Government of Haryana Public Works Department (Buildings & Roads Branch) Consultancy Services for carrying out feasibility study and detailed project preparation for Improvement, Up-gradation, Redesigning, Rehabilitation and Up-gradation including 2/4/6 laning of various roads in the State of Haryana. REQUEST FOR PROPOSAL (RFP) September,2016 Executive Engineer, Construction Division (NH), PWD B&R Br. Panchkula at Nirman Sadan, Sector-33A, Chandigarh INDEX S. No. Contents 1 Notice Inviting Tender (NIT) 2 Letter of Invitation 3 Annex -I : List of Projects along with Package Nos. Annex-II : Procedure of Assessment of Least Cost to MoRTH 4 under special circumstances 5 Data Sheet 6 Appendix - I : Terms of Reference 7 Supplement -I: Additional Requirements for Hill Roads 8 Supplement - II: Additional Requirements for Bridges 9 Supplement – III : Additional requirement for safety audit 10 Enclosure - I : Manning Schedule 11 Enclosure - II : Qualification Requirements of Key Personnel 12 Enclosure - III: Schedule for Submission of Reports and Documents 13 Appendix – II : Formats for Eligibility 14 Appendix - III : Formats for Technical Proposals 15 Appendix - IV: Formats for Financial Proposals Appendix - V: Assumptions to be made regarding Similar 16 Capacity for various positions 17 Appendix -VI: Draft Contract Agreement Appendix VII : Linear Plan of Bhiwani-Hansi-Barwala-Tohana- 18 Punjab Border Road (NH-148B) Appendix VIII : Linear Plan of Jind-Gohana-Sonepat Road (New 19 NH-352A) 20 Appendix IX: Linear Plan of Rewari-Narnaul Road (NH-11) Government of Haryana Public Works Department (Buildings & Roads Branch) NOTICE INVITING TENDER (NIT) State PWD Haryana has been assigned the work of Consultancy Services for carrying out feasibility study and detailed project preparation for Improvement, Up-gradation, Redesigning, Rehabilitation and Up-gradation including 2/4/6 laning of various roads in the State of Haryana.(as per Annexure I). 2. Proposals are hereby invited from eligible Consultants for carrying out Feasibility Study, Preparation of Detailed Project Report for Improvement, Up-gradation, Redesigning, Rehabilitation and Up-gradation including 2/4/6 laning of various roads in the State of Haryana (hereinafter called as ‘Assignment’) The Letter of Invitation (LOI) and Terms of Reference (TOR) including Request for Proposal (RFP) is available online on e-tender portal of NIC i.e. http://infracon.nic.in and https://morth.eproc.in. Any corrigendum/Clarification will be available on the e-procurement website https://morth.eproc.in and INFRACON website http://infracon.nic.in There may not be separate advertisement. 3. Cost of the Document in the form of a Non- refundable document fee of Rs. 10,000 (Rupees Ten Thousand only) in the form of Demand Draft favoring ‘Regional Pay and Account Officer, Ministry of Road Transport and Highways, Chandigarh’ must be furnished in a separate envelope while submitting the proposal. Bid must be submitted online at e-tender portal after creating Team ID at http://infracon.nic.in and https://morth.eproc.in on or before as per schedule given hereunder. 4. The following schedule is to be followed for this assignment: Bid Document Publishing Date : 10.09.2016 (1700 hrs) Bid Document Download / Start Date : 10.09.16 (1700 hrs) Clarification Start Date : 10.09.16 (1700 hrs) Clarification End Date : 15.09.16 (1700 hrs) Pre bid meeting : 16.09.16 (1400 hrs) Bid Submission start Date : 10.09.2016 (0900 hrs) Bid submission End Date : 30.10.16 (1500 hrs) Opening Date of Technical Bid : 30.10.16 (1530 hrs) Opening Date of Financial Bid : To be intimated after final evaluation of Technical bids Yours sincerely, Executive Engineer, Construction Division(NH), PWD B&R Br. Panchkula, Nirman Sadan, Sector-33A, Chandigarh Tel: +91-172-2618235 Fax: +91-172-2618159, E-mail: [email protected] Letter of Invitation (LOI) No. Dated: Dear Sir, Sub: Consultancy Services for carrying out feasibility study and detailed project preparation for Improvement, Up- gradation, Redesigning, Rehabilitation and Up- gradation including 2/4/6 laning of various roads in the State of Haryana.(as per Annexure I). 1. Introduction 1.1 The State PWD Haryana has been entrusted with the assignment of Consultancy Services for carrying out feasibility study and detailed project preparation for Improvement, Up- gradation, Redesigning, Rehabilitation and Up-gradation including 2/4/6 laning of various roads in the State of Haryana.(as per Annexure I). Executive Engineer, Construction Division (NH), PWD B&R Br. Panchkula at Nirman Sadan, Sector-33A, Chandigarh now invites proposal from Technical consultants for carrying out detailed project report and render consultancy services for proper structuring and implementation of projects on EPC/PPP mode until declaration of Appointed date of projects as per details given in Annexure-1. 1.2 A brief description of the assignment with its objectives is given in the Appendix-I, “Terms of Reference”. 1.3 The Executive Engineer, Construction Division (NH), PWD B&R Br. Panchkula at Nirman Sadan, Sector-33A, Chandigarh invites proposals through e-tender (on-line bid submission) and by using the INFRACON* portal. A Consultant with “a Particular Team” may submit proposals for more than one package. However, a Consultant is not allowed to bid for a package with more than one team. For the sake of clarity, it is mentioned that one consultant can not submit two proposals/ bids for the same package. A consultant (either as sole or as in JV/Association) can be awarded only upto 2 packages. Award of work to a Consultant with “a Particular Team” either as sole or as in JV/Association shall be limited to one package only. In case, a Consultant with “a Particular Team” turns out to be the most preferred bidder (H-1) in more than one package, procedure given in Annex. II of RFP shall be followed. *In order to make the evaluation process more objective, user friendly and transparent, MoRTH has developed INFRACON portal (www.infracon.nic.in) which is a comprehensive National Portal for Infrastructure Consultancy firms & Key Personnel. The Portal has facility to host Consulting firms’& Personnel Credentials online with linkage to Aadhar & Digilocker for data storage, validation & purity. The Information available on the portal would also be made available in Public Domain. Based on the above stated objective, it has been decided that while calling RFPs for preparation of DPR, NHIDCL would receive technical proposals through INFRACON portal by making it mandatory for firms & personnel to register on the portal. This would lead to reduction in paper work during bid submission & evaluation and shall bring transparency & accountability to the submission process. The applicants (hereinafter called as the Consultants) are hereby invited to submit proposals in the manner prescribed in the RFP. 1.4 The Consultants can submit the proposal either in sole capacity or in JV or with associates. The number of JV partners / associates should not exceed one firm apart from the lead firm For avoidance of doubt it is clarified that Consultant while submitting the proposal in JV capacity or with Associates has liberty to choose JV Partners or Associates however, in any case the number of JV Partners / Associates should not exceed one nos. excluding the lead firm 1.5 To obtain first hand information on the assignment and on the local conditions, the Consultants are encouraged to pay a visit to the client, local State PWDs and the project site before submitting the proposal and attend a pre-proposal (bid) conference. They must fully inform themselves of local and site conditions and take them into account while preparing the proposal. 1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring qualifying marks in accordance with Para 5 hereof. 1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract, including visits to the Client, etc., are not reimbursable as a direct cost of the assignment; and (ii) Client is not bound to accept any of the proposals submitted and reserve the right to reject any or all proposals without assigning any reasons. 1.8 The proposals must be properly signed as detailed below: 1.8.1 i. by the proprietor in case of a proprietary firm ii. by the partner holding the Power of Attorney in case of a firm in partnership (A certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized shall accompany the Proposal). iii. by a duly authorized person holding the Power of Attorney in case of a Limited Company or a Corporation (A certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized shall accompany the proposal). iv. by the authorized representative of lead member in case of Joint Venture. v. The Power of Attorney shall be proposal specific. General Power of Attorney shall not be accepted and such proposals shall be termed non-responsive. 1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a certified copy of legally binding Memorandum of Understanding (MOU) on a stamp paper of Rs.100, signed by all firms to the joint venture confirming the following therein: i. Date and place of signing; ii. Purpose of Joint Venture/Association (must include the details of contract works for which the joint venture has been invited to bid) iii. A clear and definite description of the proposed administrative arrangements for the management and execution of the assignment. Name of Lead Firm and other partner of JV should be clearly defined in the MOU. iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each firm along with resources committed by each partner of the JV/Association for the proposed services; v.