IICCEESS International Committee on Electromagnetic Safety Approved Minutes TC-95 Parent Committee Meeting Doubletree Hotel Airport San Antonio, TX Sunday, 11 December, 2005 0900 – 1200 h 1. Call to Order – Petersen The meeting was called to order by Chairman Petersen at 0900 h. Each of the attendees introduced him/herself and the attendance sheets were circulated. [See Attachment 1 for list of attendees]. 2. Approval of Agenda – Petersen Since Bill Ash was unable to attend the meeting and give the IEEE myProject™ presentation, and since several attendees had to leave the meeting early, Chairman Petersen replaced item 5 of the agenda with item 12 (Reports from the Subcommittees). Following a motion by Varanelli that was seconded by D’Andrea, the modified agenda was approved. [See Attachment 2 for modified agenda]. 3. Approval of June 26, 2005 Minutes – Petersen Chairman Petersen asked for a motion to approve the Minutes of the June 2005 ICES meeting. Art Varanelli moved and Bob Curtis seconded the motion. The minutes were approved unanimously. 4. Executive Secretary’s Report – Adair Following the ICES meetings in Dublin, 2005, two teleconferences were held for members of the ExCom. These were arranged through Raytheon teleconference facilities. Topics of concern included a) details of the reorganization of ICES; b) new members of ICES; c) C95.1 appeal to the SASB; d) matters related to the C95.6 short course; e) progress in standards-setting; f) potential meetings outside the US; and g) attempts to interact with ICNIRP members. Of greatest importance was the SASB approval of two new TC-95 standards, C95.1 2005 and C95.7 2005 plus 2 reaffirmations. Also the TC-34 amendment to 1528 was approved with PARs approved for 3 others. This was a banner year for ICES. Approved ICES TC95 Minutes –11 December 2005 Meeting 5. Reports from the Subcommittees – Petersen a) SC-1 – Howard Bassen, Chair In absence of the SC-1 Chairman, Petersen presented the report [See Attachment 3.] This subcommittee has been working diligently on a Draft Recommended Practice on measurements and computations over the frequency range of 0 to 100 kHz. The draft has been updated, incorporates IEEE 1460-1996, and will be designated as C95.3.1. A number of meetings and teleconferences have been held and drafts of several sections have been completed. This material will be submitted to Ron Petersen in mid-January 2006 and a meeting of the committee will be held in the Washington DC area near the end of January. There are some new issues to discuss, such as the definition of the appropriate ‘metrics’ for assessing compliance with C95.6-2002. Joe Bowman (NIOSH) has raised a number of issues regarding the appropriate metrics that may have to be resolved by SC-3. The current PAR expires at the end of 2008 and the committee is working hard to complete the document in good time. Pat Reilly serves as liaison to this committee and has been very helpful. b) SC-2 – Ric Tell, Chair The new IEEE Recommended Practice on RF Safety Programs, drafted by members of TC-95 SC-2, was approved by the IEEE SASB on 22 September, 2005. It should be published by IEEE on or before March, 2006. This subcommittee met Thursday, 8 December with 17 members present. The current total membership listed for SC-2, including observers, is 96 individuals. The Chair intends to cleanse the membership by eliminating inactive members. The current objective of this SC is to generate a short course with respect to the recommended practice or develop a written document in place of a short course. The latter may be the best approach. A written document (guidance), examples, etc. would have to go through the usual IEEE process. Petersen thinks the document should be a guide and a draft should be started and labeled C95.7.1. It would be desirable if it was modeled after the short course given at Wilmington, Delaware (with Don Zipse running the show) and Petersen, Varanelli, Osepchuk, Adair, etc. as presenters. Ric Tell believes that two short courses should be implemented, one addressing C95.1 and the other C95.7. Ric intends to work along with members of SC-4 as well as his own SC on this project. As a surprise, an IEEE Standards Medallion was awarded to Ric Tell in recognition of his foresight in visualizing the need for IEEE Std C95.7-2005 and his perseverance in ushering this project through from inception to approval. [See Attachment 4]. c) SC-3 – Ian Brooker, Secretary ICES SC-3 met on Friday with Adair and Bodemann serving as Co-Chairs, since Phil Chadwick and Thanh Dovan were unable to attend the meetings. Jim Daly had retired and stepped down as SC-3 secretary before the Dublin meeting and Ian Brooker accepted the temporary position of Secretary. SC-3 currently has 80 members and 9 were lost during the past year. Ian will continue to cleanse the working groups of this SC. Future revisions of C95.6 underwent considerable discussion at this meeting and thoughtful presentations by Bill Approved ICES TC95 Minutes –11 December 2005 Meeting Bailey, Ralf Bodemann, and Sheila Johnston were most helpful. The possibility of an RF safety program for C95.6 was discussed at length by all present. d) SC-4 – John D’Andrea (and C-K Chou) SC-4 met on December 10, 2005 during which time progress during the past 6 months was reviewed. Specifically, • The new C95.1-2005 “Standard for Safety Levels with Respect to Human Exposure to Radio Frequency Electromagnetic Fields, 3 kHz to 300 GHz” has been approved by the IEEE Standards Association Standards Board on October 3, 2005. It is scheduled for publication on or before April 3, 2006. • An appeal of the new standard was filed by an SC-4 member based in part on the claim that the IEEE Code of Ethics may have been violated in that certain studies that have not been confirmed should have been included in the normative part of the standard along with precautionary language relating to the existence of such studies. The appeal may be heard in part at the March 2006 SASB meeting. SASB Appeals Panels address only procedural issues. Code of Ethics issues will have to be appealed to the IEEE. • New SC-4 leadership positions are filled. Drs. Marvin Ziskin of Temple University and Art Thansandote of Health Canada have agreed to serve as co-chairs of SC4. Dr. Joe Morrissey of Motorola will chair the Literature Surveillance Working Group. • For the next revision, the Literature Surveillance WG will filter out standard unrelated papers, which will not be passed on to the Literature Review WG. Details of selection criteria will be decided by the WG. • Dr. John Osepchuk moved that an article summarizing the new standard be written by SC-4 members and submitted for publication in the IEEE Spectrum. This was approved in the meeting. A task group was formed and timelines have been set. • The final count of SC-4 members is 126. The updated membership list and unfinished action items related to the next revision will be passed on to the new Co-Chairs. • A task group was formed to improve the SC-4 website. Following this presentation, IEEE Standards Medallions were awarded to both C-K Chou and John D’Andrea in recognition of their tireless and dedicated leadership while co-chairing ICES Subcommittee 4 during the exciting, and oftentimes frustrating, development of IEEE Std C95.1-2005. [See Attachment 5.] e) SC-5 – Drew Koban and Robert Needy, Co-Chairs. SC-5 did not meet because the Co-Chairs were not available. Petersen announced that criticism of C95.4 has again been received by an individual who Approved ICES TC95 Minutes –11 December 2005 Meeting also provided the same criticism during balloting. He ahs been invited to join SC-5 and participate in the next revision. 6. Chairman’s Report – Petersen The IEEE SASB requires an Annual Report from the Chairman of ICES and the report this year is huge! [See Attachment 6 for summary.] It is divided into two major sections where there are differences in scope; these sections are TC-95 and TC- 34. The scope of TC-34 is the development of product performance standards for specific products that emit electromagnetic energy, such as hand held phones. The scope of TC-95 is the development of standards for the safe use of electromagnetic energy in the range of 0 Hz to 300 GHz relative to the potential hazards of exposure of humans, volatile materials, and explosive devices to such energy. The ICES AdCom is the overseer of standards developed by the TCs. Another function of the AdCom is fundraising and this program will be initiated in January 2006. The semi- annual ICES meetings, including the parent committee and several subcommittees, were held last June in Dublin Ireland. Next June we will try to meet in Cancun, Mexico prior to the annual BEMS meetings. Four short courses based on the C95.6 standard (safety levels, electric and magnetic fields – 0 to 3 kHz) were held so far. The first was held in conjunction with the Canadian Electrical Association meeting in March 2004, the others were held in Washington DC in June 2004, San Antonio in December 2004, and Dublin Ireland in June 2005. A total of more than 100 people attended these short courses and they were very well received. As of this fall, all TC- 95 standards have been approved or reaffirmed. Under TC-34, only 2 standards have been approved, but PARs for 3 new standards have also been approved.