CITY OF MEADOW LAKE REGULAR COUNCIL MEETING APRIL 13, 2015 7:00 PM A G E N D A Page CALL TO ORDER APPROVE THE AGENDA AS A GUIDELINE FOR THE MEETING APPROVE THE MINUTES OF THE REGULAR COUNCIL MEETING OF MARCH 23, 2015 BUSINESS ARISING FROM THE MINUTES: 1. None REPORTS/MINUTES 3 1. City Manager City Manager's Report.pdf 4 - 5 2. Meadow Lake & District Museum & Historical Society Minutes Museum Minutes.pdf PROCLAMATIONS: 6 - 9 1. "National Public Works Week" - May 17-23, 2015 CPWA Proclamation.pdf CORRESPONDENCE: 10 1. Saskatchewan Crime Stoppers Crime Stoppers.pdf 11 - 13 2. Northwest Regional Intersectoral Committee NW RIC.pdf 14 - 15 3. Minister of Government Relations Minister of Gov Relations.pdf 16 4. Rob Clarke, Member of Parliament Rob Clarke MP.pdf 17 - 24 5. North of Divide Planning District Commission NODCA.pdf COUNCIL ENQUIRIES: OLD BUSINESS: 1. None NEW BUSINESS: 25 - 28 1. Curling Club Agreement Curling Club Agreement.pdf 29 2. Appointment of City Clerk Replacement Appointment of City Clerk.pdf 30 3. Community Event Permit Request - Meadow Lake Stampede Page 1 of 30 Association ML Stampede Assoc.pdf ADJOURN: Page 2 of 30 City Manager's Report March 23 —April 13, 2015 City Manager The ‘Term’City Manager position to cover my maternity leave has been posted with SaskJobs.ca, SUMA and the Urban Municipal Administrators’ Association. The posting closes on April 30, 2015. After reviewing the applications received I have commenced negotiations for the Civil Engineering Technologist position to be awarded on a contract basis to a local resident. When the contract is finalized more information will be available. The posting for the Clerk I position to replace Jessica closed on April 2. We have shortlisted candidates and will be conducting interviews in the next week. The new candidate would start in early May and would have 3 weeks of training from Jessica before she begins her City Clerk training. As ofthe writing of this report I am still awaiting the Stampede Grandstand report from the structural engineer. 1hope to have it in the next week or so. City Manager Diana Burton April 8, 2015 Page 3 of 30 w Lake & District Museum & Historical Society err i utes of the Regular Meeting March 3, 2015 This meeting was rescheduled from Feb. 27, 2015 because of weather. Present: Germaine Danilkewich, John Skopyk, Beatrice Skopyk, Howard Brown, George Freeman, Cecil Midgett, Millie Henderson and President Jack Moffet, and by phone Deputy Mayor and Museum liaison Elaine Yaychuk. Regrets were received from Grace Bowerman and Richard and Gwen Zweifel. The agenda was accepted as presented on a motion by Jack and seconded by Howard. CD The MINUTES were read and with the following correction; The contents of the Museum do belong to the City if and when we no longer wish to operate the Museum. Were adopted as read on a motion made by Millie and seconded by Howard. CD TREASURER’Sreport shows a balance of 12,161.00 at the beginning of the month and an income of $400.00 and an expense of $1154.00 leaving us with $11,407.00 in cash and deposit. With Shares and Equity our total assets are $11,494.00. A complete report is attached to these minutes. Cecil moved her report seconded by Beatrice. CD Old Business, Business from the minutes, Reports of Committees Jack suggested we ask the City to liftthe sign on the west side of the building or cut down the trees as they are covering the sign again. Elaine said she would speak on our behalf. Calendars — 2015 less than 40 left. Beatrice took information to the Bride to see if she could get an estimate on the cost of printing a 2016 calendar. Results will be reported on at next meeting. We wish the sign from Kelly's Graphics is to have one of these logos in each corner; The Museum logo, a tractor, a spinning wheel and a cart. Page 4 of 30 Regarding the lighting for the Back Forty —Jack has had no luck contacting anyone at SaskPower regarding installing power poles. Elaine suggested perhaps we need to phone or email P.A. to get an estimate and that perhaps wiring and a plug in would not be covered by Sask Power and would be an extra expense. (We understand that the wires would be underground and the poles would be in the compound itself.) Cecil reported that at this time she has not been able to find anyone to print the aerial pictures from the negatives of the 1950's Stampede grounds and arena we received from P.A. Millie presented the Friend of the Museum Certificates which are to be signed by the President and the Secretary. The bills for the picture frames were handed in. New Business: Beatrice suggested that we consider having a Christmas in January type get—together next year. It was suggested that we consider this at a later date perhaps in conjunction with the appreciation supper. Howard moved the regular meeting by adjourned. Page 5 of 30 CityHall From: SPWA Chapter Administrator <[email protected]> Sent: April—O2—156:02 PM To: cityhal|@meadowlake.ca Subject: 2015 National Public Works Week: May 17-23, 2015 — "Community Begins Here" Attachments: National PublicWorks Week — Meadow Lake (201S).pocx.. l Dear Mayor Gary Vidal Good afternoon. Please see the attached letter appealing for your support of the 55th National Public Works Week (NPWW). APWA/CPWA (and more locally, our Chapter the Saskatchewan Public Works Association) is working to raise the profile of public works and considers National Public Works Week as an important opportunity. During NPWW week, municipalities across Canada will participate in public works awareness events and thereby put the men, women, and accomplishments of public works in the spotlight. Our Chapter is hosting a CEU Workshop for water professionals followed by a Young Professionals & Industry Networking Night during NPWW. As has been the case for the province for the last four years, the SK Chapter has been leading membership growth in North America. l thank you for your consideration of proclaiming this event. Ifyou have any questions, or require assistance, please contact me. as.-aummrtlBlJC|H1nK5AS5CKM1ICI!l eemise5?5kdfCIl/ ilI: Trina Miller SPWA Chapter Administrator P.O. Box 131 Saskatoon, SK S7K 3K4 (306) 232-9300 [email protected] http://Saskatchewan.cpwa.net/ Page 6 of 30 Mayor Gary Vidal City of Meadow Lake Box 610 120 - 1st Street East Meadow Lake, Saskatchewan S9X 1Y5 Re: 2015 National Public Works Week: May 17-23, 2015 "Community Begins Here" Dear Mr. Mayor: For 55 years, public works officials in Canada and the United States have celebrated National Public Works Week. This annual observance, which takes place during the third full week in May, is designed to educate the public regarding the importance of our nation's public infrastructure and services. It serves, moreover, as a time to recognize the contributions of public works professionals who, working in the public interest, build, manage and operate these essentials of our communities. The week is organized by the Canadian Public Works Association (CPWA)and the American Public Works Association (APWA)and is being celebrated for its 5S”1year in 2015. The theme for the 2015 National Public Works Week is ”Community Begins Here.” The theme speaks to the essential nature of public works in providing the basis for communities to thrive and the importance of public works services in support of everyday quality of community life. Without public works, there would be no community. As a steward of your province’s public interest, we appeal to you to lend your support to our efforts by issuing a proclamation officially recognizing the 2015 National Public Works Week observance, which will occur May 17-23, 2015. Enclosed for your consideration is a draft proclamation. We hope to have all proclamations in our possession by April 15, 2015. Together, the more than 28,500 members of CPWA and APWAin North America design, build, operate, and maintain the transportation, water supply, sewage and refuse disposal systems, public buildings, and other structures and facilities essential to our economy and way of life. Their dedication and expertise at all levels of government are a capital investment in the growth, development, economic health—and ultimate stability—of the nation, Therefore, we believe it is in the national interest to honor those who devote their lives to its service. An effective public works program requires the confidence and informed support of all our citizens. To help public works professionals win that confidence and support, it is the mission of CPWA and APWA to promote professional excellence and public awareness through education, advocacy and the exchange of knowledge. ...,....imm 7 Page 7 of 30 Through a variety of public education activities conducted by CPWA,its chapters and individual public works agencies—particularly during National Public Works Week—tens of thousands of adults and children have been shown the importance of the role of public works in society. The program also seeks to enhance the prestige of the professionals, operators and administrators serving in public works positions and to arouse the interest of young people to pursue careers in the field. We respectfully request that you proclaim the importance of public works to the quality of life in our nation and affirm the contributions of public works professionals. We will be in contact with you to determine how we can provide assistance to you in issuing and presenting a proclamation. Should you have questions, please contact me by phone at: Andrew Stevenson President, CPWA Saskatchewan Chapter Manager ATAPInfrastructure Management Ltd.