SWEETWATER AUTHORITY GOVERNING BOARD MINUTES OF THE REGULAR MEETING September 26, 2018 The Governing Board of Sweetwater Authority held a Regular meeting on Wednesday, September 26, 2018, at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Thomas called the meeting to order at 3:30 p.m. • Roll Call Directors Present: Josie Calderon-Scott, Steve Castaneda, Ron Morrison, Terry Thomas, and Jess Van Deventer Directors Absent: Jose F. Cerda and Jose Preciado Management, Staff General Manager Tish Berge, Assistant General Manager Jennifer and Others Present: Sabine, Legal Counsel Paula de Sousa Mills, and Board Secretary Janet Gonzalez. Staff members: Water Treatment Superintendent Justin Brazil, Engineering Manager Erick Del Bosque, Program Manager Sue Mosburg, Director of Engineering Ron Mosher, Administrative Assistant Ligia Perez, Director of Distribution Greg Snyder, and Director of Finance Rich Stevenson. Others present: Barbara Anderson, John Coffey of Coffey Engineering, Bruce Coons and Amie Hayes of Save Our Heritage Organisation, Matt Peterson of Peterson & Price. • Pledge of Allegiance to the Flag • Opportunity for Public Comment (Government Code Section 54954.3) There were no comments from the public. • Chair's Presentation Comments from the Public Regarding Agency Staff and Agency Recognition in the Press ACTION CALENDAR AGENDA 1. Items to be Added, Withdrawn, or Reordered on the Agenda There were none. 2. Approval of Minutes - Regular Meeting of September 12, 2018 Chair Thomas made a motion, seconded by Director Morrison, that the Governing Board approve the minutes of the September 12, 2018 Regular meeting. The motion carried unanimously, with Directors Cerda and Preciado absent. Sweetwater Authority Governing Board Minutes- September 26, 2018 Page 2 of6 Consent Calendar Items Chair Thomas made a motion, seconded by Director Calderon-Scott, that the Governing Board approve the consent calendar and the following resolutions: Director Castaneda rec used himself from consideration of warrant numbers 149684 and 149708 due to his contract negotiation with San Diego Gas & Electric, which Director Castaneda disclosed on the record. The motion carried unanimously, with Directors Cerda and Preciado absent. RESOLUTION 18-16 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY ADOPTING AN AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974 and RESOLUTION 18-18 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY APPROVING AND ADOPTING ADDENDUM No. 2 TO THE SUPPLEMENT AND FINAL ENVIRONMENTAL IMPACT REPORT FOR THE SWEETWATER RESERVOIR URBAN RUNOFF DIVERSION SYSTEM PHASE I PROJECT (SCH No. 85042404) AND APPROVING PROJECT MODIFICATIONS was passed and adopted by the following vote to wit: Ayes: Directors Calderon-Scott, Castaneda, Morrison, Thomas and Van Deventer Noes: None Absent: Directors Cerda and Preciado Abstain: None 3. Approval of Demands and Warrants - Check numbers 149673 through 149716 and electronic fund transfers 23754 through 23800 4. Consideration to Adopt Resolution 18-18 Approving and Adopting Addendum No. 2 to the Supplement and Final Environmental Impact Report for the Sweetwater Reservoir Urban Runoff Diversion System Phase I and Approving Project Modifications (Operations Committee Meeting of 9/19/18, Item 4. B.) Recommendation: Adopt the resolution. 5. Consideration to Award a Contract for Pipeline Construction for the 2018-2019 Pipeline Replacement Program (Operations Committee Meeting of 9/19/18, Item 4. C.) Recommendation: Approve the request from Bali Construction, Inc. to be relieved of its bid due to a material bid error; and award a contract in the amount of $2,555,555 to Cass Construction, Inc. dba Cass Arrieta, El Cajon, CA. 6. Loveland Dam and Reservoir Asset Utilization (Information Item) (Operations Committee Meeting of 9/19/18, Item 4. E.) Recommendation: No action was required by the Governing Board. Sweetwater Authority Governing Board Minutes- September 26, 2018 Page 3 of6 7. Consideration to Approve Amendments to Conflict-of-Interest Code and Adopt Resolution 18-16 (Finance and Personnel Committee Meeting of 9/19/18, Item 4. A) Recommendation: Approve the amendments and adopt Resolution 18-16. 8. Consideration to Approve Time and Materials Task Order for Tank Cathodic Protection Master Plan (Finance and Personnel Committee Meeting of 9/19/18, Item 4. B.) Recommendation: Approve a Task Order in the amount of $60,555 under the current on-call agreement with V&A Consulting Engineers, Inc. Action and Discussion Items 9. Parcel Subdivision at 3487 Main Street, Chula Vista (Operations Committee Meeting of 9/19/18, Item 4. A) Recommendation: Defer to Governing Board for decision. General Manager Berge provided a review of this item. Matt Peterson of Peterson and Price, Bruce Coons and Amie Hayes of Save Our Heritage Organisation, Barbara Anderson, and John Coffey of Coffey Engineering spoke in favor of this item. Director Castaneda made a motion, seconded by Director Van Deventer, that the Governing Board approve SOHO's request and direct staff to accept the recordation of an easement from Parcel 3 to Parcel 1. to allow water service to the existing residence from the existing service fronting Parcel 1. as an enforceable condition for approval of the subject project's TPM. and to work with the Authority's legal counsel on the language. The motion carried unanimously, with Directors Cerda and Preciado absent. 10. Water Storage Reporting - Loveland and Sweetwater Reservoirs (Information Item) (Operations Committee Meeting of 9/19/18, Item 4. D.) Recommendation: No action was required by the Governing Board. Assistant General Manager Sabine provided a review of this item. No action was required by the Governing Board. 11. Amended and Restated Joint Powers Agreement Creating the Water Conservation Garden Authority (Finance and Personnel Committee Meeting of 9/19/18, Item 4. C.) Recommendation: Approve the Amended and Restated Joint Powers Agreement Creating the Water Conservation Garden Authority. Director Castaneda provided a review of this item. Director Castaneda made a motion, seconded by Chair Thomas, that the Governing Board approve the Amended and Restated Joint Powers Agreement Creating the Water Conservation Garden Authority. The motion carried unanimously, with Directors Cerda and Preciado absent. Sweetwater Authority Governing Board Minutes- September 26, 2018 Page4 of6 12. Old and Unfinished Business Consideration of Final Approval of Fund Transfer and Reimbursement Agreement between Sweetwater Authority and South Bay Irrigation District General Manager Berge provided an overview of this item. Director Castaneda made a motion, seconded by Director Van Deventer, that the Governing Board approve the final Fund Transfer and Reimbursement Agreement between Sweetwater Authority and South Bay Irrigation District. The motion carried unanimously, with Directors Cerda and Preciado absent. 13. New Business A. Request from the Association of California Water Agencies (ACWA) to Adopt Resolution 18-17 Proclaiming Water Professionals Appreciation Week - October 6-14, 2018 Upon a motion made by Chair Thomas, seconded by Director Calderon­ Scott, the following resolution: RESOLUTION 18-17 RESOLUTION OF THE GOVERNING BOARD OF SWEETWATER AUTHORITY PROCLAIMING WATER PROFESSIONALS APPRECIATION WEEK OCTOBER 6-14, 2018 was passed and adopted by the following vote to wit: Ayes: Directors Calderon-Scott, Castaneda, Morrison, Thomas, and Van Deventer Noes: None Absent: Directors Cerda and Preciado Abstain: None B. Consideration to Approve Proposed Work Plan and Professional Development Goals for General Manager Director Calderon-Scott made a motion, seconded by Director Castaneda, that the Governing Board approve the proposed work plan and goals for the General Manager. The motion carried unanimously, with Directors Cerda and Preciado absent. C. Consideration to Approve Modifications to the General Manager's Employment Agreement - Consideration to Approve Compensation Legal Counsel de Sousa Mills announced that the Governing Board of Sweetwater Authority is considering making a first amendment to the General Manager's employment agreement that will increase compensation by three percent. Director Castaneda made a motion, seconded by Director Van Deventer, that the Governing Board approve the modifications to the agreement and compensation for the General Manager. The motion carried unanimously, with Directors Cerda and Preciado absent. Sweetwater Authority Governing Board Minutes- September 26, 2018 Page 5 of6 14. Approval of Directors' Attendance at Meetings and Future Agenda Items A. Western Coalition of Arid States (WESTCAS) 2018 Fall Conference, Phoenix, AZ- October 22-24, 2018 (Notes: Registration deadline is 9128118; Conflict with 10/24 Board meeting) Directors who wish to attend this event will contact the Secretary. No action was required by the Governing Board. B. ACWA Fall Conference, San Diego, CA - November 27-30, 2018 (Note: Early registration deadline is 1119118) Directors who wish to attend this event will contact the Secretary. No action was required by the Governing Board. REPORTS AND INFORMATIONAL ITEMS 15. Committee Minutes 16. July and August 2018 Financial Reports 17. Management Report A. Report of Assistant General Manager - There was none. B. Report of General Manager Ms. Berge reported on the Authority's Annual Report; that the 'On Tap' customer newsletter with a note regarding the Sweetwater Reservoir