City of North Plains Agenda City Council - REGULAR Session Meeting Monday, September 17, 2018 @ 7:00 PM North Plains Senior Center 31450 NW Commercial Street Page 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CONSENT AGENDA: (The items on the Consent Agenda are normally considered in a single motion. Any item may be removed for separate consideration upon request by any member of the Council.) A. Approval of September 17, 2018 City Council Regular Session Agenda B. Approval of September 4, 2018 City Council Minutes. 3 - 4 □ City Council - REGULAR Session - 04 Sep 2018 - Minutes 5. PUBLIC COMMENT: (Persons wishing to speak on matters not on the agenda may be recognized at this time. Speakers must complete a “Public Comment Registration form” on the information table and return it to the City Recorder. You are not required to give your address when speaking to the City Council, only your name. Presentations are limited to five minutes.) 6. PRESENTATION 7. STAFF REPORTS A. Library Director's Monthly Department Report 5 - 15 □ Library Directors Report Sept 2018 □ E-Content Report FY17-18 B. Chief of Police Monthly Department Report 16 □ Police Report Sept 2018 C. Public Works Director's Monthly Department Report 17 □ Public Works Report Sept 2018 D. Land use applications for the previous month 18 □ Land Use Applications E. Finance Report 19 - 28 □ Finance Report August 2018 8. PUBLIC HEARING: A. Economic Opportunity Analysis recommendation from Planning 29 - 172 Commission NORTH PLAINS CITY COUNCIL - REGULAR SESSION AGENDA PACKET Monday, September 17, 2018 Page 1 of 189 First Reading Ordinance No. 453 □ Ord 453- EOA Adoption Staff Report □ 17-070 Economic Opportunities Analysis Staff Report to City Council 9.12.18 □ North Plains EOA Consolidated Draft(5) □ 17-070 Economic Opportunity Analysis - Signed □ Ord. 453 17-070 Economic Opportunities Analysis 9. NEW BUSINESS: 10. UNFINISHED BUSINESS: A. Appointment of Economic Development Committee members 173 - 185 □ Economic Advisory Committee Staff Report 9.17 □ Candidates for Economic Development Committee □ Resolution Number 1999 Approving creation of an Economic Development Committee □ North Plains Econ Dev Obj-2018-08-31 □ Resolution No. 2017 Economic Development Committee Appointment & Terms 11. CITY MANAGER REPORT A. □ City Manager Staff Report 09.17.18 186 - 187 12. COUNCIL REPORTS A. Council reports will be provided by the Mayor and City Councilors on meetings attended and other items B. Review October 2018 Council Calendars 188 - 189 □ 2018 Calendar of NP City Meetings □ 2018 October Calendar all Meetings 13. ADVICE/INFORMATION ITEMS: 14. ADJOURNMENT: ***** North Plains City Council meetings are accessible for disabled individuals. The City will also endeavor to provide services for persons with impaired hearing or vision and other services, if requested, at least 48 hours prior to the meeting. To obtain services, please call City Hall at (503) 647-5555 ***** The following City Council Meetings are scheduled to be held at the North Plains Senior Center, 31450 NW Commercial Street, North Plains, Oregon. The meetings will be held on the following dates at 7:00 p.m.: Monday, October 1, 2018 Monday, October 15, 2018 Monday, November 5, 2018 NORTH PLAINS CITY COUNCIL - REGULAR SESSION AGENDA PACKET Monday, September 17, 2018 Page 2 of 189 MINUTES City Council - REGULAR Session Meeting Tuesday, September 4, 2018 North Plains Senior Center 7:00 PM COUNCIL Mayor Teri Lenahan; Council President Sherrie Simmons; MEMBERS: Councilors: Garth Eimers, Larry Gonzales, Robert Kindel, Jr., Cameron Martinez, Russ Sheldon, STAFF PRESENT: City Manager Andy Varner, City Recorder Lori Lesmeister OTHER: 1 CALL TO ORDER Mayor Lenahan called the Regular Session of the City Council to order at 7:19 pm 2 PLEDGE OF ALLEGIANCE 3 ROLL CALL All Councilors in attendance 4 CONSENT AGENDA: a) Approval of September 4, 2018 City Council Regular Session Agenda b) Approval of August 20, 2018 City Council Minutes. Motion to approve the Consent Agenda. Moved by Councilor Simmons. Second by Councilor Martinez. Motion was approved unanimously. 5 PUBLIC COMMENT: None 6 PRESENTATION: None 7 PUBLIC HEARING: None 8 NEW BUSINESS: a) Introduction and question/answer period of applicants for Economic Advisory Committee *Disclosure by Councilor Cameron Martinez that her husband, Gabe Martinez, is one of the candidates for the Economic Advisory Committee (EAC). Mayor Lenahan noted that tonight will be introductions of all candidates with a question and answer period. A formal decision on the five committee members will be made at the September 17, 2018 City Council Meeting. Page 3 of 189 City Council - REGULAR Session Minutes September 4, 2018 Jacquelyn Hunt phoned in via Polycom. Each applicant spoke briefly about themselves and why they would like to be on the EAC and then answered questions from Council. 9 UNFINISHED BUSINESS: None Scheduled 10 CITY MANAGER REPORT a) City Manager Varner briefly went through the items on his Staff Report. The Nov. 5th Work Session will include the Planning Commission with the Transportation Systems Plan to be the topic. Brief discussion on how the selection of the five Economic Development Committee members will be chosen at the Sept. 17, 2018 City Council meeting, as well as what their tasks will be once the Committee is in place. Council was asked to go back and reread Resolution No. 1999 regarding the EDC and the parameters of it and be ready to select five applicants to become committee members. 11 COUNCIL REPORTS a) Councilor Kindel asked if Council sent a letter to the Post Master General regarding the North Plains Post Office. Mayor Lenahan reported that the letter was not sent because there were positive changes seen at the Post Office including the dead trees cut down and shrubs trimmed around the building. Mayor Lenahan asked someone could take the Sept. 19, 2018 Library Board meeting in her place. Councilor Sheldon said he will attend in her place. Council thanked Patti Burns for making the snacks for this evening's Open House. b) Review September 2018 Council Calendar Councilor Sheldon will attend the September 19, 2018 Library Board meeting in place of Mayor Lenahan. 12 ADVICE/INFORMATION ITEMS: 13 ADJOURNMENT: Mayor Lenahan adjourned the Regular Session of the City Council at 9:08 pm Teri Lenahan, Mayor Lori Lesmeister, City Recorder Date Approved ________________ Page 4 of 189 Page 5 of 189 CITY OF NORTH PLAINS – LIBRARY DEPARTMENT REPORT FOR SEPTEMBER TO: ANDY VARNER, CITY MANAGER, CITY COUNCIL MEMBERS CC: LIBRARY BOARD FROM: WILL WORTHEY, LIBRARY DIRECTOR STATISTICS FOR AUGUST 2018 AND RECENT MONTHS HISTORICAL COMPARISON DATA FY 2007 - 2017 2008- 2009- 2010- 2011- 2012- 2013- 2014- 2015- 2016- 2017- 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Avg door count per month 2,046 2,130 2,191 2,977 2,953 3,100 3,137 3,264 3,384 3,961 Avg monthly Circulation 3,177 3,455 4,651 5,167 5,087 5,257 5,062 5,074 5,508 6,100 RECENT MONTHS 2017 - 2018 NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG Recent months door count 4,026 3,839 3,979 3,316 3,972 3,752 4,930 3,942 3,567 3,832** Last year, same month door count 3,983 3,242 2,157* 2,844 3,854 4,394 4,934 3,908 3,761 4,371 Recent months Circulation per month 6,186 6,228 6,526 6,112 6,930 6,644 6,344 6,494 6,719 6,961 Last Year Circulation per month 5,581 5,383 5,698 5,532 5,874 5,825 5,682 5,673 5,810 6,581 * Gate was down & snow closures. Notes .** Gate was down but only for two days. Page 6 of 189 Circulation increased 5.77% when compared to August 2017. Circulation, as predicted, is now starting to level off. In total, 45 children and adults attended Book Babies Storytimes and 134 children and adults attended Storytimes for preschoolers. Lately our gate count has dropped versus the same month in 2017. I suspect this is connected to the OBOB Club going to a less frequent schedule and the re-launch of Book Babies since all other programs are holding steady, or maybe we have just hit a temporary plateau. ANNOUNCEMENTS: NUTS AND BOLTS Following up on discussions about new movie options, we are in the early stages of designing a Bollywood movie night event. This event might also have some live dancing and be advertised in concert with Intel’s news distribution network to create multicultural outreach to some of the new members of the North Plains community. We will be working with Roshni Roy of the Library Board to develop this plan further, and hope to have more concrete details in the near future. If this works we envisage it as the first in a series of such events designed to occur outside of the hot summer months. We are currently pursuing grant opportunities to replace and upgrade the AV equipment at Jessie Mays so as to be able to host more vibrant audio visual experiences with a true movie theater flair. To do this we will be looking at Walmart grants as well as other local commercial partnerships to raise the estimated $4000 to $5000 required. We will share more on this project as it happens, but ideally this will allow the replacement of the screen, a new powerful projector, and maybe even decent chairs. I am happy to report that our summer reading program was the best attended ever this year. In 2017 we had 280 kids enrolled with 149 finishers. For 2018 we had 322 participants with 164 finishers. On the adult side we increased from 50 participants last year to 91 this year.