SAN RAMON VALLEY FIRE PROTECTION DISTRICT Board of Directors Regular Board Meeting Members of the San Ramon Valley Fire Protection District Board of Directors who cannot attend this meeting in person will participate in the regular board meeting through teleconferencing pursuant to Government Code Section 54953 Wednesday, February 22, 2017 -7:00 p.m. Donald Parker - Board President - Chris Campbell, Board Vice President - H Jay Kerr, Director - Matthew J Stamey, Director - Shawn Stark, Director rvMJSSION STATEMENTrv In the spirit of our tradition, we strive for excellence, respectfally serving all with pride, honor and compassion. Standing Committees: Personnel/HR: Chair, Director Stamey and Director Stark; Finance: Chair, Director Kerr and Director Stamey; Facilities: Chair, Director Stamey and Director *Campbell (*Parker for Station 32 discussions); EMS: Director Stark and Director Campbell; CERT/PAC: Director Kerr Meeting location: S.R.V.F.P.D. Administrative Offices - Boardroom 1500 Bollinger Canyon Road, San Ramon, CA 94583 AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. DETERMINATION OF QUORUM AND CONFIRMATION OF AGENDA 4. PUBLIC COMMENT Any person may address the District Board on any subject pertaining to District business, which is not listed on the agenda. This comment is provided by the Ralph M. Brown Open Meeting Act (Government Code § 54950 et seq.) and may be limited to three (3) minutes for any person addressing the Board. Please complete a "Request to Speak" form and submit it to the District Clerk. 5. CONSENT CALENDAR Consent calendar items are considered routine and are acted upon by the Board with a single action. Members of the audience wishing to provide public input may request that the Board remove the item from the Consent Calendar. Comments may be limited to three (3) minutes. 5 .1 Approve the salaries, payroll taxes and retirement contributions for the month of January 2017 in the amount of $3,862,037,50. 5.2 Approve the demand register for the period of January 16, 2017 through February 14, 2017 in the amount of $2,159,585.61. Board Agenda February 22, 2017 Page 2 of3 5.3 Approve the Board minutes from the January 25, 2017 Regular Board meeting. 5.4 Authorize staff to make a progress payment in the amount of $133,700.85 to Pacific Mountain Contractors of CA, Inc. 5.5 Authorize staff to purchase exercise equipment, for Station 32, in an amount not to exceed $31 ,200. 5.6 Approve payment to WATTCO for the previously authorized $149,634.81 in the additional amount of $16,707.55. The cost of the added enhancements brings the total up-fitting cost to $166,342.31 , which is still below the current year CIP budget allocation of $175,000. 5.7 Personnel actions: None 6. SPECIAL ANNOUNCEMENTS/PRESENTATIONS/GENERAL BUSINESS 6.1 Mid-Year Budget Presentation, Financial Consultant Ken Campo and Controller Martin Koran. 7. OLD BUSINESS 7.1 Update on Fire Station No. 32. 8. NEW BUSINESS 9. CORRESPONDENCE FOR POSSIBLE BOARD ACTION AND/OR REVIEW 10. MONTHLY ACTIVITY REPORTS: 10.1 Operations Division-Deputy Chief, Lon Phares Operations Report of monthly activities 10.2 EMS-Battalion Chief John Duggan EMS Report of monthly activities. 10.3 Logistics -Deputy.Chief, Derek Krause Logistics Report of monthly activities. 10.4 Fire and Life Safety Division - Deputy Chief, Derek Krause Fire and Life Safety Report of monthly activities. 10.5 Communications Division - Director of Emergency Communications, Denise Pangelinan Communications Report of monthly activities. 10.6 Human Resources Division-Human Resources Director Natalie Korthamar Wong Human Resources Report of monthly activities. 10.7 Finance Division-Financial Consultant, Ken Campo and Controller, Martin Koran Finance Report of monthly activities. 10.8 Fire Chief-Fire Chief, Paige Meyer Verbal report on monthly meetings, seminars, committee meetings, and other District related activities. Board Agenda February 22, 2017 Page 3 of3 11. GOOD OF THE ORDER 11.1 The March 23rd Board Retreat will take place at San Ramon City Hall, located at 7000 Bollinger Canyon Road, San Ramon; beginning promptly at 10:00 a.m. 12. CLOSED SESSION 12.1 Possible exposure to litigation (2 matters) pursuant to Government Code Section 54956.9(d)(2). Facts and circumstances that might result in litigation need not be disclosed. 12.2 Labor Negotiations: Conference with Chief Paige Meyer and Labor Negotiator Ken Campo, with regard to Employee Organization Local 3546 (one matter) [Pursuant to Government Code Section 54957.6] 13. RETURN TO OPEN SESSION 14. REPORT UPON RETURN FROM CLOSED SESSION (if applicable) 15. ADJOURNMENT UNTIL THE NEXT REGULAR BOARD MEETING, SCHEDULED FOR MARCH 22, 2017, AT 7:00 P.M., IN THE BOARDROOM. Prepared by: Donna Maxwell, District Clerk Agenda posted on February 17, 2017 at the District 's Administration Building, Fire Stations 30, 31, 32, 33, 34, 35, 36, 37, 38 and 39 and the San Ramon Valley Fire Protection District's website at www.firedepartment.org. The San Ramon Valley Fire Protection District ("District"), in complying with the Americans with Disabilities Act ("ADA''), requests individuals who require special accommodations to access, a/lend and/or participate in District board meetings due to a disability, including but not limited to American Sign Language interpreters, assistive listening devices, transportation to and from the meeting site or other accommodations, may be requested by calling (925) 838-6661 no later than 72 hours in advance of the scheduled meeting lime. In compliance with Government Code Section 54957.5, non-exempt writings that are distributed to a majority or all of the Board in advance ofa meeting, may be viewed at 1500 Bollinger Canyon Road, San Ramon, California or at the scheduled meeting. In addition, ifyou would like a copy ofany record related to an item on the af!,enda, please contact the Dish·ict Clerk at (925) 838-6661. CONSENT CALENDAR San Ramon Valley Fire Protection District Salaries, Payroll Taxes & Retirement Contributions For the Month of: January 2017 Department # Reg Employees Gross Wages Payroll Taxes Retirement Total % of Total GL Acct Number (5110,5115,5120,5121) (5140) (5150,5151) Board of Directors 5 1,350.00 103.27 - 1,453.27 0.04% Fire Chief 2 30,305.35 433.18 20,332.06 51,070.59 1.32% Personnel 3 30,513.51 476.51 9,841.53 40,831.55 1.06% )> Finance 3 27,278.28 388.99 8,831.83 36,499.10 0.95% cc CD ::::, a. OJ Fire Prevention 10 113,254.12 1,849.90 54,808.60 169,912.62 4.40% it 3 z ~ Technology 2 22,696.07 400.09 7,086.49 30,182.65 0.78% ~ ~ Facilities 1 11,605.84 479.26 2,185.25 14,270.35 0.37% Fire Suppression 126 2,059,199.52 28,106.25 1,110,810.82 3,198,116.59 82.81% Communication Center 12 149,989.77 2,218.52 42,644.41 194,852.70 5.05% Fleet 1 9,703.08 234.80 2,684.27 12,622.15 0.33% Training 2 10,789.75 152.12 2,872.52 13,814.39 0.36% EMS 3 44,847.42 764.35 23,193.65 68,805.42 1.78% Rescue 9,680.00 - 7,379.03 17,059.03 0.44% HazMat 8,138.12 - 4,408.97 12,547.09 0.32% TOTALS 170 2,529,350.83 35,607.24 1,297,079.43 3,862,037.50 100.00% SAN RAMON VALLEY FIRE PROTECTION DISTRICT Check/Voucher Register From 1/16/2017 Through 2/14/2017 Check Number Check Date Payee Check Amount Transaction Description 216953 1/26/2017 ACC BUSINESS 1,185.00 Ethernet Access Cost 12/11/16- l/l0/17 217017 2/3/2017 ACME SECURITY SYSTEMS INC 247.98 Repair Magnetic Arm on Door-Admin Classroom 2/3/2017 ACME SECURITY SYSTEMS INC 550.04 Replaced Broken Handle-Boardroom Door 217094 2/9/2017 ACME SECURITY SYSTEMS INC 456.79 Replaced Bad Striker on Admin Front Doors 216954 1/26/2017 AIR EXCHANGE INC 250.00 Reinstalled Safety Disconnect/Repair Plymovent Exhaust Cord 217018 2/3/2017 AIR EXCHANGE INC 2,417.98 Replaced Steel Track on Plymovent Exhaust-Stn 38 216916 1/20/2017 AIRGAS NORTHERN CA AND NEV ADA 322.75 Oxygen Tank Cylinders (5)-10/05/16 1/20/2017 AIRGAS NORTHERN CA AND NEVADA 389.00 Oxygen Tank Cylinders (6) 1/9/17 1/20/2017 AIRGAS NORTHERN CA AND NEVADA 311.60 Oxygen Tank Cylinders (8) 1/9/17 1/20/2017 AIRGAS NORTHERN CA AND NEVADA 311.60 Oxygen Tank Cylinders (8)-12/27/16 216955 1/26/2017 AIRGAS NORTHERN CA AND NEV ADA 113.90 Oxygen Tank Cylinders (2)-1/16/17 217095 2/9/2017 AIRGAS NORTHERN CA AND NEVADA 280.55 Oxygen Tank Cylinder Rental-January 2017 2/9/2017 AIRGAS NORTHERN CA AND NEVADA 443.40 Oxygen Tank Cylinders (12)-2/1/17 ~ ca 2/9/2017 AIRGAS NORTHERN CA AND NEVADA 608.15 Oxygen Tank Cylinders (17) 1/23/17 CD ::, Q. 217025 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 303 Ol 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 305 ~ 3 2/3/2017 ALAMEDA COUNTY FIRE DEPT 202.50 90-Day Safety Inspection/Repair-Unit 306 z 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 307 9 CJ1 2/3/2017 ALAMEDA COUNTY FIRE DEPT 202.50 90-Day Safety Inspection/Repair-Unit 322 N 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 324 2/3/2017 ALAMEDA COUNTY FIRE DEPT 202.50 90-Day Safety Inspection/Repair-Unit 326 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 327 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 334 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 335 2/3/2017 ALAMEDA COUNTY FIRE DEPT 270.00 90-Day Safety Inspection/Repair-Unit 337 2/3/2017 ALAMEDA COUNTY FIRE DEPT 202.50 90-Day Safety Inspection/Repair-Unit 339 2/3/2017 ALAMEDA COUNTY FIRE DEPT 208.99 90-Day Safety Inspection/Repair-Unit 340 2/3/2017 ALAMEDA COUNTY FIRE DEPT