Revised 9/2/2013 Campus Emergency Operations Procedures 200 Seawolf Parkway, Galveston, TX 77553 Page 1 of 103 Revised 9/2/2013 Contents Definitions................................................................................................................................... 7 Campus Emergency Declaration: ........................................................................................... 7 Incident Command Post: ......................................................................................................... 7 Emergency Operations Center (EOC): ................................................................................... 7 Parent/Family Information Site: ............................................................................................. 7 Mission ............................................................................................................................................ 8 SECTION 1. Incident Command .................................................................................................. 10 General Procedures ................................................................................................................... 10 Direction and Control ............................................................................................................... 10 Campus Incident Command Team................................................................................................ 12 Incident Command (ICT) Team................................................................................................ 12 Emergency Operations Center ...................................................................................................... 13 Emergency Operations Center Mission .................................................................................... 13 Emergency Operations Center Location ................................................................................... 13 Emergency Operations Center Evacuation ........................................................................... 13 Emergency Operations Center Coordinator .............................................................................. 14 Emergency Operations Center Organization ............................................................................ 15 Operations ............................................................................................................................. 18 Planning ................................................................................................................................ 19 Logistics ................................................................................................................................ 21 Finance .................................................................................................................................. 22 Incident Command Team Initial Activities........................................................................... 22 Incident Command Team General Procedures ..................................................................... 22 Staffing During Emergency Response/Adverse Conditions ..................................................... 23 Remaining at Work/Time Reporting ........................................................................................ 23 Order to Re-open Campus/Return to Work Notification .......................................................... 23 Campus Closure Protocols ............................................................................................................ 25 Authority to Close Campus ....................................................................................................... 25 Notification Process – Chain of Action .................................................................................... 25 Authority to Re-Open Campus ................................................................................................. 26 Additional Information ............................................................................................................. 26 SECTION 2. TAMUG Business Continuity Plan ........................................................................ 27 Objective ............................................................................................................................... 27 Page 2 of 103 Revised 9/2/2013 Concept of Operations .......................................................................................................... 27 Employee Actions ................................................................................................................. 27 Evacuation............................................................................................................................. 27 Pre-Storm .............................................................................................................................. 27 Short-Term Recovery Plan (Campus down time: 7-10 days) .................................................. 28 College Station Staff Contingent .......................................................................................... 28 Support Staff Contingent ...................................................................................................... 29 TAMUG Staff Contingent .................................................................................................... 29 Phased Return to TAMUG.................................................................................................... 29 Tier I: First Responders ....................................................................................................... 29 Tier II: Essential Personnel .................................................................................................. 29 Medium-Term Plan (Campus down time: 11- 45 days) .......................................................... 31 College Station Staff Contingent .......................................................................................... 31 Phased Return to TAMUG.................................................................................................... 31 Tier I: First Responders ....................................................................................................... 31 Tier II: Essential Personnel .................................................................................................. 31 Long-Term Recovery and Business Continuity Plan (Campus down time: Beyond 45 days) 32 College Station Staff Contingent .......................................................................................... 32 Relocation – Students ........................................................................................................... 32 Relocation – Faculty and Staff .............................................................................................. 35 Student Services .................................................................................................................... 37 Providing TAMUG Students Classes in College Station ......................................................... 40 Billing and Fees at TAMU College Station .............................................................................. 42 Financial Operations ................................................................................................................. 42 SECTION 3. Emergency Communication Response Plan .......................................................... 44 http://www.tamug.edu/emergency/Sea%20Aggie%20Alert.html ............................................ 44 Campus Communications Procedures ...................................................................................... 44 Assessment ............................................................................................................................ 44 Response ............................................................................................................................... 44 Ongoing Procedures during Crisis ........................................................................................ 45 Aftermath Component .......................................................................................................... 45 Media Relations Management .................................................................................................. 47 Responsibilities ..................................................................................................................... 47 Sea Aggie Alert Protocols ......................................................................................................... 50 Page 3 of 103 Revised 9/2/2013 Authority to issue an Sea Aggie Alert Message ....................................................................... 50 APPENDIX: Specific Emergency Response Procedures ............................................................. 51 Shelter in Place ......................................................................................................................... 51 Shelter-in-place, Violent Persons.......................................................................................... 52 Shelter-in-place Hazardous Weather .................................................................................... 53 Campus Closure (No Classes – No Evacuation)....................................................................... 54 Building Evacuation.................................................................................................................