Civic Offices, Leigh Road, Eastleigh SO50 9YN 2000/01 Community Safety Preventing Crime and Disorder 2002/03 Fostering Business Growth 2008/09 Tackling Climate Change 26 March 2008 NOTICE OF MEETING CABINET will meet on Thursday, 3 April 2008 beginning at 6:00 pm in the Committee Room, Civic Offices, Leigh Road, Eastleigh TO: Members of Cabinet Councillor Keith House (Chair) Cabinet Member for Regeneration & Resources Councillor Anne Winstanley (Vice-Chair) Cabinet Member for Social Policy Councillor David Airey Cabinet Member for Transport & Streetscene Councillor Louise Bloom Cabinet Member for Environment Councillor Alan Broadhurst Cabinet Member for Leisure Councillor Cathie Fraser Cabinet Member for Health Councillor Chris Thomas Cabinet Member for Customer Service & ICT Councillor Peter Wall Cabinet Member for Business & Skills Staff Contact: Alison Wright, Democratic Services Officer Tel: 023 8068 8111; Email: [email protected] RICHARD WARD Head of Legal and Democratic Services Copies of this and all other agendas can be accessed via the Council's website - http://www.eastleigh.gov.uk/meetings as well as in other formats, including Braille, audio, large print and other languages, upon request. Members of the public are invited to speak on general items at the start of the meeting, and on individual agenda items at the time the item is discussed. To register please contact the Democratic Services Officer above. AGENDA 1. Minutes (Pages 1 - 14) To consider the Minutes of the meeting held on 6 March 2008. 2. Apologies 3. Declarations of Interest RECOMMENDATION 4. Recommendations from Committees (to follow if necessary) PLANNING 5. Proposed New National Planning Application Forms – Local Requirement (Pages 15 - 24) 6. Draft Supplementary Planning Document: Planning Obligations (To Follow) 7. Strategic Land Availability Assessment - Introduction and Proposed Methodology (Pages 25 - 76) 8. Prysmian (formerly Pirelli) Phase 2, Eastleigh - Development Brief (Pages 77 - 120) TRANSPORT & WASTE MANAGEMENT 9. Eastleigh Public Transport Strategy: Borough-Wide Strategic Bus Network 2008 - 2011 (Pages 121 - 144) 10. Local Area Agreement - Priority 7: Using Material Resources More Efficiently (Pages 145 - 148) HOUSING 11. Keyworker Housing Policy (Pages 149 - 180) 12. Accessible Homes Strategy 2008 - 2011 (Pages 181 - 222) FINANCE 13. Budget Management (To Follow) 14. Minimum Revenue Provision - Annual MRP Statement (To Follow) 15. CIP Schemes Approval (Pages 223 - 232) 16. Exempt Business To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act. The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This comes into effect on 1st March 2006. It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information. EXEMPT ITEMS 17. Sundry Debtors Write-offs (Pages 233 - 236) 18. Proposed Lease of Land to Hiltingbury Community Association (Building Agreement and Agreement for Lease) (To Follow) DATE OF NEXT MEETING Thursday, 15 May 2008 at 6:00 pm in the Committee Room, Civic Offices, Leigh Road, Eastleigh This page is intentionally left blank Agenda Item 1 1 CABINET Thursday, 6 March 2008 (6:00 pm – 6:55 pm) PRESENT: Councillor House (Chair); Councillors Winstanley, Airey, A Broadhurst, Mrs Fraser and Wall Also in attendance: Councillor Norgate Apologies for absence were received from Councillors Bloom and Thomas ________________________________________ RECOMMENDED ITEMS (REQUIRING A DECISION) 99. LAND CHARGES FEES AND CHARGES 2008/09 Issue To recommend an increase in the fee for the local land charges search (LLC1) (Paper 13). Considerations On 24 January 2008 Council approved a fee of £39.00 for a local land charges search (LLC1). New statistics show that this does not accurately reflect the cost of providing the service for these searches and an increase to the fee is being recommended. RECOMMENDED - That Council set a fee of £48 for the local land charges search fee (LLC1) with effect from 1 May 2008. 100. CIP SCHEMES APPROVAL Issue To approve schemes as part of the four-year Community Investment Programme (CIP) (Paper 17). Considerations The Council approved a 4-Year Strategy in April 2002 and since then reports have been submitted, on a regular basis, to the Executive/Cabinet seeking approval for schemes to progress. The Cabinet approved a revised Community Investment Strategy on 10 December 2007 which updated the programme for 2007/08 to 2011/12. 1 2 This report seeks further approvals to be financed from funds earmarked for the CIP. The report also advises that expenditure is being incurred in advance of Capital Receipts being received and the measurement of this risk is embodied in the new Prudential Code of Practice for Capital Finance. A requirement of the Code is to continually monitor the Prudential Indicators and report to the Cabinet any changes resulting from the CIP Strategy. Any proposed change in borrowing limits requires approval by the Council. The changes to the Indicators resulting from alterations to the Strategy as a result of the schemes in the report are shown in Appendix B to the report. RECOMMENDED - That Council approve the changes to the Prudential Indicators (Appendix B). RESOLVED - (1) That the Private Sector Housing renewal budgets of £756,000 set by the Cabinet Member for Social Policy, to be financed from the resources earmarked for the Housing Capital Programme e.g. Right to Buy Receipts, be endorsed; (2) That funding of £6,600 (including 10% for contingency work) to construct a waste collection ramp at Oak Road Bursledon, to be financed from a reserve earmarked for insurance reduction purposes, be approved; (3) That funding of £25,000 to purchase an on-line licensing system, to be funded from the Licensing Act revenue budget, be approved; (4) That funding for the South Hampshire Strategic Employment Zone (SHSEZ) land acquisition be increased by £159,000 (from £625,000 to £784,000), to be financed from funds earmarked to finance the CIP; (5) That a grant of £14,000 to Swaythling Housing Society towards the ground rent of affordable housing units in Southampton Road, Eastleigh in 2008/09 be approved; (6) That 50% of the Housing Enabling post be funded from the Housing Capital Receipts from 2006/07 onwards in the sum of £10,800 and similar sums for future years based on salary inflation; (7) That the approval of funding of £162,000 towards the construction of a floodlit community athletics training facility 2 3 (J track) at Wyvern Technology College, total cost £460,000 including internal staff costs, (see Paper 14 on the Agenda) be noted; and (8) That the approval of schemes granted since 1 December 2007 (Appendix A) be noted. RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY) 101. MINUTES RESOLVED - That the Minutes of the meeting held on 7 February 2008 be agreed as a correct record. 102. DECLARATIONS OF INTEREST Members were invited to declare interests in relation to items of business on the agenda. Any interests declared are recorded in the relevant minute below. 103. CIVIC OFFICES TRAVEL PLAN Issue To agree the Civic Offices Travel Plan and associated actions (Paper 4). Considerations The existing Civic Offices Travel Plan was adopted in 1999 and since then there have been substantial changes by the Department for Transport in the content and implementation of travel plans. A working group has been established consisting of representatives from key departments, the unions and Members to review the Council’s existing plan. The report details the consultation process which has been used to develop the revised Travel Plan, areas for future work, the monitoring and evaluation process and the programme of implementation. The main objectives of the revised plan are to reduce the carbon footprint of staff commuting to the Civic Offices and of employees and Members travelling during the course of work. It is anticipated that the plan will play a fundamental role in the Council’s target to be Carbon Neutral in its own activities by 2012. The meeting acknowledged the good work done by Sarah Wallbridge on the Travel Plan. 3 4 RESOLVED - (1) That the proposed aims, objectives and targets of the revised Civic Offices Travel Plan be endorsed; (2) That further work be carried out on the key areas outlined in paragraph 14 of the report; and (3) That the proposed implementation programme, subject to funding being made available for those items not yet funded, be agreed. 104. INTERNAL AUDIT ARRANGEMENTS - JOINT WORKING PROPOSAL Issue To consider joint working / partnership arrangements with Gosport Borough Council for the provision of the internal audit service (Paper 5). Considerations Internal audit is a statutory function and is crucial to ensuring the Council’s financial systems and processes are sound and effective. With ever increasing demands the completion of all the audits each year has become difficult and will become more so with the retirement of the current Chief Internal Auditor on 31 March 2008. Resources Scrutiny Panel requested that the potential for a partnership with Gosport Borough Council be explored which was later widened to include the status quo and outsourcing following concerns raised by UNISON. The investigation and consultation has now taken place and the Chair drew the attention of Members to the comments of staff and Unison. The report recommends that the partnership with Gosport Borough Council be agreed with effect from 1 April 2008. RESOLVED - That, subject to any comments from Resources Scrutiny Panel, the joint working / partnership arrangements with Gosport Borough Council with effect from 1 April 2008 be approved.