Compiled, Designed and Distributed by: Department: Foreign Affairs, Internal Communications Pictures supplied by: Department: Foreign Affairs, Internal Communications and South African Tourism Authority Printed by: Government Printing Works, Contracted Company – BSB Printers For more information visit our website @ www.dfa.gov.za 1 Annual Report 2004/05 Department of Foreign Affairs, South Africa Part 1: General Information 11-27 Submission of the Annual Report to the Executive Authority 12 1.1 Introduction by the Director-General 14 1.2 Report of the Minister of Foreign Affairs 19 1.3 The Mission Statement 24 1.4 Legislative Mandate 24 Part 2: Human Resource Management 28-51 1. Service Delivery 31 1.1 Main services provided and standards 1.2 Consultation arrangements with customers 1.3 Service delivery access strategy 1.4 Service information tool 1.5 Complaints mechanism 2. Expenditure 32 2.1 Personnel costs by programme, 2004/05 2.2 Personnel costs by salary bands, 2004/05 2.3 Salaries, Overtime, Home Owners Allowance, Medical Assistance by programme, 2004/05 2.4 Salaries, Overtime, Home Owners Allowance and Medical Assistance by CONTENT salary bands 2004/05 3. Employment and Vacancies 33 3.1 Employment and vacancies by programme, 31 March 2005 3.2 Employment and vacancies by salary bands, 31 March 2005 3.3 Employment and vacancies by critical occupation, 31 March 2005 4. Job Evaluation 34 4.1 Job evaluation, 1 April 2003 to 31 March 2005 4.2 Profile of employees whose salary positions were upgraded due to their posts being upgraded, 1 April 2004 to 31 March 2005 4.3 Employees whose salary level exceed the grade determined by job evaluation, 1 April 2004 to 31 March 2005 (in terms of PSR 1.V.C.3) 4.4 Profile of employees whose salary level exceed the grade determined by job evaluation, 1 April 2004 to 31 March 2005 (in terms of PSR 1.V.C.3) Annual Report 2004/05 Department of Foreign Affairs, South Africa 5. Employment changes 36 5.1 Annual turnover rates by salary band for the period 1 April 2004 to 31 March 2005 5.2 Annual turnover rates by critical occupation for the period 1 April 2004 to 31 March 2005 5.3 Reasons why staff are leaving the Department 5.4 Promotions by critical occupation 5.5 Promotions by salary band 6. Employment Equity 38 6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2005 6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2005 6.3 Recruitment for the period 1 April 2004 to 31 March 2005 6.4 Promotions for the period 1 April 2004 to 31 March 2005 6.5 Terminations for the period 1 April 2004 to 31 March 2005 CONTENT 6.6 Disciplinary action for the period 1 April 2004 to 31 March 2005 6.7 Skills development for the period 1 April 2004 to 31 March 2005 7. Performance Rewards 41 7.1 Performance rewards by race, gender, and disability, 1 April 2004 to 31 March 2005 7.2 Performance rewards by salary bands for personnel below Senior Management Service, 1 April 2004 to 31 March 2005 7.3 Performance rewards by critical occupations, 1 April 2004 to 31 March 2005 7.4 Performance related rewards (cash bonus) by salary band for Senior Management Service 8. Foreign Workers 43 8.1 Foreign workers, 1 April 2004 to 31 March 2005, by salary band 8.2 Foreign workers, 31 March 2005 – bonuses paid to locally recruited personnel (LRP) employed in missions abroad 9. Leave Utilisation for the period 1 January 2004 to 31 December 2004 43 9.1 Sick leave, 1 January 2004 to 31 December 2004 9.2 Disability leave (temporary and permanent), 1 January 2004 to 31 December 2004 Annual Report 2004/05 Department of Foreign Affairs, South Africa 9.3 Annual leave, 1 January 2004 to 31 December 2004 9.4 Capped leave, 1 January 2004 to 31 December 2004 9.5 Leave payouts for the period 1 April 2004 to 31 March 2005 10. HIV/AIDS and Health Promotion programmes 45 10.1 Steps taken to reduce the risk of occupational exposure 10.2 Details of health promotion and HIV/AIDS programmes 11. Labour Relations 47 11.1 Collective agreements, 1 April 2004 to 31 March 2005 11.2 Misconduct and disciplinary hearings finalised, 1 April 2004 to 31 March 2005 11.3 Types of misconduct addressed at disciplinary hearings 11.4 Grievances lodged for the period 1 April 2004 to 31 March 2005 11.5 Disputes lodged with Councils for period 1 April 2004 to 31 March 2005 11.6 Strike actions for the period 1 April 2004 to 31 March 2005 11.7 Precautionary suspensions for the period 1 April 2004 to 31 March 2005 CONTENT 12. Skills Development 48 12.1 Training needs identified, 1 April 2004 to 31 March 2005 12.2 Training provided, 1 April 2004 to 31 March 2005 13. Injury on duty 50 13.1 Injury on duty, 1 April 2004 to 31 March 2005 14. Utilisation of Consultants 50 14.1 Report on consultant appointments using appropriated funds 14.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) 14.3 Report on consultant appointments using donor funds 14.4 Analysis of consultant appointments using donor funds, in terms of Historically Disadvantaged Individuals (HDIs) Part 3: Programme Performance 52 Programme 1: Administration 61-71 Corporate Services 61 Annual Report 2004/05 Department of Foreign Affairs, South Africa Programme 2: Foreign Relations 73-176 CONSOLIDATION OF THE AFRICAN AGENDA 73 GLOBAL GOVERNANCE: POLITICAL ISSUES 90 GLOBAL GOVERNANCE: SOCIO-ECONOMIC ISSUES 92 GLOBAL GOVERNANCE: SECURITY ISSUES 113 SOUTH-SOUTH CO-OPERATION 121 SOUTH-NORTH DIALOGUE 133 POLITICAL AND ECONOMIC RELATIONS 137 Programme 3: Public Diplomacy and Protocol 178-190 State Protocol 178 Public Diplomacy 185 Programme 4: International Transfers 191 Part 4: Report of the Audit Committee 193 Part 5: The Annual Financial Statements (Separate table of contents and colour) ABBREVIATIONS OF GOVERNMENT DEPARTMENTS DA Department of Agriculture DACST Department of Arts and Culture DEAT Department of Environmental Affairs and Tourism DOC Department of Communications DCS Department of Correctional Services DOE Department of Education DFA Department of Foreign Affairs DOH Department of Health DHA Department of Home Affairs DJCD Department of Justice and Constitutional Development DOL Department of Labour DLA Department of Land Affairs DME Department of Minerals and Energy DPE Department of Public Enterprises Annual Report 2004/05 Department of Foreign Affairs, South Africa DPSA Department of Public Service and Administration DPW Department of Public Works DPLG Department of Provincial and Local Government DST Department of Science and Technology DSD Department of Social Development DSR Department of Sports and Recreation DTI Department of Trade and Industry DOT Department of Transport DWAF Department of Water Affairs and Forestry GCIS Government Communication and Information System NIA National Intelligence Agency NT National Treasury ORC Office on the Rights of the Child OSDP Office on the Status of Disabled Persons OSW Office on the Status of Women SAAF South African Air Force SANDF South African National Defence Force SAPS South African Police Service SARB South African Reserve Bank SASS South African Secret Service SARS South African Revenue Service ACRONYMS AARSOC Asia-Africa Sub-regional Organisations Conference ACHPR African Commission on Human and Peoples’ Rights ACP African, Caribbean and Pacific States (see CPA) AICC African Institute of Corporate Citizenship ASEAN Association of South East Asian Nations ATCM The Antarctic Treaty Consultative Meeting ATS Antarctic Treaty System AU African Union (formerly OAU) BEE Black Economic Empowerment BLSN Botswana, Lesotho, Swaziland, Namibia) BNC Binational Commission CARICOM Caribbean Community CCAMLR The Commission for the Conservation of Antarctic Marine Living Resources Annual Report 2004/05 Department of Foreign Affairs, South Africa CCW Convention on Certain Conventional Weapons CD Conference on Disarmament CDM Clean Development Mechanism CERD United Nations Committee on the Elimination of Racial Discrimination CHOGM Commonwealth Heads of State and Government Meeting CIC Credit Insurance Committee COP Conference Of the Parties CPA Cotonou Partnership Agreement (EU and ACP) CSD Commission on Sustainable Development CSTP Committee for Scientific and Technological Policy CSW United Nations Commission on the Status of Women CTBT Comprehensive Nuclear-Test-Ban Treaty CWC Chemical Weapons Convention DDPA Durban Declaration and Programme of Action DFA Department of Foreign Affairs DHA (tourism, economic, multilateral) DNA Designated National Authority DPRK Democratic People’s Republic of Korea DRC Democratic Republic of the Congo DTI Department of Trade and Industry ECIC Export Credit Insurance Corporation of South Africa ECOSOC Economic and Social Council (UN) EEZ Exclusive Economic Zone EIF Entry Into Force ERW Explosive Remnants of War EU European Union FDI Foreign Direct Investment FSI Foreign Service Institute G8 Group of eight (USA, UK, Germany, Italy, France, Russia, Japan, Canada) G20 Group of Twenty G77 Group of 77 (and China) GA General Assembly (United Nations) GCC Gulf Co-operation Council GCIM The Global Commission on International Migration GEF Global Environmental Facility GEO Group on Earth Observation GFII Global Forum on International Investment HCOC The Hague Code of Conduct against Ballistic Missiles Annual Report 2004/05 Department of Foreign Affairs, South Africa HRD Human Resource Development HSGIC Heads of State and