Agenda PARTNERSHIP BOARD MEETING TH 10:00AM FRIDAY 19 JUNE 2015 DIAMOND JUBILEE ROOM, CITY CHAMBERS, HIGH STREET, EDINBURGH, EH1 1YJ Tea and coffee will be served from 9:30am and a buffet lunch will be served following the meeting. 1. Order Of Business 2. Apologies 3. Declarations of Interest AGENDA A – POINTS FOR DECISION A1. Minutes of the Partnership Board meeting – Friday 20th March 2015 A2. Matters Arising A3. Minutes of the Performance & Audit Committee – Friday 5th June 2015 A4. Matters Arising A5. Projects Report A6. Unaudited Financial Statement of Accounts 2014-15 A7. RTS Delivery Plan A8. Decriminalised Parking Enforcement – CEC Services A9. Access to Healthcare A10. SEStran Strategic Cross Boundary Cycle Development AGENDA B – POINTS FOR NOTING B1. Annual Treasury Management Report B2. Annual Internal Audit Report B3. East Coast Mainline Authorities (ECMA) B4. SEStran Stations 1 B5. Minutes of SESplan Cross Boundary Impacts Group B6. High Speed Rail Update B7. Consultation Responses by SEStran B7.1 Network Rail Inclusive Design Strategy B7.2 Tactran RTS B7.3 Fife Sustainable Development B7.4 Infrastructure and Capital Investment Committee - Freight Transport B7.5 Midlothian Local Development Plan B8. Consultation Responses by Joint RTP Chairs B8.1 Roads Collaboration B8.2 Low Emission Strategy B9. Minutes of Sub-Groups B9.1 Access to Healthcare – 8th April 2015 B9.2 Rail Forum – 10th April 2015 B9.3 Sustainable Transport Forum – 30th April 2015 B9.4 Airport Forum - 29th May 2015 B9.5 South P+R Steering Group – 19th May 2015 B9.6 Chief Officer Liaison Group Meeting – 2nd June 2015 th B10. Minutes of the Joint RTP Chairs – 4 March 2015 4. AOCB 5. Date of Next Meeting Wednesday 23rd September 2015 at 10:00am, Calton Suite, The Glasshouse Hotel, 2 Greenside Place, Edinburgh, EH1 3AA. 2 Item A1 PARTNERSHIP BOARD MEETING HELD IN DEAN OF GUILD ROOM, CITY CHAMBERS, HIGH STREET, EDINBURGH, EH1 1YJ. ON FRIDAY, 20 MARCH 2015 10.00 A.M. – 11.45 A.M. PRESENT: Name Organisational Title Councillor Russell Imrie Midlothian Council (Chair) Charlie Anderson Non-Councillor Member Cllr Donald Balsillie Clackmannanshire Council Graham Bell Non-Councillor Member Cllr Stephen Bird Falkirk Council Councillor Tony Boyle West Lothian Council Councillor Pat Callaghan Fife Council (Vice Chair) Councillor Ian Chisholm Fife Council Councillor Tom Coleman Falkirk Council Councillor Gordon Edgar Scottish Borders Council (Vice-Chair) Phil Flanders Non-Councillor Member Councillor Jim Fullarton Scottish Borders Council Councillor Irene Hamilton Clackmannanshire Council Councillor Lesley Hinds City of Edinburgh Council (Vice-Chair) John Jack Non-Councillor Member John Martin Non-Councillor Member Councillor Adam McVey City of Edinburgh Council Councillor Joanna Mowat City of Edinburgh Council Neil Renilson Non-Councillor Member Councillor Derek Rosie Midlothian Council (Sub Cllr J Bryant) Sandy Scotland Non-Councillor Member Barry Turner Non-Councillor Member Cllr Michael Veitch East Lothian Council IN Name Organisation Title ATTENDANCE: Craig Beattie City of Edinburgh Council Angela Chambers SEStran Julie Cole Falkirk Council Neil Dougal Midlothian Council Andrew Ferguson SEStran Secretary & Legal Adviser Jane Findlay Fife Council Peter Forsyth East Lothian Council Lisa Freeman SEStran Jim Grieve SEStran Trond Haugen SEStran Adviser Andrew Hutt SEStran Graeme Johnstone Scottish Borders Council Alex Macaulay SEStran Partnership Director Sarah Ryan SEStran Iain Shaw City of Edinburgh Council (Treasurer) Alastair Short SEStran 3 PRESENT: Name Organisational Title APOLOGIES FOR ABSENCE: Councillor Jim Bryant Midlothian Council Carol Foster Audit Scotland Councillor Nick Gardner City of Edinburgh Council Ewan Kennedy City of Edinburgh Council Councillor Alex Lunn City of Edinburgh Council Graeme Malcolm West Lothian Council Councillor Cathy Muldoon West Lothian Council Councillor Joe Rosiejak Fife Council Tom Steele Non-councillor Member Mac West Clackmannanshire Council ORDER OF BUSINESS The Chair confirmed that the Order of Business was as per the agenda. DECLARATIONS OF INTERESTS None A1 MINUTES The minutes of the Partnership Board meeting of Friday 5th December, 2014 were agreed as a correct record of proceedings. A2 MATTERS ARISING There were no matters arising. A3 MINUTES OF THE PERFORMANCE AND AUDIT COMMITTEE The minutes of the Performance and Audit Committee of Friday 6th March 2015 were noted. A4 MATTERS ARISING There were no matters arising. A5 PROJECTS REPORT The Board considered a report by Jim Grieve, Programme Manager regarding the current year’s Projects Budget, which showed expenditure to 11 February 2015 of £981,345. Decision The Board noted the contents of the report. A6.0/ 4 A6.0 FINANCE REPORTS A6.1 FINANCE OFFICER’S REPORT The Board considered a report by Hugh Dunn, Treasurer presenting the third update on financial performance of the core revenue budget of the Partnership for 2014/15. This report presented an analysis of financial performance to the end of January 2015. Decision The Board noted:- (a) It was projected that the overspend on core expenditure in 2015/15 will be contained within the approval total revenue budget of the Partnership; (b) All income and expenditure will continue to be monitored closely with updates reported to each Partnership meeting; (c) the month end balance of indebtedness between the Partnership and City of Edinburgh Council and the reason for these balances identified at paragraph 2.7. A6.2 REVENUE BUDGET 2015/16 The Board considered a report by Hugh Dunn, Treasurer presenting the revenue budget to the Partnership for approval. Decision The Board: (a) noted the report; (b) approved the revenue budget for 2015/16 together with the share of net expenses to be paid by each constituent council; as follows:- Clackmannanshire £ 6,664 East Lothian £13,173 Edinburgh £63,357 Falkirk £20,422 Fife £47,685 Midlothian £11,008 Scottish Borders £14,799 West Lothian £22,892 £200,000 (c)/ 5 (c) noted that the proposed budget is subject to a number of risks and that all income and expenditure of the Partnership will continue to be monitored closely with updates reported to each Partnership meeting. A6.3 ANNUAL TREASURY STRATEGY REPORT The Board considered a report by Hugh Dunn, Treasurer reviewing the investment activity undertaken on behalf of the Partnership during the first half of the 2014/15 Financial Year. Decision The Board agreed to continue the current arrangement outlined in Appendix 1. A7 BUSINESS PLAN 2015/16 The Board considered a report by Alex Macaulay, Partnership Director, presenting for Board approval the draft Business Plan for the South East of Scotland Transport Partnership Decision The Board approved the Business Plan following to the approval of the related budget papers also presented to the Board. A8. RTS REVIEW The Board considered a report by Alastair Short, Strategy Manager on the Regional Transport Strategy Review. Decision The Board:- (a) noted the report; and (b). approved the Reviewed Draft Regional Transport Strategy for submission to Ministers for approval and the associated reviewed Equalities Outcome Report. A9. SESTRAN STATIONS The Board considered a report by Trond Haugen, Adviser to SEStran updating on the progress of the various bids from SEStran and the SEStran Authorities for funding from the £30 million Scottish Station Fund (SSF), including a new SEStran/Falkirk Council bid for funding towards an additional car park at Falkirk High Station. Decision The Board:- 6 (a)/ (a) Noted the report; and (b) agreed that SEStran will act as Client on behalf of East Lothian and Borders Councils in respect of taking the design work forward for East Linton and Reston Stations, and delegating to the Partnership Director in consultation with the Solicitor to enter into the relevant agreements with the two Councils and Network Rail. A10. EAST COAST MAIN LINE AUTHORITIES The Board considered a report by Trond Haugen, Advisor to SEStran updating the Board on the continuing membership of SEStran and relevant SEStran authorities and relevant contribution for next year. Decision The Board agreed to:- (a) note the report; (b) the continued membership of SEStran and relevant SEStran authorities that contribute towards the membership (based on Section 2 of this report, and (c) agree a combined contribution next year from SEStran and the relevant SEStran authorities of up to £5,390.00. A11. AIR AND RAIL FORUMS The Board considered a report by Trond Haugen, Advisor to SEStran, on the appointment of new Chairs for the Air Forum and the Rail Forum. The Board agreed to:- (a) Note the report:- (b) agreed to appoint Barry Turner as Chair of the Air Forum; (c) thank John Martin for all his hard work as retiring Chair of the Rail Forum; and (d) appoint Graham Bell as new Chair of the Rail Forum. A12. SCOTTISH LOW EMISSIONS STRATEGY The Board considered a report by John Saunders, Strategy Adviser on the Consultation Paper on a Low Emission Strategy for Scotland. The Board agreed to:- (a) Note the report; and (b)/ 7 (b) Approve the Appendix to the report as SEStran’s response to the Scottish Government’s LES consultation. A13. ORR RAIL STATION USAGE STATISTICS The Board considered a report by Trond Haugen, Adviser to SEStran, on the increase in rail use between 2011/12 and 2012/13. The Board agreed to:- (a) Note the content of the report; and (b) instruct the Director to instigate discussions with the rail industry about the need for increased investment in the existing network and services in the SEStran area. B1 AUDIT SCOTLAND – ANNUAL AUDIT PLAN Decision The Board noted the contents of the Annual Audit Plan 2014/15 on their efforts. B2. RAIL FRANCHISES The Board considered a report by Trond Haugen, Advisor to SEStran, regarding the award of the rail franchises. Decision The Board noted the report. B3. ACTIVE TRAVEL FUNDING UPDATE The Board considered a report by Sarah Ryan, Active Travel Officer, regarding the next round of Sustrans Community Links funding.