Boring Fire District and Clackamas Fire District #1, OR Opportunities for Collaborative Efforts Feasibility Study Prepared By: Don Bivins, Project Manager Jim Broman, Associate Jim Mooney, Associate Ron Oliver, Associate Rob Strong, Associate Nola von Neudegg, Associate Boring Fire District and Clackamas Fire District #1, Oregon Opportunities for Collaborative Efforts Feasibility Study Table of Contents Acknowledgements .................................................................................................................... iii Executive Summary .................................................................................................................... 1 Purpose and Approach ........................................................................................................... 1 Key Findings .......................................................................................................................... 3 Recommendations ................................................................................................................. 5 Next Steps .............................................................................................................................. 6 Evaluation of Current Conditions ................................................................................................. 7 Organization Overview ............................................................................................................. 7 Management Components ...................................................................................................... 13 Staffing and Personnel Management ...................................................................................... 19 Staffing ................................................................................................................................. 19 Personnel Management ....................................................................................................... 23 Fiscal Analysis ........................................................................................................................ 30 Service Delivery and Performance .......................................................................................... 73 Demand ............................................................................................................................... 73 Distribution ........................................................................................................................... 80 Concentration ....................................................................................................................... 89 Reliability .............................................................................................................................. 97 Performance ....................................................................................................................... 103 Fire Prevention ..................................................................................................................... 114 Emergency Medical Services ................................................................................................ 122 Technical Rescue ................................................................................................................. 127 Emergency Management ...................................................................................................... 130 Emergency Communications ................................................................................................ 132 Capital Assets and Infrastructure .......................................................................................... 136 Fire Stations ....................................................................................................................... 137 Apparatus ........................................................................................................................... 169 Fleet Maintenance ................................................................................................................ 174 Logistics ............................................................................................................................... 177 Current Intergovernmental Agreement Assessment .............................................................. 180 Volunteer Coordination Services ........................................................................................ 182 Training .............................................................................................................................. 184 Wellness............................................................................................................................. 185 Information Technology ...................................................................................................... 187 Processes for Collaboration .................................................................................................... 190 General Partnering Strategies .............................................................................................. 190 Options for Shared Service ................................................................................................... 200 Strategy A: Complete Autonomy ........................................................................................... 201 Strategy B: Status Quo ......................................................................................................... 203 Strategy C: Functional Unification – Amendments to existing IGA ........................................ 204 Strategy D: Operational Unification ....................................................................................... 207 Strategy E: Legal Integration – Merger ................................................................................. 210 i Boring Fire District and Clackamas Fire District #1, Oregon Opportunities for Collaborative Efforts Feasibility Study Strategy F: Legal Integration – Consolidation ....................................................................... 216 Strategy G: Legal Integration – Annexation........................................................................... 222 Findings .................................................................................................................................. 227 Recommendations .................................................................................................................. 228 Implementation ....................................................................................................................... 232 Appendices ............................................................................................................................. 238 Appendix A: Table of Figures ................................................................................................ 238 Appendix B: Summary of Standards & Best Practices Gaps (Current Conditions) ................ 242 ii Boring Fire District and Clackamas Fire District #1, Oregon Opportunities for Collaborative Efforts Feasibility Study Acknowledgements Emergency Services Consulting International (ESCI) would like to acknowledge that without the ready assistance and support of the fire chiefs and the staffs of Boring Fire District #59 and Clackamas County Fire District #1, this project could not have been completed. Each fire chief was available to the project team in advance of the first day of site work and continuously throughout the project life. The fire chiefs communicated with the ESCI team as appropriate and the project manager regularly and through numerous interagency committee meetings. The chief’s made their staffs available to ESCI team members, who worked to ensure accuracy of the current conditions for the agencies. The representatives of the Board of Directors on the Interagency Committee were actively involved and engaged in multiple intermediate steps throughout the process, reviewing and providing feedback along the way. In short, this report reflects the efforts of an extremely committed group of officials who invested themselves deeply in the process. Boring Fire District #59 Chris Olson, Co-Chair, Board of Directors Steve Kent, Secretary/Treasurer, Board of Directors Brian Stewart, Fire Chief Clackamas County Fire District #1 Don Trotter, Vice-Chair, Board of Directors Thomas Joseph, Member, Board of Directors Fred Charlton, Fire Chief The men and women of each fire agency who daily serve their communities with distinction. iii Boring Fire District and Clackamas Fire District #1, Oregon Opportunities for Collaborative Efforts Feasibility Study Executive Summary Emergency Services Consulting International (ESCI) was engaged by Boring Fire District #59 (BFD) and Clackamas County Fire District #1 (CFD1) to conduct a feasibility study regarding opportunities for collaboration between the fire service agencies. This report is the culmination of that evaluation. ESCI thanks the participating members, staff, and policy-makers of both agencies for their outstanding cooperation in the preparation of this report. All involved were candid in their comments and provided valuable information, perspective, and data to the ESCI team. The results of these interviews were used to identify the critical issues facing each agency and to develop context for the study. Purpose and Approach The purpose of the study was to: A. Assess the current fiscal,