University Senate Minutes Fargo, ND 58105 North Dakota State University September 12, 2005 University Senate Meeting Minutes September 12, 2005 The University Senate met at 3:30 p.m. in the Peace Garden Room of the Memorial Union with Dr. J. Council presiding and the following senators present: T. Ambrosio, D. Andersen, I. Askelson, S. Balaz, S. Beck, E. Berry, K. Brooks, M. Christsoffers, V. Clark Johnson, D. Comez, J. Cook, J. Coykendall, W. Dai, D. Danbom, C. DeVuyst, Z. Duval, T. Esslinger, J. Filpus, K. Grafton, C. Gross, C. Gustafson, J. Hageman, R. Hall, W. Hannon, M. Harvey, H. Hatterman- Valenti, D. Hauck, D. Hopkins, K. Howatt, A. Kallmeyer, T. Knoepfle, L. Langley, M. Mallett, L. Manikowske, D. Miller, E.J. Miller, C. Peterson, R. Pinkston, C. Presser, B. Randall, J. Ransom, D. Redmer, D. Rider, M. Robinson, R.C. Schnell, D. Schwert, D. Scott, D. Sperl, D. Steele, K. Teigen, D. Terbizan, J. Trowbridge, D. Webster, and D. Wittrock Substitutions: C. Stevens for B. Bahrami, T. Barnhart for J. Garden-Robinson, J. Reimnitz for A. Montgomery, J. Pearson for T. Riley, K. Rodgers for S. Rasmussen, and V. Johnson for N. Rogers. Reminder: Current senators may not serve as substitute for other senators. Previous Minutes Minutes of the May 9, 2005, meeting were approved by consensus. General Announcements 1. Provost and Vice President Schnell: • Reaccreditation (NCA) – Out of nine chapters, four have been completed and are posted on the web. Senators and others are encouraged to review them and provide feedback to Steve Bergeson, chief editor, or Robert Harrold, committee chair. The reaccreditation site visit is scheduled for February 13-16, 2006. • Official enrollment figures are still being analyzed. Discrepancies have been noted and are being resolved. NDSU’s enrollment will be higher than the previous year. • Very few problems or complaints regarding classes (availability) were reported this fall. • Provost Schnell is serving on a state-wide committee to further study equity and determine the allocation of $2 million for NDUS institutions. The deadline for a decision on this distribution is scheduled for February. • NDSU will retain its Institutional GPA as its functional cumulative grade point average. Prior reports indicated that this would be lost in favor of a cumulative GPA with transfer credit because of a statewide effort to standardize academic practices and policies at NDUS institutions. While NDSU did not lose its institutional GPA after converting to PeopleSoft, other NDUS schools were adversely impacted, resulting in additional consultant fees for the state and those institutions. University Senate Minutes Fargo, ND 58105 North Dakota State University September 12, 2005 • Promotion and Tenure- documents will be reviewed with a March deadline. Revisions to Section 352: Promotion, Tenure, and Evaluation will be made in 2006-2007. • Sarah Beck, student, has been working with the NDSU Alumni Association on NDSU license plates. Beck reported that the cost will be $15, with some of the profits to benefit NDSU. • Desire to Learn (D2L) is no longer required as the standard learning management system on campus, but will remain an option. NDSU is committed to continuing to use BlackBoard as the primary LMS. 2. Presiding Officer Council: • Presented the Senate Executive Committee membership and promoted the University Senate web site (http://www.ndsu.edu/ndsu/deott/univ_senate/), which includes meeting dates for the current academic year. • Council commended the Music Department’s fundraising event for victims of Hurricane Katrina. John Miller, Division of Fine Arts, explained how the event came together between local bands and New Orleans musicians. The event is anticipated to net $6,500-7,000 for relief efforts. Miller also reported how this event resulted in a master class with music students as well, leading to the creation of a new program to hold convocations with outside artists. Council also thanked Student Senate President Kevin Teigen for his role in helping NDSU raise over $16,000 for the American Red Cross at the opening Bison football game. • Reported that the role of University Senate is to conduct business efficiently, and plans to adjourn each meeting by 5 p.m. • Established a University Senate e-mail list to communicate with senators and conduct business, such as preliminary discussion of agenda items. The list address is su- [email protected]. All who are not receiving postings to this list should request they be added. • Announced other housekeeping matters: -In most cases, he does not plan to call for discussion three times before a vote is cast; -If a verbal vote is unanimous, PRS units will not be used; -Nomenclature – the presiding officer and presiding officer-elect of University Senate will be referred to as the President and President Elect of University Senate. • Service will be the focus of President Council’s tenure in office. He reported findings from an ad-hoc committee formed by President Harter last year (Slobin, Barnhart, Rider). Numerous issues will continue to be explored, including full and associate professors’ service on committees and projects; role of service provided in work agreements; the differences among colleges for recognition of service; awards for service; and merit increases for service. He plans to study the role and rewards of service for all faculty in all colleges. Deans and department heads/chairs will be surveyed by telephone regarding their opinions and expectations regarding service. These data will guide policy recommendations regarding the assignment, evaluation and reward of faculty service.Parliamentary Procedures: University Senate Minutes Fargo, ND 58105 North Dakota State University September 12, 2005 Parliamentarian Dennis Cooley presented a tutorial on Parliamentary Procedure using Robert’s Rules of Order (see University Senate web site at http://www.ndsu.edu/ndsu/deott/univ_senate/). 3. President’s Diversity Council (http://www.ndsu.nodak.edu/diversity/documents.php): Gene Berry, Senate president-elect and Diversity Council member, provided an overview of the President’s Diversity Council Strategic Plan (available on web site). The presentation included objectives, action steps, responsibilities, next steps, and an evaluation plan. Provost Schnell encouraged feedback from senators and the entire campus community. Brief discussion was held on the mental ability language of the plan. Committee Reports 1. Academic Affairs – D. Meyer, chair D. Meyer, chair, introduced five new Transportation and Logistics (T&L) courses as part of the recently approved Master of Military Logistics degree in Transportation and Logistics (Attachment 1): MOTION (Berry/Teigen): to approve the Academic Affairs report as presented. MOTION PASSED WITH UNANIMOUS CONSENT. 2. Policy Coordinating Committee - E. Berry, chair A. Policies presented for Information only: o 129: Salary Administration Policy (Attachment 2)—Removes the salary ranges in section 6. Also includes housekeeping changes to reflect new titles of Human Resources/Payroll Office and the Office of Equity and Diversity. o 150: Commercial and Fund-Raising Activities (Attachment 3)—Updated the Code of Student Behavior to include the Wellness Center and “all other areas” of campus. o 154: Distribution of Literature (Attachment 4)—Language has been added to the Code of Student Behavior regarding distribution of literature in classrooms and at scheduled meetings and events. o 212: Overtime (Attachment 5)—Adds language in section 4 regarding working from home when on-call. Also includes some housekeeping changes that reflect the new title of the Human Resources/Payroll Office. o 241: Position Classifications (Attachment 6)—Removes pay ranges in section 1 to mirror the NDUS HR Policy Manual, Section 14. Also includes housekeeping changes that reflect the new title of the Human Resources/Payroll Office. University Senate Minutes Fargo, ND 58105 North Dakota State University September 12, 2005 o 350.1: Board Regulations on Academic Freedom and Tenure; Academic Appointments (Attachment 7)—Change to NDSU interpretation language in subsection 6 to better reflect current procedures. Most of the information given to new faculty is on-line, with limited hard-copy information. Directions provided as to where new faculty may locate policies online. o 515: Travel (Attachment 8)—Changes needed for compliance with ND Century Code changes to employee lodging, mileage and meal reimbursement rates. o 718: Public/Open Records (Attachment 9)—Changes necessary due to changes in SBHE 1912 as a result of 2005 legislative changes from HB 1286 to the open records law. o 350.3: Board Regulations on Nonrenewal; Termination or Dismissal of Faculty (Attachment 10)—Changes to timeline and sanctions are based on changes to SBHE Policy 605.3. Discussion: Still seeking a clear definition of sanction. B. Policies presented for Consideration: o 323: Selection of Textbooks and Other Curricular Materials (Attachment 11) --Prevents an author from personally receiving royalties from their texts/course materials used in a class that they teach. Discussion on why/when other groups (non- departments) language was removed. MOTION (Hauck/Pinkston): to approve changes to Policy 323. Discussion ensued on what is driving this change, and whether the royalty would come off of an author’s profits or directly from a publisher. MOTION TO AMEND (Hannon): that royalties or other income received by instructor may be placed with the department or assigned to another