service and signatory training. None of this would have been possible without the enthusiastic and dedicated team of volunteer drivers, escorts and coordinators that have made the Volunteer Car Scheme so successful. Sometimes drivers must go long distances or wait for passengers for long periods and do this with patience and understanding. Volunteers for the car scheme had a get together with most of the volunteers who were able to join us. This was a great opportunity to meet everyone together and a fantastic spread at Dall Lodge hosted by the owners Monica & Roman. - 5 - TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2020 We were pleased to be recognised in the Hansard record of debates and speeches in Parliament by MP for Stirling. “I also pay tribute to ,