DR. PANJABRAO DESHMUKH VIDARBHA ADMINISTRATIVE AND DEVELOPMENT TRAINING PRABODHINI, AMRAVATI-444602 Phone No. -0721-2668176 Issue Date : 11/01/2021 Last Date : 18/01/2021 by 17.00 hrs Bid Opening Date: 19/01/2021 at.12.00 SUBJECT: TENDER FOR ENGAGEMENT OF CHARTERED ACCOUNTANT FOR ENSURING VARIOUS STATUTORY COMPLIANCES AS APPLICABLE AND PREPARATION OF FINANCIAL ACCOUNTS. Sealed quotations are invited for engagement of reputed Chartered Accountant Firm for ensuring various statutory compliances as applicable, preparation of financial accounts for the year 2020-21 as mentioned in the attached list (Annexure D – Scope of work and other terms and conditions). The interested agencies are required to submit the technical and financial bid separately. The bids in Sealed Cover-I containing “Technical Bid” as per Annexure- A & B and Proforma to Annexure-B and Sealed Cover -II containing “Financial Bid” in the prescribed format as per Annexure-E should be placed in a third sealed cover superscripted “Tender for engagement of Chartered Accountant Firm for various works” may be submitted to the Director, Dr. Panjabrao Deshmukh Vidarbha Administrative And Development Training Prabodhini, Amravati, here after referred to as ‘Probhodhini’ on or before due date. Quotations received after the scheduled date and time shall be summarily rejected. Prabodhini reserves the right to reject any or all the quotations without assigning any reason there of. Incomplete and conditional tenders/quotations shall be rejected. Director, Dr. Panjabrao Deshmukh Vidarbha Administrative and Development Training Prabodhini, Amravati Annexure:-A UNDERTAKING To, The Director, Dr. Panjabrao Deshmukh Vidarbha Administrative and Development Training Prabodhini, Amravati Madam, i. I/We the undersigned, certify that I/we have gone through the terms and conditions mentioned in the tender documents and undertake to comply with them. ii. It is also to certify that information given in these tender documents are true and nothing has been concealed which is relevant for the purpose of applying for this tender. iii. It is further certified that the firm has not been black listed by any agency in India or abroad. Date: Signature of the Authorized person (With seal) Place: Name of the CA Firm: With Address: Annexure –B ELIGIBILITY CRITERIA a. Experience of CA Firm – The firm should have a minimum professional experience of 10 (Ten) years. b. No. of Partners of the CA Firm – The firm should have minimum 02 (Two) nos. of Partners. Bio Data of each partner needs to be submitted. c. Annual Turnover of the Firm – The firm should have average annual turnover of Rs.25 lakhs of last three years. Copies of Balance Sheet and P&L A/c for the last 3 years duly certified by CA to be submitted. d. No. of Statutory Audit / Internal Audit – The firm should have an experience of carrying out minimum 03 (Three) nos. of Statutory Audit/ Internal Audit of PSUs/ Government Autonomous Bodies/Limited Company/Public Ltd. Co./ Government companies, etc having a minimum turnover of 50 lakhs (At least 3 companies) in any of the last 3 Financial Years. e. No of qualified CA’s with the Firm - The firm should have at least 3 employees as Chartered Accountants/Accountants on the date of Tender submission. f. The Firm should have Head Office / Branch Office in Maharashtra. g. The firm should be empanelled with the CAG of India for conducting statutory audit of Government organizations. h. The firm should be registered with the ICAI under provisions of relevant act to provide the professional services and its validity date and enclose copy of registration certificate with ICAI of the firm. i. Copy of Registration certificate/allotment letter of service tax number/GST to be submitted. j. All requisite documents pertaining to the credentials claimed by the CA firm. Proforma to Annexure B Eligibility Criteria SI. Criterion Firm’s Strength & No Capacity . Name of The Firm Address of the Firm 1. The firm should have Head office/ Branch Office Address of Branch at Maharashtra Maharashtra (Submit supporting document regarding address) Name and address of the authorized official Telephone No Mobile: E−mail: The firm must have Income PAN of the Firm Tax, PAN and GST No GST Registration No. The firm should be 2. empanelled with Comptroller Empanelled with Yes/No.: & Auditor General of India C&AG (C&AG) (Provide registration Certificate) Year of 3. The firm have at least Registration / Experience 10 years Starting of (Provide necessary evidence) operation Nos. of years in operation after registration (in years) 4. Annual Turnover of the firm Annual Turnover of the CA for the last 3 (three) years Firm in last 3 (three) years Rs.(in words) 2017-18 …………………………………………………………………………………………. 2018-19 …………………………………………………………………………………………. 2019-20 …………………………………………………………………………………………. 5 No. of Statutory Audit / Internal Audit – The firm should have an Nos. of Govt. Organizations /PSUs where similar Service was experience of carrying out provided in the last 5 (Five) years minimum 03 (Three) nos. of Statutory Audit/ Internal Audit of Nos. (in PSUs/ Government Autonomous words)……………………………………………………………………………………….……………………… Bodies/Limited Company/Public Nos. (in figure) Ltd. Co./ Government companies, ………………………………………………………………………………………………………………… etc having a minimum turnover of 50 lakhs (At least 3 companies) in (Attach supporting Documents of the above ) any of the last 3 Financial Years. No. of Partners of the CA Firm – Nos. of Partners 6. The firm should have minimum Nos. (in 02 (Two) nos. of Partners. Bio words)……………………………………………………………………………………….……………………… Data of each partner needs to be submitted. Nos. (in figure)……………………………………………………………………………………………………………… No of qualified CA’s with the Firm No. of Employees 7. - The firm should have at least 3 employees as Chartered Accountants/Accountants on the date of Tender submission. The firm should be registered Yes/No 8. with the ICAI under provisions of (Attach Certificate) relevant act to provide the professional services and its validity date and enclose copy of registration certificate with ICAI of the firm. 9. Copy of Registration certificate Yes/No /allotment letter of service tax number/GST to be submitted. Certified that the above particulars are correct. In the event of any information found to be in correct, the institute is at liberty to reject the proposal of the CA Firm. SEAL: Signature : Date: Name & Designation: Annexure –D Scope of work and terms and conditions 1. Compilation and Finalizing of the Annual Accounts for the year 2020-21 of the Institute. Double entry Bookkeeping of the Accounts for the said year using Tally software. Ensuring various statutory compliances as applicable, preparation of financial accounts as per the AG requirements/format for submission to the AG audit team. 2. Checking of accounting of State Government Grants, Plans & Non- Plan Expenses etc. and certification of Utilization Certificate. 3. Review of books of accounts of the Institute and to suggest corrective actions after discussions & deliberations. 4. To look into the income tax defaults of the current year and previous year and their necessary rectification. 5. To check the investment of the Institute. 6. Computation of the income tax of the Prabodhini employees, contractors, staff etc. and checking and resolving of discrepancy if any, and issue of TDS Certificate. It also includes filing of income tax return and generating form 16A or form 16, as the case may be. 7. Making entries of both income & expenditure of the institute in the TALLY accounting software for all the years mentioned in point 1 8. Verification for books of accounts and ancillary records of Prabodhini and submission of report. 9. Compliances of all statutory obligations such as Income Tax, GST, P. Tax, NPS etc. 10. Verification of bank reconciliation statements. 11. Identify the sources of generation of internal resources and to suggest measures for augmentation there of. 12. Review management of fixed assets, fixed assets register, physical verification of the fixed assets and its valuation. 13. Suggestion for improvement of the existing system of accounting/internal control. 14. The said assignment cannot be outsourced or conducted jointly. 15. The payment would be subject to applicable taxes, if any example TDS etc.. 16. The other account noted work delegated by the Director, Prabodhini. 17. The CA firm has to depute suitable competent accounting personnel on working days between Monday to Friday during office timings for carrying out the work as mentioned. All the stationary/equipment used for conduct of various work needs to be provided by CA firm only. 18. The Accounts for the year 2020-21 should be finalized & other related work should be completed (as mentioned above) by 6th April, 2021. 19. The firm quoting lowest Total frees (Annexure-E) will be awarded the accounting related work (as mentioned above.) I/We have read and understood the scope of work and also accepted all terms & conditions as mentioned in this tender document. Full Address of the Firm with Tel. No. Signature of Tender Date: Seal: Annexure-E DR. PANJABRAO DESHMUKH VIDARBHA ADMINISTRATIVE AND DEVELOPMENT TRAINING PRABODHINI, AMRAVATI-444602 Format of Financial Bid Sl. No. Description Year Professional GST, Any Total Fees for the other year taxes 1 TENDER FOR ENGAGEMENT OF CHARTERED ACCOUNTANT FOR 2020-21 ENSURING VARIOUS STATUTORY COMPLIANCES AS APPLICABLE, PREPARATION OF FINANCIAL ACCOUNTS. Total fees to be paid * The financial Bid should mention GST/ service tax, education cess and secondary and higher education cess or any other applicable taxes separately. The rates quoted by the firm is final and no amount over and above the rates quoted will be paid by the Institute. Date: Signature : Place: Name : Address : Seal of firm: Annexure –F PAYMENT TERMS The payment shall be made against the services provided by firm as per the nature of work subject to the following terms and conditions: a. The payment during the entire contract period shall be made in accordance with the Financial bid submitted by the selected bidder and accepted by Prabodhini.