NOTICE OF MEETING OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE WEDNESDAY, OCTOBER 5, 2016 AT 7:00 P.M. IN THE OKOTOKS RECREATION CENTRE BOARD ROOM A AGENDA A.1 Call to Order A.2 Additions/Deletions/Changes A.3 Adoption Recommendation: That the agenda be adopted as presented/amended. B MINUTES OF PREVIOUS MEETING(S) B.1 Family and Community Support Services (FCSS) Advisory Committee Meeting Minutes held September 7, 2016 Encl. 1 Recommendation: That the minutes of the FCSS Advisory Committee Meeting held September 7, 2016 be adopted as presented. C NEW BUSINESS C.1 7:05 P.M.: Little Free Libraries Presentation – Tessa Nettleton C.2 2017 Family and Community Support Services Regional Funding Application and Report Form Encl. 2 C.3 Family and Community Support Services Association of Alberta (FCSSAA) Annual General Meeting (AGM) and Power of Prevention Conference Attendance Encl. 3 C.4 Round Table Discussion Thank You to Retiring FCSS Advisory Committee Members - P. Rockley and J. Wilson. Recommendation: That items C.1 to C.4 be received as information. Family and Community Support Services Advisory Committee Notice of Meeting – October 5, 2016 Page 2 of 2 D REPORTS D.1 Councillor update – K. Heemeryck D.2 Community Wellness Manager Report – D. Posey D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representatives – R. Carlson/B. Fegan Recommendation: That items D.1 to D.3 be received as information. E CORRESPONDENCE E.1 Draft Resolutions for the 2016 Family and Community Support Services Association of Alberta (FCSSAA) Annual General Meeting (AGM) Encl. 4 E.2 The Role of Regional Representatives on the Family and Community Support Services Association of Alberta (FCSSAA) Board Encl. 5 E.3 2016 Power of Prevention Conference Program Encl. 6 Recommendation: That items E.1 to E.3 be received as information. F NEXT MEETING DATES November 2, 2016 December 7, 2016 January 18, 2017 – 5:30 p.m. Funding Presentations January 19, 2017 – 5:30 p.m. Funding Presentations January 20, 2017 – 5:30 p.m. Funding Presentations *tentative G ADJOURNMENT Recommendation: That the meeting adjourn at _______ p.m. UNADOPTED MINUTES OF THE TOWN OF OKOTOKS FAMILY AND COMMUNITY SUPPORT SERVICES ADVISORY COMMITTEE HELD ON WEDNESDAY, SEPTEMBER 7, 2016 IN THE OKOTOKS MUNICIPAL CENTRE COUNCIL CHAMBER COMMITTEE MEMBERS Paula Rockley, Chair PRESENT Councillor Ken Heemeryck Reilly Carlson Ashley Dreger Becky Fegan Lynnea Knight Jaclyn Wilson STAFF PRESENT Debbie Posey, Community Wellness Manager Sian Anderson, Recording Secretary A AGENDA A.1 Call to Order Chair Rockley called the meeting to order at 7:02 p.m. A.2 The agenda was amended by removing item C.1 7:05 P.M.: Little Free Libraries Presentation – Tessa Nettleton and reordering items C.2 and C.3 to C.1 and C.2. A.3 Adoption MOTION: By J. Wilson that the agenda be adopted as amended. Carried Unanimously B MINUTES OF PREVIOUS MEETING(S) B.1 Family and Community Support Services (FCSS) Advisory Committee Minutes – June 1, 2016 MOTION: By L. Knight that the minutes of the FCSS Advisory Committee Meeting held June 1, 2016 be adopted as presented. Carried Unanimously Family and Community Support Services Advisory Committee Unadopted Minutes – September 7, 2016 Page 2 of 3 C NEW BUSINESS C.1 United Way Capacity Building Grant Presentation – Tim Moorhouse Tim Moorhouse presented on the United Way/Okotoks Partnership Housing and Social Needs Assessment of Low Income Earners. C.2 Round Table Discussion The Committee discussed their observations on youth engagement in Okotoks. MOTION: By L. Knight that items C.1 and C.2 be received as information. Carried Unanimously D REPORTS D.1 Councillor Update – K. Heemeryck Councillor Heemeryck reported on Council activities including the Universal Cart Program, spray park expansion, and construction on Veterans Way. D.2 Community Wellness Manager Report – D. Posey D. Posey, Community Wellness Manager, reviewed the report. D.3 Foothills Composite High School/Alberta High School of Fine Arts Youth Representative – R. Carlson R. Carlson reported on activities at the Foothills Composite High School/Alberta High School of Fine Arts including counselor groups for students and ongoing construction. MOTION: By R. Carlson that items D.1 to D.3 be received as information. Carried Unanimously E CORRESPONDENCE E.1 Family and Community Support Services 2016 Achievement Awards E.2 2016 Power of Prevention Conference E.3 Call for Resolutions for 2016 Family and Community Support Services Association of Alberta (FCSSAA) Annual General Meeting (AGM) E.4 Letter from Ken Dropko E.5 Alberta National Mentoring Symposium Youth Forum application 2016 MOTION: By J. Wilson that items E.1 to E.5 be received as information. Carried Unanimously Family and Community Support Services Advisory Committee Unadopted Minutes – September 7, 2016 Page 3 of 3 F NEXT MEETING DATES October 5, 2016 November 2, 2016 December 7, 2016 G ADJOURNMENT MOTION: By J. Wilson that the meeting adjourn at 8:27 p.m. Carried Unanimously Paula Rockley, Chair Sian Anderson, Recording Secretary Family and Community Support Services Note: form reset cannot be undone Foothills Region 2017 Application due: ☐ Funding Application and ☐ Annual Report November 30, 2016 FCSS REQUEST AMMOUNTS Black High MD of Turner Other Diamond River Foothills Okotoks Valley Sources Total FCSS Request FCSS Received (actual) 1. AGENCY INFORMATION Agency Name: Project Name: Project Contact: Contact Phone: Executive Director: Email: Website: Mailing Address: Fiscal Agent/Name and Address (if required): 2. ORGANIZATION TYPE Alberta Societies Act Registration Number: Charitable Number (if applicable): Government Agency (if applicable): Other (please specify): Please provide a brief overview of your agency. For example, its mission, mandate, history, etc. (200 words): 3. PROJECT OVERVIEW Project/Program Title: Use this section to explain, in your own words, the project or program and why it is important. Please include a relevant anecdote or example, if applicable (300 words): 4. PROGRAM LOGIC MODEL Statement of Need: Identify the social issue the program is intended to address. What evidence do you have that this need exists? (300 words) Target Audience: Who is served by this program? (300 words) Outcome/Impact: Summarize the ideal impact your program will have on the community and/or your target participants. (300 words) Strategy: How are you going to address the issue identified? What are the actions/steps/activities? (300 words) Rationale: Why will your strategy achieve your desired outcomes? What evidence do you have that this strategy will work? Provide examples of similar program models if available (300 words). Inputs/ Required Resources: Outline the specific resources required to implement the program (staff, volunteers, funding, materials, equipment, etc.). Include additional financial details in the budget sheet provided below. (300 words) Partners: Identify your program/project partners and the resources they will contribute to the project. (300 words) Report: Was your above outlined strategy implemented as planned? Why or why not? What changes were made? Why? (300 words) 5. OUTPUTS Please use the shaded gray areas for reporting at the end of the project/program. 5.1 ANTICIPATED OUTPUTS Anticipated Number: Black High MD of Okotoks Turner Total Diamond River Foothills Valley Anticipated # preschoolers (0-6 years) Anticipated # children (7-12 years) Anticipated # youth (13-17 years) Anticipated # adults (18-64 years) Anticipated # seniors (65+ years) Total individual participants per community Anticipated community presentations/events Anticipated # of Volunteers Anticipated # of Volunteer Hours 5.2 ACTUAL OUTPUTS Actual Number: Black High MD of Okotoks Turner Total Diamond River Foothills Valley Actual # preschoolers (0-6 years) Actual # children (7-12 years) Actual # youth (13-17 years) Actual # adults (18-64 years) Actual # seniors (65+ years) Total individual participants per community Actual community presentations/events Actual # of Volunteers Actual # of Volunteer Hours 5.3 ANTICIPATED TARGET GROUP PERCENTAGES Who is the focus/target group for your project/program? Please report your anticipated percentages below: % Children/Youth % Seniors % Families % Community Development % Adults 5.4 ACTUAL TARGET GROUP PERCENTAGES Who was the focus/target group for your project/program? Please report your actual percentages below: % Children/Youth % Seniors % Families % Community Development % Adults 6. OUTCOMES AND MEASUREMENT 6.1 DEFINE MEASUREMENT TOOLS Outline the measurement tool(s) you will use to gauge the project/program success, (i.e.: survey, observation, interview) Measurement Tool Measured pre and post Measured post-program program only ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ 6.2 PROVINCIAL OUTCOME MEASUREMENTS Please refer to the Provincial Priority Measures Bank when developing project/program measurement tools and outcomes. Please use the shaded gray areas for reporting at the end of the project/program. Example: Outcome: Indicators: Measures: People learn/gain skills that Participants report feeling As a result of [insert name], I am better build resilience and increase better able to cope with at handling whatever comes my way. coping. challenges in life. Provincial outcome alignment: Individual Outcome #1 - Individuals experience personal well being Indicator alignment/number: Individual indicator - Resilience Measures Bank number: PM2 Outcome 1 Outcome: Indicators: Measures: Provincial