Awards Board Operations Manual This document incorporates changes to the IEEE Awards Board (AB) Operations Manual approved by the IEEE Board of Directors through the February 2020 Meeting Editorial revisions as of February 2020. www.ieee.org/awards TABLE OF CONTENTS INTRODUCTION ................................................................................................................................................ 4 PURPOSE. ...................................................................................................................................................... 4 GOVERNANCE. .............................................................................................................................................. 4 FORMAT. ...................................................................................................................................................... 4 REVISIONS..................................................................................................................................................... 4 SECTION 1 - IEEE AWARDS BOARD – GENERAL ................................................................................................ 5 1.1. NAME ............................................................................................................................................... 5 1.2. MISSION ........................................................................................................................................... 5 1.3. AUTHORITY, DUTIES AND RESPONSIBILITIES. .................................................................................. 5 1.4. OPERATIONS MANUAL ..................................................................................................................... 6 1.5. OPERATIONS MANUAL CHANGES. ................................................................................................... 6 1.6. ORGANIZATIONAL CHANGES. .......................................................................................................... 6 1.7. MEETINGS. ....................................................................................................................................... 6 SECTION 2 - IEEE AWARDS ............................................................................................................................... 8 2.2. DEFINITIONS ..................................................................................................................................... 8 2.3. LIST OF AWARDS. ............................................................................................................................. 9 2.4. AWARD ADMINISTRATION. ............................................................................................................ 10 SECTION 3 - AB MEMBERSHIP AND RESPONSIBILITIES ................................................................................... 11 3.1. COMPOSITION ................................................................................................................................ 11 3.2. TERMS OF SERVICE. ........................................................................................................................ 11 3.3. VACANCIES ON AB. ......................................................................................................................... 12 3.4. RESPONSIBILITIES OF AB. ............................................................................................................... 12 3.5. AB PROCEDURES. ........................................................................................................................... 13 3.6. RESPONSIBILITIES OF AB OFFICERS. ............................................................................................... 13 3.7. RESPONSIBILITIES OF AB MEMBERS-AT-LARGE. ............................................................................ 15 3.8. RESPONSIBILITIES OF APPRC CHAIRS. ............................................................................................ 15 3.9. RESPONSIBILITIES OF AB COMMITTEES. ........................................................................................ 15 3.10. RESPONSIBILITIES OF AB COUNCILS AND AWARD SELECTION COMMITTEES. .............................. 15 SECTION 4 - AB COMMITTEES .......................................................................................................................... 3 4.1. AB OPERATING COMMITTEE (AB OpCom). ...................................................................................... 3 4.2. TASK FORCE COMMITTEES AND AD HOC COMMITTEES. ................................................................. 3 1 4.3. AB STANDING COMMITTEES ............................................................................................................ 3 4.4. AB FINANCE COMMITTEE (AB FinCom). ........................................................................................... 3 4.5. AB NOMINATIONS AND APPOINTMENTS COMMITTEE (AB N&A). .................................................. 4 4.6. AB PRESENTATION AND PUBLICITY COMMITTEE (AB P&P). ............................................................ 6 4.7. AB AWARDS POLICY AND PORTFOLIO REVIEW COMMITTEE (AB APPRC). ...................................... 7 4.8. AB JOINT AWARDS WITH NATIONAL SOCIETIES COMMITTEE (AB JANSC). ..................................... 8 CHILE: ........................................................................................................................................................... 9 FRANCE: ........................................................................................................................................................ 9 ICELAND: ...................................................................................................................................................... 9 INDIA: ......................................................................................................................................................... 10 KOREA: ....................................................................................................................................................... 10 PERU: .......................................................................................................................................................... 10 SINGAPORE: ................................................................................................................................................ 11 SOUTH AFRICA: ........................................................................................................................................... 11 URUGUAY: .................................................................................................................................................. 11 4.9. TIMETABLE OF AB ACTIVITIES. ....................................................................................................... 11 SECTION 5 - AB COUNCILS .............................................................................................................................. 12 5.1. AB COUNCILS. ................................................................................................................................. 12 5.2. COMPOSITION OF COUNCILS. ........................................................................................................ 12 5.3. RESPONSIBILITIES OF MEDALS, TFAS, AND RECOGNITIONS COUNCIL CHAIRS. ............................. 12 5.4. MEDALS COUNCIL. ......................................................................................................................... 12 5.5. TECHNICAL FIELD AWARDS COUNCIL. ............................................................................................ 26 5.6. RECOGNITIONS COUNCIL ............................................................................................................... 45 5.7. CURRENT AWARDS STRUCTURE. .................................................................................................... 52 SECTION 6 - SPECIAL PROVISIONS .................................................................................................................. 54 6.1 GENERAL SPECIFICATIONS FOR THE ESTABLISHMENT OF NEW AWARDS. .................................... 54 T .................................................................................................................................................................. 54 6.2 NAMING OF IEEE AWARDS AND MEDALS. ..................................................................................... 55 6.3 GUIDELINES FOR THE DESIGN OF IEEE MEDALS. ........................................................................... 56 6.4 PROCESS FOR POPULATING NEW MEDAL AND AWARD SELECTION COMMITTEES. ..................... 56 6.5 PROCEDURE FOR DISCONTINUANCE OF AWARDS ......................................................................... 57 6.6 FUNDING OF IEEE AWARDS............................................................................................................ 58 6.7 DONATION OF CASH PRIZE. ............................................................................................................ 58 2 6.8 REIMBURSEMENT OF TRAVEL EXPENSES. ...................................................................................... 59 6.9 AB REPRESENTATION ON EXTERNAL COMMITTEES. ..................................................................... 59 6.10 PROCEDURES FOR AB ELECTIONS BY E-MAIL BALLOT. .................................................................