​Executive Committee Agenda Date: Wednesday, April 5, 2017 Time: 11:00 am Location: Nanoose Place Community Centre 2925 NW Bay Road Pages 1. CALL TO ORDER 2. APPROVAL OF AGENDA 2.1 Introduction of New Items 2.2 Approval of Agenda 2.2.1 Agenda Context Notes 4 - 4 3. ADOPTION OF MINUTES 5 - 6 4. FOLLOW UP ACTION LIST AND UPDATES 4.1 Follow Up Action List 7 - 11 4.2 Director/CAO Updates 4.3 Local Trust Committee Chair Updates 5. BYLAWS FOR APPROVAL CONSIDERATION 5.1 Gabriola Island Local Trust Committee Bylaw No. 291 (LUB amendment) cited 12 - 32 as “Gabriola Island Land Use Bylaw, 1999, Amendment No. 2, 2016” 5.2 Gabriola Island Local Trust Committee Bylaw No. 294 (OCP amendment) cited 33 - 45 as "Gabriola Island Official Community Plan (Gabriola), 1997, Amendment No. 2, 2017" 5.3 Denman Island Local Trust Committee Bylaw No. 224, cited as "Denman Island 46 - 59 Local Trust Committee Advisory Planning Commission Bylaw, 2017" 5.4 Bowen Island Bylaw No. 438 60 - 77 6. TRUST COUNCIL MEETING PREPARATION 6.1 Post March Trust Council 6.1.1 March Trust Council Minutes 78 - 92 6.1.2 Roundtable 6.1.3 Trustee Comments/ Feedback 6.1.4 Decision Highlights 93 - 94 6.2 June Trust Council - preliminary schedule 95 - 95 6.3 Trust Council Follow Up Action List 96 - 102 6.4 Continuous Learning Plan 103 - 108 1 7. EXECUTIVE COMMITTEE PROJECTS 7.1 Trust Council Initiated 7.2 Executive Committee Initiated 8. NEW BUSINESS 8.1 Trust Area Services 8.1.1 LTC Chairs Report on Local Advocacy Topics 8.1.2 TFB 100 Protected Places presentation for LTC meetings 8.1.3 Letter to FLNRO re Provincial Private Moorage Policy 109 - 110 8.1.4 AVICC Resolutions and Package 8.1.5 Invitation to Roundtable Discussion Re Anchorages in the Gulf Islands 111 - 112 8.1.6 Visit with Malahat First Nation De-Brief 8.2 Local Planning Services 8.2.1 LTC Project Underspending 113 - 113 8.3 Administrative Services 8.4 Executive/Trust Council 8.4.1 Bowen Island Meeting 8.4.2 Request from Strathcona Regional District 114 - 117 8.4.3 Executive Committee/Senior Staff Retreat 9. CLOSED MEETING (if applicable) That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community Charter in order to consider matters related to employee relations, litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. 10. RISE AND REPORT DECISIONS FROM CLOSED MEETING (if applicable) 11. CORRESPONDENCE (for information unless raised for action) 11.1 Pamela Goldsmith-Jones re List of Abandoned and Derelict Vessels, Docks 118 - 118 and Barges 11.2 Tracey Saxby re Boycott of Woodfibre LNG's Environmental Assessment 119 - 131 11.3 Harrison Hot Springs Provincial Private Moorage Support Letter 132 - 133 11.4 Government of Canada response re ARA 134 - 138 11.5 Jill Robinson of HAT re Request for Support 139 - 146 11.6 Chief Joan Brown of Penelakut Tribe re Letter of Support for Eric McLay's 147 - 147 access request 11.7 Keri-Ann Austin enclosing Ministry response re Provincial Private Moorage 148 - 150 Program 12. WORK PROGRAM 12.1 Review and amendment of current work program 151 - 152 13. NEXT MEETING 2 14. ADJOURNMENT 3 Executive Committee Agenda – Context Notes For meeting of April 5, 2017 Revised: Mar 30/17 Agenda From Context Notes No. 8.1.2 Clare Staff will verbally suggest that LTC Chairs play a role in providing the TFB 100 Protected Places presentation for LTC meetings 8.1.3 Clare At its March 1, 2017 meeting, the Executive Committee requested that staff draft a letter for the Chairs signature to the Ministry of Forests and Natural Resources Operations (MFLNRO) regarding notice of amendments to the Private Moorage Program, with two specific requests. A draft letter is on the agenda. At a March 22, 2017 meeting between Islands Trust and FLNRO staff, the Director of Trust Area Services advised FLNRO staff that she would convey their request to the Executive Committee that the letter be sent instead from staff to staff. 8.1.4 Clare Section 3.2 of Policy 6.12.ii. UBCM/AVICC Membership and Resolutions states: Each year, staff will place the annual AVICC or UBCM resolution publication on the next Executive Committee agenda. The Executive Committee may seek staff advice for Executive Committee members who will attend the convention about whether specific resolutions are consistent with past or current Trust Council positions, and/or relevant to the jurisdiction and object of the Islands Trust. Rather than providing the 81 page package again, it is provided here through hyperlink: http://avicc.ca/wp-content/uploads/2017/03/2017-Annual-Report-and-Resolutions.pdf 8.1.5 Clare In addition to the information in the e-mail on the agenda, staff has been advised by phone that the meeting will be held in Victoria. The confirmed participants include the Chamber of Shipping of BC, the Port of Vancouver and the Port of Nanaimo. The Capital Regional District, Cowichan Valley Regional District and Nanaimo Regional District may also be invited. The meeting organizers are open to participation by more than one Islands Trust participant, and mentioned that participation by a Gabriola trustee is desirable in addition to Executive Committee representation. 8.1.6 Russ/Clare Executive Committee may wish to discuss the outcomes of the meeting with the Malahat First Nation held on March 29, 2017. 8.4.1 Russ Bowen Island Council Meeting Discussions are underway with Bowen Island staff to arrange both an administrative and a governance meeting. Options for Executive Committee to meet with Bowen Council are May 29th and June 5th An agenda will be developed as a function of the administration meeting, which will occur in May. 8.4.2 Russ The Islands Trust has been asked to support the attached application for a grant by the Strathcona Regional District to the Connect to Innovate Program. This endorsement is for support only, and is part of an attempt by the SRD to develop a publicly owned broadband backbone infrastructure, an increasingly common development in BC. This endorsement would be largely in keeping with Strategic Priorities 5. Enhance community character, socio- economic diversity and economic sustainability and the outcome of the visioning process relating to supportive technology. 8.4.3 Russ It is recommended that senior staff and Executive Committee engage in a ½ retreat to discuss significant matters including the work plan & LTC budgets and the Salt Spring Island transition process. May 8 or 9 are offered as possible dates, location to be determined. 11 In accordance with the EC’s policy (2.4.vi), correspondence items are for information only, unless raised for action by a member of the EC. In some instances, correspondence to others is included, if it relates to the Executive Committee’s business. 12.1 The EC work program is amended before each meeting with suggested priorities proposed by staff. By resolution, the EC can provide direction regarding new items or the order of priorities. 4 Executive Committee Minutes of Regular Meeting Date: March 14, 2017 Location: The Haven 240 Davis Rd., Gabriola Island, BC Members Present: Peter Luckham, Chair Susan Morrison, Vice Chair George Grams, Vice Chair Laura Busheikin, Vice Chair Staff Present: Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director, Local Planning Services Cindy Shelest, Director, Administrative Services Clare Frater, Director, Trust Area Services Emma Restall, Executive Coordinator (Recorder) 1. CALL TO ORDER The meeting was called to order at 12:00 p.m. Chair Luckham acknowledged that the meeting was being held in Coast Salish First Nations territory. 2. APPROVAL OF AGENDA 2.1 Introduction of New Items None 2.2 Approval of Agenda By General Consent, the agenda was approved as presented. 3. ADOPTION OF MINUTES 3.1 March 1, 2017 Executive Committee Meeting By General Consent, the Minutes of the March 1, 2017 Executive Committee Meeting were adopted as presented. 4. FOLLOW UP ACTION LIST AND UPDATES 4.1 Follow Up Action List Staff provided updates on outstanding items in the Follow Up Action List. 4.2 Director/CAO Updates Directors provided updates on their follow up action list items and current activities. 4.3 Local Trust Committee Chair Updates Executive Committee members provided verbal updates on recent activities in their roles as local trust committee chairs. 5. BYLAWS FOR APPROVAL CONSIDERATION None 6. TRUST COUNCIL MEETING PREPARATION 6.1 Executive 5 Executive Committee Minutes of Meeting – March 14, 2017 Page 1 6.2 Local Planning Services 6.3 Administrative Services 6.4 Trust Area Services 6.5 Budget Session 7. EXECUTIVE COMMITTEE PROJECTS 7.1 Trust Council Initiated 7.2 Executive Committee Initiated 8. NEW BUSINESS 8.1 Trust Area Services 8.2 Local Planning Services 8.3 Administrative Services 8.4 Executive/Trust Council It was agreed that items 11 and 12 be considered before items 9 and 10. 11. CORRESPONDENCE 12. WORK PROGRAM 9. CLOSED MEETING EC-2017-045 It was MOVED and SECONDED, that the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community Charter in order to consider matters related to employee relations, litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. CARRIED 10. RISE AND REPORT DECISIONS FROM CLOSED MEETING No items to report. 13. NEXT MEETING: April 5, 2017, at 11:00 am in Nanoose Bay 14.