REQUEST FOR PROPOSALS FOR BANKING AND RELATED SERVICES SNHD-9-RFP-15-008 July 15, 2015 330 S. Valley View Blvd Las Vegas, NV 89107 TABLE OF CONTENTS PAGE I. INTRODUCTION A. Purpose ................................................................................................................. 1 B. Entity Information ................................................................................................ 1 C. Anticipated Contract Term and Conditions .......................................................... 1 II. SCOPE OF SERVICES A. Project Description ............................................................................................... 2 1) Banking Services ............................................................................................ 2 2) Lockbox Services .......................................................................................... 2 3) Purchase Card Services ................................................................................. 3 4) Scope of RFP ........................................................................................................ 3 1) Checking Account ......................................................................................... 3 2) ACH Debit Services ...................................................................................... 4 3) Credit/Debit Card Services ........................................................................... 4 4) Direct Deposit for Payroll ............................................................................. 4 5) Direct Pay Cards or Bank Account’s for Employees at No Cost ................. 4 6) Securities Clearance/Safekeeping ................................................................. 4 7) Collateral Requirements ................................................................................ 5 8) Trust and Escrow Agent Services ................................................................. 7 9) Night Depository Services ............................................................................ 7 10) Data Equipment Compatibility ..................................................................... 7 11) Miscellaneous Optional Services .................................................................. 7 12) Services Not Provided................................................................................... 8 13) Lockbox General Requirements ................................................................... 8 14) Purchase Cards .............................................................................................. 9 III. TIMETABLE A. Bid Process........................................................................................................... 10 B. Designated Contacts/Questions ........................................................................... 10 C. Proposal Due Date and Time and Location ......................................................... 10 D. Proposal Submission ............................................................................................ 11 E. Late Proposals ...................................................................................................... 11 F. Receipt and Opening of Proposals ....................................................................... 11 G. IV. INSTRUCTIONS TO PROPOSERS A. Preparation of Proposals ...................................................................................... 12 B. Submission Requirements .................................................................................... 13 C. Ethics in Public Procurement ............................................................................... 16 D. All or None Offers ............................................................................................... 16 E. Interpretation or Correction of Solicitation Documents ...................................... 16 PAGE F. Multiple, Alternate, or Conditioned Offers .......................................................... 16 G. Rejection .............................................................................................................. 16 H. Proposal Costs ...................................................................................................... 16 I. Modification, Correction or Withdrawal of Proposals ........................................ 16 J. Exclusivity ........................................................................................................... 16 V. PROPOSAL EVALUATION AND CONTRACT AWARD PROCEDURES A. Evaluation Procedures ......................................................................................... 17 B. Minimum Qualifications ...................................................................................... 17 C. Evaluation Criteria ............................................................................................... 17 ATTACHMENTS ATTACHMENT A: Proposal Form ............................................................................ 19 ATTACHMENT B: Certifications and Assurances .................................................... 20 ATTACHMENT C: Banking Services Questions/Statements .................................... 23 ATTACHMENT D: Purchase Card Questions ............................................................ 27 ATTACHMENT E: Statement of Financial Institution Qualifications ....................... 30 ATTACHMENT F: Bid Sheet .................................................................................... 31 ATTACHMENT G: Scope of Banking Services ......................................................... 35 ATTACHMENT H: Reference Questionnaire ............................................................ 40 ATTACHMENT I: Submission Checklist ................................................................. 43 ATTACHMENT J: Sample Contract ......................................................................... 44 ii SECTION I – INTRODUCTION A. Purpose: The Southern Nevada Health District (“Health District”) is seeking proposals for its primary banking and related services, including depository and controlled disbursement services, lockbox services, and purchase card services. The Health District’s requirements are outlined in the following Request for Proposal (“RFP”). B. Entity Information: The mission of the Health District is, “to protect and promote the health, the environment and the well-being of Clark Health District residents and visitors.” The Health District is one of the largest local public health organizations in the United States. The Health District was created in 1962, following statutory authorization from the Nevada State Legislature to combine the Clark County health department and the health departments of several surrounding cities. The Health District serves over 2 million residents and 40 million visitors to the Las Vegas valley each year. The Health District currently has locations in the following areas (all have hours of operation between 8:00 am and 4:30 pm Monday through Friday): Main Campus Shadow Professional Center 330 S. Valley View Blvd 400 Shadow Lane Las Vegas, Nevada Las Vegas, Nevada East Las Vegas Public Health Center Laughlin Public Health Center 560 N. Nellis Blvd, Suites D1 & E12 3650 South Pointe Circle, Bldg C, Suite 113 Las Vegas, Nevada Laughlin, Nevada Henderson Public Health Center Mesquite Public Health Center 520 E. Lake Mead Pkwy 830 Haven Lane Henderson, Nevada Mesquite, Nevada Tuberculosis Clinic City of Las Vegas 625 Shadow Lane Drive Development Services Center Las Vegas, Nevada 333 N. Rancho Dr., 4th Floor Las Vegas, Nevada C. Anticipated Contract Term and Conditions: a. The duration of the contract awarded from this RFP will be from award through June 30, 2018, with two one-year options (July 1 - June 30) to renew. b. The resulting agreement will be subject to the availability of funding and shall be terminated immediately if for any reason State and/or Federal funding ability, or private grant funding ability, budgeted to satisfy this RFP and/or Agreement is withdrawn, limited, or impaired. c. The Health District does not guarantee to award a contract under this RFP. d. This RFP is not an offer, obligation, or agreement to award work to any individual, organization, or firm. Banking Services Page 1 of 49 SNHD-9-RFP-15-008 SECTION II: SCOPE OF SERVICES A. Project Description: a. Banking Services: The Health District is soliciting proposals for a primary banking relationship with a financial institution which operates an office within Clark County, Nevada. The following is a listing of mandatory services the Health District requires of its financial institution: x Checking Accounts x ACH reporting; x ACH Debit Services; x On-line balance reporting; x Credit/Debit Card Services; x On-line Image Retrieval; x Direct Deposit for Payroll; x On-line Stop-pays; x Purchasing Cards; x On-line wire transfers; x Positive Pay on Checking x Trust & Escrow Agent Services; Accounts; x Excellent customer service x Interim Financing & overdraft protection; & response x Data Equipment Compatibility; The Health District anticipates that proposed banking services will be compensated either by the credit earned on average collected balances, or a fee for service basis, but is also willing to consider other options. The following is a list of optional services the Health District may require: x Automatic Account Reconciliation x Courier Services x Payment of Financial System Upgrades and Fees through use of analysis x Online banking payments collected in