MEMORANDUM TO: Mayor O'Brien Vice Mayor George Commissioner England Commissioner Kostka FROM: Max Royle, City Manag~ DATE: November 27, 2017 SUBJECT: Continuing Your December 4th Meeting With a total of 14 candidates for the Interim City Commissioner position, it's likely that all the time for your regular December 4th meeting will be taken up by the interview and selection process. However, if any time remains, we ask that you hold the public heating for the final reading of Ordinance 17-08, because the public hearing has been advertised for that date. However, if you don't havE:: time on December 4th for the hearing, then we ask that you simply th continue the meeting to either Tuesday, December 5 , or to the following Monday, December th 11 • There are a number of agenda items that have been carried over from previous meetings. It would be helpful if you could, for your January meeting, begin the year fresh with as few carry­ over items as possible. Concerning other items on the agenda, please note the following: a. Because persons will have to travel to present the Distinguished Budget Presentation Award, we'll postpone the presentation to your January meeting. b. We expect that people will attend your December 4th meeting because of their interest in one or more of the following topics: Agenda Item #6, Approval of Drainage Improvement Projects: The pt Street and Sandpiper Drive residents who have requested the improvements may be at your meetings to speak to you about their requests. Agenda Item #7, Plastic Bag Ordinance: We notified all the retail businesses in the City that use plastic bags that you will discuss the proposed ordinance at your December 4th meeting. The notification was sent before we were aware that there would be 14 Interim Commission candidates. Some business owners/managers may want to talk to you about the ordinance. Agenda Item #18, Election of Mayor and Vice Mayor: Though the term of each officer won't begin until January l5t, we usually ask the Commission in non-election years A when there are no changes to the Commission to elect the Mayor and Vice Mayor at the December meeting. There may be citizens who want to speak to you about which Commissioners they think should be elected to the positions. ACTIONS REQUESTED It's that Mayor O'Brien announce before the interviews begin that the meeting may have to be continued to either the next day, or the following Monday, and that citizens who may want to speak on particular topics are invited to stay, but if the December 4th meeting runs late, discussion of their topic of interest by the Commission may not happen until the continuation meeting. B AGENDA CITY COMMISSION MEETING City Hall CITY OF ST. AUGUSTINE BEACH 2200 AJA South DECEMBER 4, 2017, 6:00 P.M. St. Augustine Beach, FL 32080 NOTICE TO THE PUBLIC THE CITY COMMISSION HAS ADOPTED THE FOLLOWING PROCEDURE: PERSONS WISHING TO SPEAK ABOUT TOPICS THAT ARE ON THE AGENDA MUST FILL OUT A SPEAKER CARD IN ADVANCE AND GIVE IT TO THE RECORDING SECRETARY. THE CARDS ARE AVAILABLE AT THE BACK OF THE MEETING ROOM THIS PROCEDURE DOES NOT APPLY TO PERSONS WHO WANT TO SPEAK TO THE COMMISSION UNDER "PUBLIC COMMENTS. " I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES OF REGULAR CITY COMMISSION MEETING ON NOVEMBER 6, 2017 AND CITY COMMISSION WORKSHOP ON NOVEMBER 7, 2017 V. FILLING VACANCY ON THE CITY COMMISSION A. Interview of Candidates in Alphabetical Order 1) Ms. Rosetta Bailey 2) Mr. David Bradfield 3) Dr. Patricia Gill 4) Mr. Jeff Holleran 5) Dr. James Kaye 6) Mr. Kevin Kincaid 7) Ms. Patricia Wittman Kreis 8) Mr. Michael Longstreet 9) Ms. Roberta Odom 10) Mr. Thomas Reynolds 11) Mr. Dylan Rumrell 12) Mr. Donald Samora 13) Mr. Ernesto Torres 14) Ms. Kay Watkins B. Swearing in of Candidate Elected VI. ADDITIONS OR DELETIONS OF THE AGENDA VII. CHANGES TO ORDER OF TOPICS ON THE AGENDA VIII. PUBLIC COMMENTS IX. PRESENTATIONS A. Distinguished Budget Presentation Award by the Florida Government Finance Officers Association B. Introduction of Mr. Brian Law, the City's New Director of Building and Zoning C. Tree Board/ Beautification Advisory Committee Matters 1) Re-Appointment of Three Current Members a) Ms. LeaAnn Lombari b) Ms. Ann Palmquist c) Mr. Craig Thomson 2) Interview of Ms. Kay A. Watkins for Position of Regular Member D. City New Year's Eve Fireworks Show: 1) Report by Events Coordinator, Ms. Hala Laquidara, Concerning Preparations 2) Report by Chief Financial Officer, Ms. Melissa Bums, Concerning Financial Controls X. PUBLIC HEARINGS 1. Ordinance 17-08, Final Reading: to Vacate Eastern Part of Alley, Block 34, Coquina Gables Subdivision, East of Al A Beach Boulevard between A and B Streets (Presenter: Mr. Gary Larson, Building Official) SUGGESTED TIME: 5 Minutes XL CONSENT 2. Resolution 17-09, to Declare Certain Items of City Property as Surplus and to Authorize their Disposal 3. Budget Resolution 17-24, to Amend the General Fund FY 18 Budget to Appropriate $5,000 for Overtime Costs for the Finance and Administration Department XII. OLD BUSINESS 4. Land Development Regulations: (Presenter: Mr. Jim Wilson, City Attorney) A. Consideration of Engaging Land Planning Consultant, Ms. Lindsay Haga, of England, Thims and Miller to Assist with Determining Changes B. Consideration of Scheduling Special Meeting in December to Make Decisions Concerning Changes SUGGESTED TIME: 10 Minutes 5. Temporary Repair of Mizell Road Retention Pond Weir: (Presenter: Mr. Joe Howell, Public Works Director) A. Award of Project B. Budget Resolution 17-25: to Amend the FY 18 Road/ Bridge Fund Budget to Appropriate and Money Project SUGGESTED TIME: 10 Minutes 6. Request for Approval of Drainage Improvement Projects: (Presenter: Mr. Joe Howell, Public Works Director) A. East End of 1st Street B. Section of Sandpiper Drive SUGGESTED TIME: 10 Minutes 7. Request by Vice Mayor George to Discuss Proposed Ordinance to Ban the Sale, Use and Distribution of Single-Use Plastic Bags by Retail Establishments in the City 8. Performance Review of Police Chief and City Manager: Discussion of Evaluation Forms and Linking Them to Strategic Plan Goals (Presenter: Mayor Rich O'Brien) SUGGESTED TIME: 10 Minutes 9. Overtime Pay for City Employees: Resolution 17-07, to Add Section XII.5.G to the Personnel Manual for Calculation of Overtime Pay for Employees Who Work at City­ Sponsored Events and for City-Required Meetings (Presenter: Ms. Melissa Bums, Chief Financial Officer) SUGGESTED TIME: 10 Minutes 10. County Pier Park: (Presenter: Mayor Rich O'Brien) A. Continuation of Discussion of Private / Public Partnership Possibilities B. Consideration of Appointing a Citizens Advisory Committee to Develop a Vision Plan SUGGESTED TIME: 10 Minutes 11. Youth Recreation Programs Options: (Presenter: Mr. Max Royle, City Manager) SUGGESTED TIME: 10 Minutes 12. Non-Ad Valorem Assessment for Solid Waste Disposal: Request to Keep Rate of $74 per Residential Unit for 2018 (Presenter: Ms. Melissa Bums, Chief Financial Officer) SUGGESTED TIME: 10 Minutes XIII. NEW BUSINESS 13. Dune at 12th Lane: Request by Dr. and Mrs. Grimes for Approval to Have Public Path Over it. 14. Policies Concerning Commission Meetings: Request by Commissioner Kostka for Clarification 15. Investment Policy: Changing It to Have City Follow State Law (Presenter: Ms. Melissa Bums, Chief Financial Officer) SUGGESTED TIME: 10 Minutes 16. Strategic Plan: Implementation of Goal Concerning Additional Revenue Sources: Continuation of Discussion of Non-Ad Valorem Assessment to Pay Solid Waste Collection Costs (Presenter: Mr. Joe Howell, Public Works Director) SUGGESTED TIME: 10 Minutes 17. January Commission Meeting: Scheduling Date for it Because of New Year's Day Holiday on the First Monday 18. Election of Mayor and Vice Mayor for 2018 XIV. COMMISSIONER/ STAFF COMMENTS XV. ADJOURNMENT ********* NOTICES TO THE PUBLIC 1. HOLIDAYS. In December and early January, the City will observe the following holidays: a. HALF A DAY on Friday, December 22, 2017. City offices will close at NOON. City solid waste collection will be normal for residents whose normal day of service is Friday; th b. CHRISTMAS DAY, Monday, December 25 , City offices closed. Residents scheduled for household waste pickup on Monday will have pickup on TUESDAY. c. NEW YEAR'S DAY, Monday, January 1, 2018. City offices closed. Residents scheduled for household waste pickup on Monday will have pickup on TUESDAY. 2. BEAUTIFICATION ADVISORY COMMITTEE/ TREE BOARD. It will hold a workshop meeting on Friday, December 1, 2017, at 2:00 p.m. and its regular meeting on Thursday, December 7, 2017, at 6:00 p.m. in the Commission meeting room at city hall. 3. COMPREHENSIVE PLANNING AND ZONING BOARD. It will hold its monthly meeting on Tuesday, December 19, 2017, at 7:00 p.m. in the Commission meeting room at city hall. Topics on the agenda may include: a. request for home occupation for a real estate office at 213 8th Street; b. Commission request for Board to review tree regulations. ******** NOTE: The agenda material containing background information for this meeting is available on a CD in pdfformat upon request at the City Manager's office for a $5 fee. Adobe Acrobat Reader will be needed to open the file. NOTICES: In accordance with Florida Statute 286.0105: "If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this scheduled meeting or hearing, the person will need a record of the proceedings, and for such purpose the person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.