Republic of Ghana Ministry of Communications and Digitalisation Request for Bids Goods (One-Envelope Bidding Process) INTERNATIONAL COMPETITIVE BIDDING Issued on: August 23, 2021 for Supply of Computer Laboratory Furniture to Senior High Schools in Ghana IFB No: eTransform/AF/Comp3.2.2 – GH-MOC-200493-GO-RFB 2 Template – Request for Bids Specific Procurement Notice Request for Bids Goods (One-Envelope Bidding Process) Country: Republic of Ghana Name of Project: eTransform Project, Additional Financing Contract Title: Supply of Computer Laboratory Furniture to Senior High Schools in Ghana Credit No.: IDA 6741-GH RFB Reference No.: eTransform/AF/Comp3.2.2 - GH-MOC-200493-GO-RFB 1. The Government of the Republic of Ghana has received financing from the World Bank toward the cost of the eTransform Project, and intends to apply part of the proceeds toward payments under the contract for Supply of Laboratory Equipment to Senior High Schools in Ghana. 2. The Ministry of Communications and Digitalisation now invites sealed Bids from eligible Bidders for the supply of 200 computer laboratory furniture for Senior High Schools in Ghana as follows: No Description of Goods Required Quantities Location Delivery Period 1 2 in 1 Desks 4000 Various Schools locations attached 60 Days 2 Computer Chairs 8000 Various Schools locations attached 60 Days 3 Teacher’s Chairs 200 Various Schools locations attached 60 Days 4 Teacher’s Chairs 200 Various Schools locations attached 60 Days All bids must be accompanied by brochures and photographs or other documentation of the items to be supplied 3. Bidding will be conducted through international competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 Revised November 2017, August 2018 and November 2020 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations. iv 4. Interested eligible Bidders may obtain further information from the address below and inspect the bidding document during office hours 0900 to 1700 at the address given below 5. The bidding document in English may be downloaded or emailed free of charge. Soft copies of the bidding documents are available free of charge online, but hard copies may additionally be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of US$200 or GHS1,000. The method of payment will be cash or bank draft in the name of the Ministry of Communications and Digitalisation. The document may be directly downloaded from the website (www.moc.gov.gh;) and/or collected at the address given below. The document will be sent by courier upon specific written request and payment of an additional non-refundable amount for US$150.00 for overseas delivery costs or GHS250.00 for local delivery costs by the bidder. 6. Bids must be delivered to the address below on or before 10:00 a.m. local time on October 12, 2021. Electronic Bidding will be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below. If COVID-19 persist, bidders can also send submissions to the specified email addresses in the bidding documents (also specified in the Address) with either: (i) the encrypted bid or (ii) password protected documents as an attachment(s). In the case of password protected bids - within one hour after the bid submission deadline bidders must send the password of their password protected bids to the email address specified in the bidding documents. 7. All Bids must be accompanied by a Bid Security of US$40,000.00. 8. “Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.” 9. The address(es) referred to above is (are): Address for Download and/or Purchase Address for Submission of Bid of Bid Documents Documents The Chief Director The Chief Director Attn: The Project Coordinator Attn: The Project Coordinator eTransform Project eTransform Project Rooms 39 Fifth Floor, Six Floor Ministry of Communications and Conference Room Digitalisation Office Complex Ministry of Communications and Abdul Diouf Street, near Kofi Annan ICT Digitalisation Office Complex Centre of Excellence Abdul Diouf Street, near Kofi Annan ICT P.O. Box M.38, Ministries, Centre of Excellence Accra Ghana P.O. Box M.38, Ministries, Digital Address: GA-079-0539 Accra Ghana To Email: [email protected] Digital Address: GA-079-0539 URL: www.moc.gov.gh Request for Bids Goods (One-Envelope Bidding Process) Procurement of: SUPPLY OF LABORATORY EQUIPMENT TO SENIOR HIGH SCHOOLS IN GHANA RFB No: eTransform/AF/Comp3.2.1 - GH-MOC-200493-GO-RFB Project: eTransform Project, Additional Financing Purchaser: Ministry of Communications and Digitalisation Country: The Republic of Ghana Issued on: August 23, 2021 1 Standard Procurement Document Table of Contents PART 1 – Bidding Procedures ............................................................................................... 3 Section I - Instructions to Bidders .............................................................................................5 Section II - Bid Data Sheet (BDS) ...........................................................................................35 Section III - Evaluation and Qualification Criteria ..................................................................41 Section IV - Bidding Forms .....................................................................................................47 Section V - Eligible Countries .................................................................................................61 Section VI - Fraud and Corruption ..........................................................................................63 PART 2 – Supply Requirements .......................................................................................... 67 Section VII - Schedule of Requirements .................................................................................69 PART 3 - Contract ................................................................................................................ 77 Section VIII - General Conditions of Contract ........................................................................78 Section IX - Special Conditions of Contract..........................................................................101 Section X - Contract Forms ...................................................................................................106 3 PART 1 – Bidding Procedures Section I – Instructions to Bidders (ITB) 5 Section I - Instructions to Bidders Contents A. General ............................................................................................................................... 7 1. Scope of Bid ...................................................................................................................7 2. Source of Funds .............................................................................................................7 3. Fraud and Corruption .....................................................................................................8 4. Eligible Bidders .............................................................................................................8 5. Eligible Goods and Related Services ...........................................................................11 B. Contents of Request for Bids Document ........................................................................ 11 6. Sections of Bidding Document ....................................................................................11 7. Clarification of Bidding Document .............................................................................12 8. Amendment of Bidding Document ..............................................................................12 C. Preparation of Bids .......................................................................................................... 13 9. Cost of Bidding ............................................................................................................13 10. Language of Bid ...........................................................................................................13 11. Documents Comprising the Bid ...................................................................................13 12. Letter of Bid and Price Schedules ................................................................................14 13. Alternative Bids ...........................................................................................................14 14. Bid Prices and Discounts .............................................................................................14 15. Currencies of Bid and Payment ...................................................................................16 16. Documents Establishing the Eligibility and Conformity of the Goods and Related Services ........................................................................................................................17 17. Documents Establishing the Eligibility and Qualifications of the Bidder ...................17 18. Period of Validity of Bids ............................................................................................18