ORDINARY COUNCIL MEETING Tuesday 30 January, 2018 6:00pm Community Hub Room 1 48 Burns Street, Maryborough AGENDA Public Question Time 5:30pm Item Title Page 1. Commencement of Meeting, Welcome and Opening Prayer 1 2. Apologies 1 3. Leave of Absence 1 4. Disclosures of Conflicts of Interest 1 5. Confirmation of the Minutes of the Previous Council Meeting 3 6. Reports from Committees NIL 7. Petitions NIL 8. Officer Reports 8.1 ASSEMBLIES OF COUNCILLORS 5 8.2 ORGANISATION AND GOVERNANCE REFORM PROGRAM PROGRESS REPORT 13 8.3 MEDIA AND ONLINE COMMUNICATION POLICIES 16 8.4 DISPOSAL OR SALE OF COUNCIL ASSET AND LAND POLICY 18 8.5 CORPORATE PURCHASE CARD POLICY 20 8.6 APPOINTMENT OF AUTHORISED OFFICERS 22 8.7 SUBMISSION TO PARLIAMENTARY ENQUIRY INTO PUBLIC ROADS 24 Central Goldfields Shire Council Ordinary Council Meeting – 30 January, 2018 Page 2 8.8 DOMESTIC ANIMAL MANAGEMENT PLAN 26 8.9 PUBLIC HEALTH AND WELLBEING PLAN 30 8.10 INTERNAL AUDIT PROGRAM 35 8.11 APPOINTMENT OF ADMINISTRATORS TO MUNICIPAL COMMITTEES 39 9. Documents for Sealing Confirmation 42 10. Notices of Motion 11. Urgent Business 12. Confidential Business 45 12.1 MARYBOROUGH CARAVAN PARK LEASE RENEWAL Meeting Close Ordinary Council Meeting – 30 January, 2018 Page 3 5 CONFIRMATION OF THE MINUTES OF PREVIOUS COUNCIL MEETINGS Author: Manager Governance Responsible Chief Executive Officer General Manager: SUMMARY/PURPOSE: To present for confirmation, the minutes of the Ordinary Council Meeting held on 12 December 2017, In-committee meeting held 12 December 2018, Council Meeting held on 19 December 2017 and In-committee meeting held December 19, 2018. Special Meeting held on 23 January 2018 and In Committee Meeting held on 23 January 2018 POLICY CONTEXT: Council Plan Reference: Our Organisation Strategy Reference: Ensure Council’s regulatory environment operates efficiently and effectively. BACKGROUND INFORMATION: The minutes of meetings remain unconfirmed until the next appropriate meeting of Council. REPORT: Section 93 of the Local Government Act 1989 requires Council to keep minutes of each meeting of the Council and Special Committees, and for minutes to be submitted to the next appropriate meeting for confirmation. CONCLUSION: The unconfirmed minutes of the 12 December 2017, In-committee meeting held 12 December 2018, Council Meetings held on 19 December 2017 and In-committee meeting held December 19.and unconfirmed minutes for the Special Meeting of Council and In Committee meeting of Council are presented for confirmation. ATTACHMENTS: 1. Minutes of Ordinary Council Meeting held 12 December, 2017 2. Minutes of In-committee Meeting held 12 December, 2017 (Administrators/staff only) 3. Minutes of Council Meeting held 19 December, 2017 4. Minutes of In-committee Meeting held 19 December 2017 (Administrators Only) 5. Minutes of the Special Meeting of Council held 23 January 2018 6. Minutes of In-committee Meeting held 23 January 2018 (administrators Only) Ordinary Council Meeting – 30 January, 2018 Page 4 RECOMMENDATION: That Council confirms the Minutes of the 1. Minutes of Ordinary Council Meeting held 12 December, 2017 2. Minutes of In-committee Meeting held 12 December, 2017 3. Minutes of Council Meeting held 19 December, 2017 4. Minutes of In-committee Meeting held 19 December 2017 5. Minutes of the Special Meeting of Council held 23 January 2018 6. Minutes of In-committee Meeting held 23 January 2018 ORDINARY MEETING OF COUNCIL MINUTES Tuesday 12 December, 2017 6:00pm Council Chamber Room 1 Community Hub 48 Burns Street Maryborough MEMBERSHIP Administrator Mark Davies Confirmed at the Ordinary Council Meeting held on 30 January 2018 CONFIRMED MINUTES 1. COMMENCEMENT OF MEETING AND WELCOME The meeting commenced at 6:00pm. The Chair, Administrator Mark Davies read the Council Prayer and acknowledgement statement: Council Prayer Almighty God, we ask you to be present in this Council. Direct and guide our deliberations. We ask you to grant us wisdom and sensitivity as we deal with the business of our Shire. May each decision that we make advance the wellbeing of all our residents. This we pray. Amen. Acknowledgement of Country I acknowledge the Traditional Owners of the land on which we are meeting. I pay my respects to their Elders, past and present, and the Elders from other communities who may be here today. PRESENT Administrator Mark Davies IN ATTENDANCE Chief Executive Officer, Vince Haining General Manager Corporate and Community Services, Venkat Peteti General Manager Technical Services, David Sutcliffe Manager Governance, Marita Turner Governance Support Officer, Eveline Ord 2. APOLOGIES Nil 3. LEAVE OF ABSENCE Nil 4. DISCLOSURES OF CONFLICTS OF INTEREST Nil 5. CONFIRMATION OF THE MINUTES OF THE PREVIOUS COUNCIL MEETING The purpose of this report was to present for confirmation, the minutes of the Ordinary Council Meeting held on 21 November, 2017 and the In Committee Meeting held on 21 November, 2017. Council Resolution That Council confirms the minutes of the Ordinary Council Meeting held on 21 November, 2017 and In Committee Meeting held on 21 November, 2017. Moved, Seconded and CARRIED by Administrator Mark Davies Ordinary Meeting of Council Minutes – 12 December 2017 Page 2 of 9 CONFIRMED MINUTES 6. REPORTS FROM COMMITTEES 6.1 Noting the approved Minutes of Section 86 Committee Meetings The purpose of this report was to present for noting, the minutes of Council’s Special Committees established under Section 86 of the Local Government Act 1989. Council Resolution That Council notes; 1. The confirmed Minutes of the Adelaide Lead Hall Committee of Management meeting held on 27 February, 2017. Moved, Seconded and CARRIED by Administrator Mark Davies 7. PETITIONS Nil 8. OFFICER REPORTS 8.1 Assemblies of Councillors The purpose of this report was to provide the record of any assembly of Councillors, which has been held since the last Council Meeting, so that they are recorded in the minutes of the formal Council Meeting. Council Resolution That Council notes the record of assemblies of Councillors for 21-November, 2017 and 5 December, 2017. Moved, Seconded and CARRIED by Administrator Mark Davies 8.2 Organisation and Governance Reform Program Progress Report The purpose of this report was to provide a status update on the progress of the Organisation and Governance reform Program Council Resolution That Council receives and notes the status update of the Organisation and Governance Reform Program. Moved, Seconded and CARRIED by Administrator Mark Davies Ordinary Meeting of Council Minutes – 12 December 2017 Page 3 of 9 CONFIRMED MINUTES 8.3 Ordinary Council Meeting Dates for 2018 The purpose of this Report was to enable Council to fix Ordinary Council meeting dates and times for 2018, and provide reasonable notice for such meetings. Council Resolution 1. That Council adopts the following meeting dates for the 2018 Ordinary Council meeting cycle; Tuesday 27 February 2018 Tuesday 27 March 2018 Tuesday 24 April 2018 Tuesday 22 May 2018 Tuesday 26 June 2018 Tuesday 24 July 2018 Tuesday 28 August 2018 Tuesday 25 September 2018 Tuesday 23 October 2018 Tuesday 27 November 2018 Tuesday 18 December 2018 2. That the meetings commence at 6:00pm in the Community Hub, unless determined otherwise. 3. That the information in this resolution be advertised accordingly. Moved, Seconded and CARRIED by Administrator Mark Davies 8.4 Review of Staff Delegations The purpose of this report was to present the outcomes of a review of Council’s Instruments of Delegation in accordance with the Local Government Act 1989. Council Resolution That Council considers the outcomes of the review of Council’s Instruments of Delegation and adopts them accordingly; A. Delegation to Chief Executive Officer. In the exercise of the powers conferred by section 98(1) of the Local Government Act 1989 (the Act) and the other legislation referred to in the attached instrument of delegation, Central Goldfields Shire Council (Council) RESOLVES THAT - 1. There be delegated to the person holding the position, acting in or performing the duties of Chief Executive Officer the powers, duties and functions set out in the attached Instrument of Delegation to the Chief Executive Officer, subject to the conditions and limitations specified in that Instrument. 2. The instrument comes into force immediately the common seal of Council is affixed to the instrument 3. On the coming into force of the instrument all previous delegations to the Chief Executive Officer are revoked. Ordinary Meeting of Council Minutes – 12 December 2017 Page 4 of 9 CONFIRMED MINUTES 4. The duties and functions set out in the instrument must be performed, and the powers set out in the instruments must be executed, in accordance with any guidelines or policies of Council that it may from time to time adopt It is noted that the instrument includes a power of delegation to members of Council staff, in accordance with section 98(3) of the Act. Further; B. Delegation to members of Council staff In the exercise of the powers conferred by section 98(1) of the Local Government Act 1989 (the Act) and the other legislation referred to in the attached instrument of delegation, Central Goldfields Shire Council (Council) RESOLVES THAT - 1. There be delegated to the members of Council staff holding, acting in or performing the duties of the offices or positions referred to in the attached Instrument of Delegation to members of Council staff, the powers, duties and functions set out in that instrument, subject to the conditions and limitations specified in that Instrument. 2. The instrument comes into force immediately the common seal of Council is affixed to the instrument. 3. On the coming into force of the instrument all previous delegations to members of Council staff (other than the Chief Executive Officer) are revoked. 4. The duties and functions set out in the instrument must be performed, and the powers set out in the instruments must be executed, in accordance with any guidelines or policies of Council that it may from time to time adopt.