DOCUMENT RESUME ED 393 461 IR 055 867 AUTHOR Dole, Wanda V.; And Others TITLE Collection Development Policy. INSTITUTION State Univ. of New York, Stony Brook. Library. PUB DATE Mar 96 NOTE 200p.; For a related document, see ED 377 840. PUB TYPE Guides Non-Classroom Use (055) Reports Descriptive (141) EDRS PRICE MF01/PC08 Plus Postage. DESCRIPTORS *Academic Libraries; Evaluation Criteria; Higher Education; Library Acquisition; Library Administration; *Library Collection Development; *Library Material Selection; Library Planning; *Library Policy; Purchasing; User Needs (Information) IDENTIFIERS *State University of New York Stony Brook ABSTRACT This document is an overall policy statement for library collection development for the State University of New York at Stony Brook. Part 1 comprises the library mission statement and a list of ongoing objectives. The second part provides some background information about the university environment and campus libraries. It also gives instructions for assigning numerical codes to items based on their collecting level and language, establishes criteria for materials selection, and covers special topics such as gifts, replacement copies, reserves, and weeding. Collection development statements for 33 different subject areas are assembled in part three, while part four offers selection guidelines based on type of source and publication format. Also included are an intellectual freedom statement and a review statement. (BEW) ******************************************************************* Reproductions supplied by EDRS are the best that can be made from the original document. *********************************************************************** U S DEPARTMENT OF EDUCATION EDUCATIONAL RESOURCESINFORMATION CENTER (ERIC) documern has boon wproduceLlas romved from the poison ororgani/alion ongimping Minor changes nave beenelude 10 improve reproduction qualdv Penis of view Or opinionsslated m this Oocurnenl do rol rieCessarilvrepresent OE RI po,burl or policy COLLECTION DEVELOPMENT POLICY MARCH 1996 The University at Stony Brook Libraries Stony Brook, New York March 1996 "PERMISSION TO REPRODUCE THIS MATERIAL HAS BEEN GRANTED BY Wanda V. Dole C) BEST COPY AVAILABLE TO THE EDUCATIONAL RESOURCES INFORMATION CENTER (ERIC! TABLE OF CONTENTS I. MISSION STATEMENT: COLLECTION PHILOSOPHY, GOALS AND OBJECTIVES A. Library Mission Statements 1 B. On-going Objectives 1 II. COLLECTION DEVELOPMENT POLICY STATEMENT A. GENERAL INTRODUCTION 2 B. UNIVERSITY ENVIRONMENT 2 C. THE LIBRARIES 3 1. Collection History 3 2. Preservation Program 6 3. Collection Management Organization 6 D. COLLECTING LEVELS 8 E. LANGUAGE CODES 9 F. RESPONSIBILITY FOR COLLECTION DEVELOPMENT 10 G. PROCESS OF CHOICE 11 H. GENERAL PRIORITIES 14 I. GENERAL PRINCIPLES 14 1. Duplication 14 2. Gifts 14 3. Replacement 15 4. Reserves 15 5. Resource sharing 15 6. Weeding 16 III. SUBJECT STATEMENTS AFRICANA STUDIES 17 ANTHROPOLOGY 20 ART, ARCHITECTURE, PHOTOGRAPHY 23 ASIAN STUDIES 28 BIOLOGY 30 CHEMISTRY 35 CLASSICS 39 COMPARATIVE LITERATURE 41 COMPUTER SCIENCE 43 EARTH AND SPACE SCIENCE 47 ECONOMICS 50 ENGINEERING 53 ENGLISH-AMERICAN LITERATURE 61 FRENCH 64 GERMAN 69 HISTORY 74 ITALIAN 81 LIBRARY AND INFORMATION SCIENCE 85 LINGUISTICS 87 MARINE AND ATMOSPHERIC SCIENCES INFORMATION CENTER ( MAS IC ) .91 MATHEMATICS AND PHYSICS 95 MUSIC 99 PHILOSOPHY 107 POLITICAL SCIENCE 111 PORTUGUESE 116 PSYCHOLOGY 119 RELIGIOUS STUDIES 123 RUSSIAN LANGUAGE AND LITERATURE 125 SLAVIC LANGUAGE AND LITERATURE 130 SOCIOLOGY 135 SPANISH 139 THEATER 145 WOMEN'S STUDIES 148 ii 4 IV. ANALYSIS BY FORMAT OR COLLECTION A. AUDIO-VISUAL 151 B. SCHOOL OF PROFESSIONAL DEVELOPMENT AND CONTINUING EDUCATION 154 C. DISSERTATIONS 155 D. DOCUMENTS 156 E. ELECTRONIC FORMAT 158 F. MAPS 163 G. MICROFORMS 169 H. NEWSPAPERS 172 I. PERIODICALS 177 J. REFERENCE COLLECTION 179 K. SPECIAL COLLECTIONS AND UNIVERSITY ARCHIVES 188 L. TEXTBOOKS 191 V. INTELLECTUAL FREEDOM STATEMENT 192 VI. REVIEW STATEMENT 195 iii I. LIBRARY MISSION STATEMENT' First Mission Serve the universitycommunityby providing access to resources of intellectual content needed to support the university's missions of education, service and research. As an important but secondary responsibility, serve also the New York State community, particularly Long Island.Acquire, organize, and preserve appropriate resources. Provide adequate and timely access to other resources, wherever they reside. Promote awareness and. use of library resources and services; assist patrons in using the collections and in locating and interpreting information. Second Mission Promote a climate conducive to the advancement of learning and free enquiry at all levels, with attention to the principles of intellectual freedom. ONGOING LIBRARY OBJECTIVES I. Develop and maintain collections in support of academic and research programs. 2. Increase access to information by providing and facilitating access to a wide array of information services without sacrificing ease of use for those who are not technologically sophisticated. 3. Develop human resources by maintaining our reputation 'for service while developing a staff capable of functioning effectively and efficiently in the new environment. 4. Improve facilities and equipment by providing library facilitiesin an attractive environment with adequatespace, properly allocated and efficiently arranged. 5. Create a more responsive organizational structure by placing the primary focus and emphasis on the library user; by integrating functions within the library; by improving efficiency of operations; by elimination of redundant operations and procedures; and by clarification ofpolicies thatexistand establishment of policies where they are lacking. 'University at Stony Brook Libraries, Collection Analysis Project Interim Report (December 1992). 1 () II COLLECTION DEVELOPMENT POLICY STATEMENT A. GENERAL INTRODUCTION 1. PURPOSE OF THE COLLECTION DEVELOPMENT POLICY. The purpose of this document is to provide a written guide to facilitate the development of the Libraries' collections in relationship to the University's mission and instructional and research needs. 2. DESIRED OUTCOMES OF THIS POLICY INCLUDE a. The development of optimum quality collections through the use of defined and consistent selection criteria. b. Provision of selection guidelines which will assist in the budgetary allocation process and insure the judicious use of funds. B. UNIVERSITY ENVIRONMENT The State University of New York (SUNY) at Stony Brook is a young public research university.Its missions are directed toward education (undergraduate, graduate, and professional), research, and health care. Stony Brook was founded in 1956 as a training institutionfor teachers of mathematics andscience at the secondary and community college level.Only two and one-half years after its founding, Stony Brook became a University Center within the State University of New York system. The SUNY University Centers (Albany, Binghamton, Buffalo and Stony Brook) are comprehensive, research universities. The University at Stony Brook rapidly expanded its mission to include a full range of undergraduate and graduate programs through the doctorate in the humanities, social sciences, sciences, and engineering. In 1994/1995, the University enrolled 17,176 students; 11,309 undergraduates in 49 academic majors and 48 minors and 5,867 graduate and professional students in 67 areas. 1,568 full and part-time faculty teach in 70 departments. Major academic units include the College of Arts and Sciences, College of Engineering and Applied Sciences, and the Health Sciences Center. Support for organized research and sponsored programs totaled over $100 million in 1994-1995. 2 C. THE LIBRARIES The Stony Brook library system consists of the Frank Melville, Jr. Memorial Library, which houses the largest portion of Stony Brook's collection, and eight branch libraries (mathematics-physics, engineering, earthand space sciences, biology, chemistry, computer science, marineandatmospheric sciences, and music). A Health Sciences Library is administered separately and is not included in this Collection Development Policy. Instruction and research, especially in the sciences, make heavy demands on the Libraries. Like many academic institutions, Stony Brook has been forced to balance these demands against a shrinking library materials budget. The proliferation of journal titles, the rising cost of journals, and the development of new information technologieshave madethis processincreasingly difficult. During the 1960's and 1970's the Libraries received generous fundingfor collection developmentand attempted toacquire materials at the comprehensive level inmost fields.At the end of 1993, the collections included 1.5 million volumes, three million microforms, 118,000 maps, -and 14,000 serial titles (7,504 paid serial titles). After growing rapidly in the 1960's and 1970's, the acquisitions budget has leveled off and failed to keep pace with inflation. The level of collecting fell from 91,983 monographic volumes in 1970-1971 to 21,000 in 1990-1991. Future prospects would indicate, at best, a continued flat growth rate with fewer serial titles. At worst, purchases will need to be curtailed in subject areas not considered high priority by the university. 1. COLLECTION HISTORY Stony Brook isvery young when compared to mostother university research libraries. When admitted to the Association of Research Libraries in 1975, it had been in existence less than twenty years. The institution