Treamo talking to AHT Cooling Systems GmbH Group-wide cash flow forecasting and reporting. Quick and easy to implement with the Treamo Finance Monitor. Discussion partner: Gabriel Hirner is Vice President Finance, Birgit Jarz is Head of Treasury at AHT Cooling Systems GmbH, a full-service provider in the area of refrigeration and cooling systems, with subsidiaries in Aus- tria, Germany, UK, Turkey, U.S.A., Brazil, Russia, Hongkong and China. How long have you been using TFM (monthly service fee instead of a ma- Treamo Finance at your group? jor one-off initial investment) play in your decision? Monitor (TFM) - JARZ: TFM was launched throughout the solution for: the group in September 2018 and HIRNER: Due to the fast-changing has since been a key element of cash requirements we are faced with, this reporting and liquidity management was a key decision-making factor be- at the AHT Group. cause the fee structure allows us the flexibility we need. Cash management, Why did your company opt for TFM and what were the key decision-ma- Which TFM modules do you use? Cash flow forecasting king criteria? (Cash Position, Cash Flow Forecas- ting) HIRNER: We soon came across TFM while looking for an effective liqui- JARZ: AHT uses the Cash Position Cash pool management dity management solution which module for daily bank data reporting, could be implemented swiftly. What including an overview of current cre- ultimately convinced us was the un- dit limits and the bank report, but e.g. complicated implementation plan, also for the regular monitoring of ac- Foreign exchange the user friendliness without having count signatories. management to perform extensive training at our numerous subsidiaries, as well as The Cash Flow Forecasting module is the easy scalability of the individual used for our rolling cash flow plan- applications. The support provided ning and forecasting. by Treamo during the launch phase Hierarchy editor was also a major advantage. Which main areas do you deal with using TFM and at which intervals? What’s more, we wanted as much flexibility as possible in terms of the JARZ: Cash reporting: Cash balances Reporting/ applications; something which was on all accounts are imported or cap- data visualization possible due to the solution being tured once per day to give us an up- Cloud-based. Another factor which to-date, group-wide financial status. was particularly important was the simple usability and the minimal Cash flow forecasting: The rolling IT investments necessary, which cash flow forecast for the coming 13 meant that there was very little need weeks (on a weekly basis) is updated to commit internal resources at HQ and prepared on a weekly basis. www.tfm-now.com and our subsidiaries. Management reporting: Manage- What role did the fee structure ment at AHT is informed about the © Treamo GmbH current cash position (account ba- to TFM’s intuitive and simple user Which tool do you use to prepare lances) and the cash flow forecast on interface, however, staff soon felt more in-depth reports? (Excel? BI a weekly basis. comfortable with the system and, tool? ultimately, all users and recipients Plan/actual comparisons: For the of reports are constantly benefiting HIRNER: We mainly use Excel re- weekly rolling forecast, we prepare from the greater degree of trans- ports for this at the moment. It is of a plan/actual comparison which is parency and forecasting reliability. course possible to import data into then taken into account in the new Our significantly improved cash ma- the Power BI tool which we use ex- cash flow forecast. nagement and the efficient reporting tensively, and this represents an op- within the group certainly played a tion for the further development of How long did it take to roll out TFM major role in the acceptance of this reporting requirements. at your group? tool. TFM is a Cloud-based application. JARZ: The launch of TFM as well as How much time did you need to in- How good has the system availabili- the training at our subsidiaries was vest in training at your subsidia- ty been so far? completed in under two months. ries? JARZ: There haven’t been any prob- Was an existing cash flow forecast- HIRNER: The level of training requi- lems with availability so far. ing tool replaced by TFM? red was low compared to the imple- mentation of other solutions in the How good is the support provided HIRNER: Prior to TFM being imple- area of finance. by Treamo and how often have you mented, our cash flow forecasting needed support services? was performed using Excel. Due to JARZ: The training with our subsidi- the growing scale and complexity aries was carried out with the aid of JARZ: The support service works of our group, this was becoming in- Skype calls (1 to 2 hours per training very well and is very fast. So far, how- creasingly intolerable, which is why group). In addition, we also have de- ever, we have only rarely needed we started looking for a professional tailed process descriptions and doc- to call on support services as these solution that was nonetheless easy umentation of the tasks performed simply haven’t been necessary. to use. in TFM. Another advantage was that the existing and familiar reporting How well was the solution accepted system was reflected in TFM. by your group subsidiaries? How does your management team HIRNER: : It goes without saying that use TFM? (Direct access? Reports every change is initially met with a prepared by Treasury?) certain degree of skepticism. Due HIRNER: Management mainly relies on the reports and analyses prepa- red using TFM. Treamo GmbH Boesendorferstrasse 3 1010 Vienna Austria www.treamo.com [email protected] +43-1-512 22 03 Comp. Reg. No.: FN 340564 f www.tfm-now.com/online-demo Vienna Commercial Court VAT Reg. No.: ATU65487911 © Treamo GmbH.