DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON AUGUST 8, 2018 Delhi Charter Township Board of Trustees met in a regular meeting on Wednesday, August 8, 2018 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Hayhoe called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Members Present: Supervisor John Hayhoe, Clerk Evan Hope, Treasurer Roy Sweet, Trustees Stuart Goodrich, Tom Lenard, DiAnne Warfield Members Absent: Trustee Pat Brown COMMENTS FROM THE PUBLIC – None SET/ADJUST AGENDA Hope moved, Goodrich supported, to add Late Agenda Item F under Consent Agenda – Holt Community Arts Council’s Request to Serve Alcohol in Veterans Memorial Gardens. A Voice Poll Vote was recorded as follows: All Ayes Absent: Brown MOTION CARRIED CONSENT AGENDA SUBJECT TO APPROVAL A. Approval of Minutes – Committee Meeting of July 17, 2018 B. Approval of Minutes – Regular Meeting of July 18, 2018 C. Approval of Claims – July 18, 2018 (ATTACHMENT I) D. Approval of Claims – July 31, 2018 (ATTACHMENT II) E. Approval of Payroll – July 26, 2018 (ATTACHMENT III) F. Holt Community Arts Council’s Request to Serve Alcohol in Veterans Memorial Gardens (ATTACHMENT IV) Warfield moved, Goodrich supported, to approve the Consent Agenda as presented. A Voice Poll was recorded as follows: Ayes: Warfield, Goodrich, Hayhoe, Hope, Lenard, Sweet Absent: Brown MOTION CARRIED 10026 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON AUGUST 8, 2018 NEW BUSINESS SPECIAL USE PERMIT NO. 18-286 – 1795 CEDAR STREET - FAIRYTALES DAYCARE – TAX PARCEL #33-25-05-23-251-022 – CHILD CARE CENTER The Board reviewed a memorandum dated July 31, 2018 from Tracy Miller, Director of Community Development (ATTACHMENT V). Hope moved, Lenard supported, to approve Special Use Permit No. 18-286, for Fairytales Daycare, 1795 Cedar Street, Tax Parcel #33-25-05-23-251-022, as recommended by the Planning Commission at their July 23, 2018 meeting. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hayhoe, Hope, Lenard, Sweet, Warfield Absent: Brown MOTION CARRIED REZONE CASE NO. 18-890 – 2233 CEDAR STREET – WOLVERINE DEVELOPMENT CORPORATION & QUALITY DAIRY COMPANY – TAX PARCEL #33-25-05-14-301-001 –TC, TOWN CENTER TO C-3 HIGHWAY SERVICE (PROPOSED ZONING ORDINANCE NO. 632) The Board reviewed memorandum dated July 24, 2018 from Tracy Miller, Director of Community Development (ATTACHMENT VI). Lenard moved, Hope supported, to approve the conditional rezoning of Case No. 18-890 for property located at 2233 Cedar Street, Tax Parcel #33-25-05-14-301-001, from TC: Town Center to C-3: Highway Service, as recommended by the Planning Commission at its July 23, 2018 meeting, based on it being consistent with purpose and intent of the Zoning Ordinance, being compatible with the existing SUBJECT TO APPROVAL and anticipated development in the area, pursuant to the Master Plan and execution and recording of the associated Statement of Conditions (Zoning Ordinance No. 632). A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hayhoe, Hope, Lenard, Sweet, Warfield Absent: Brown MOTION CARRIED NEW BUSINESS RESOLUTION NO. 2018-009 – ANNUAL DETERMINATION OF STREETLIGHT ASSESSMENTS – LANSING BOARD OF WATER AND LIGHT The Board reviewed memorandums dated July 31, 2018 from Twp. Mgr. Elsinga and July 20, 2018 from Tracy Miller, Director of Community Development (ATTA CHMENT VII). Warfield moved, Lenard supported, to adopt Resolution No. 2018-009 which adjusts the annual streetlight assessments, per Exhibit A, to reflect rate changes imposed by the Lansing Board of Water and Light. 10027 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON AUGUST 8, 2018 A Roll Call Vote was recorded as follows: Ayes: Hayhoe, Hope, Lenard, Sweet, Warfield, Goodrich Absent: Brown MOTION CARRIED RESOLUTION NO. 2018-010 – AUTHORIZATION OF THE PLACEMENT OF A PROPOSAL FOR A RENEWAL MILLAGE FOR LAW ENFORCEMENT SERVICES The Board reviewed a memorandum dated August 2, 2018 from Twp. Mgr. Elsinga (ATTACHMENT VIII). Lenard moved, Warfield supported, to adopt Resolution No. 2018-010 which would authorize the placement of a proposal for a millage renewal for Law Enforcement Services on the ballot for the general election to be held on November 6, 2018. A Roll Call Vote was recorded as follows: Ayes: Hope, Lenard, Sweet, Warfield, Goodrich, Hayhoe Absent: Brown MOTION CARRIED RESOLUTION NO. 2018-011 – AUTHORIZATION OF THE PLACEMENT OF A PROPOSAL FOR A RENEWAL MILLAGE FOR FIRE/EMS SERVICES The Board reviewed a memorandum dated August 8, 2018 from Twp. Mgr. Elsinga (ATTACHMENT IX). Hope moved, Lenard supported, to adopt Resolution No. 2018-011 which would authorize the placement of a proposal for a millage renewal for Fire/EMS services SUBJECT TO APPROVAL on the ballot for the general election to be held on November 6, 2018. A Roll Call Vote was recorded as follows: Ayes: Lenard, Sweet, Warfield, Goodrich, Hayhoe, Hope Absent: Brown MOTION CARRIED RESOLUTION NO. 2018-012 – AUTHORIZATION OF THE PLACEMENT OF A PROPOSAL FOR A MILLAGE FOR FIRE/EMS EQUIPMENT AND VEHICLES The Board reviewed a memorandum dated August 2, 2018 from Twp. Mgr. Elsinga (ATTACHMENT X). Sweet moved, Goodrich supported, to adopt Resolution No. 2018-012 which would authorize the placement of a proposal for a millage of 0.05 (mills) for Fire/EMS equipment and vehicles on the ballot for the general election to be held on November 6, 2018. 10028 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON AUGUST 8, 2018 A Roll Call Vote was recorded as follows: Ayes: Sweet, Warfield, Goodrich, Hayhoe, Hope, Lenard Absent: Brown MOTION CARRIED RESOLUTION NO. 2018-013 – AUTHORIZATION OF THE PLACEMENT OF A PROPOSAL FOR A MILLAGE FOR PARKS, TRAILS AND RECREATION SERVICES The Board reviewed a memorandum dated August 2, 2018 from Twp. Mgr. Elsinga (ATTACHMENT XI). Lenard moved, Warfield supported, to adopt Resolution No. 2018-013 which would authorize the placement of a proposal for a millage for Parks, Trails and Recreation Services on the ballot for the general election to be held on November 6, 2018. A Roll Call Vote was recorded as follows: Ayes: Warfield, Goodrich, Hayhoe, Hope, Lenard, Sweet Absent: Brown MOTION CARRIED REPORTS SUPERVISOR Supervisor Hayhoe reported on various activities happening throughout the Township. TREASURER SUBJECT TO APPROVAL Treasurer Sweet reported on the 2nd Quarter Investment Report (ATTACHMENT XII). Treasurer Sweet reported that refunds were issued to River Pointe Subdivision residents who had paid off their road improvement special assessment. CLERK Clerk Hope reported that the Township enjoyed a record turnout for the August 8, 2018 Primary Election. The Clerk’s Office will begin preparing for the November 6, 2018 General Election. TOWNSHIP MANAGER Twp. Mgr. Elsinga reported on the Inter-Urban Sewer Replacement (between Bond Avenue and Veterans Drive) (ATTACHMENT XIII). Twp. Mgr. Elsinga stated that the Township was approached to see if there was interest in purchasing the Grovenburg Methodist Church property (1368 & 1414 Grovenburg Road). LIMITED PUBLIC COMMENTS – None 10029 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON AUGUST 8, 2018 ADJOURNMENT Meeting adjourned at 7:43 p.m. Date: August 21, 2018 Evan Hope, Township Clerk Date: August 21, 2018 John Hayhoe, Supervisor /af SUBJECT TO APPROVAL 10030 ACCOUNTS PAYABLE APPROVAL July 17, 2018 I. Certification of Authorized Signatures: The attached Check Register and Invoice Distribution Report encompass checks dated July 17, 2018 numbered 95584 thru 95660 & ACH 5713 thru 5747. Every invoice has a payment authorizing signature(s). Dated: July 17, 2018 Jaymie Guzzo, Accounting Clerk II. Certification of Fund Totals: The attached Invoice Distribution Report and Check Register for checks dated July 17, 2018 show payments made from the following funds: General Fund $ 88,527.24 Fire Fund 16,138.14 Brownfield Fund 1,045.20 Downtown Development Fund 219,243.94 Sewer Fund 120,278.45 Local Brownfield Revolving Fund 1,045.20 Trust and Agency Fund 5,249.84 Grand Total $ 451,528.01 Includes the following to be reimbursed from separate bank accounts: Farmers Market Account $ 5,001.00 Employee Flexible Spending Acct $ 5,249.84 III. Approval for Distribution: I have reviewed the above checks and invoices and all of them should be distributed. All invoices over $20,000.00 have been approved by general policy or previous motions of the board. John B. Elsinga, Township Manager Evan Hope, Township Clerk Roy W. Sweet, Treasurer IV Board Audit and Approval: At a regular meeting of the Township Board held on August 8, 2018 a motion was made by _______________________and passed by ____yes votes and ____no votes (______absent) that the list of claims dated July 17, 2018, was reviewed, audited and approved Evan Hope, Township Clerk U:Accounting Private\Payables\7-17 CC: Central File INVOICE GL DISTRIBUTION REPORT FOR DELHI CHARTER TOWNSHIP POST DATES 07/17/2018 - 07/17/2018 Vendor Invoice Desc. Amount Fund 101 GENERAL FUND Dept 000.00 JPMORGAN CHASE BANK NA LUNCH/PARKING/LODGING/ELSINGA 249.00 Total For Dept 000.00 249.00 Dept 101.00 LEGISLATIVE HARTFORD LIFE INSURANCE LIFE INSURANCE JULY 25.50 Total For Dept 101.00 LEGISLATIVE 25.50 Dept 171.00 MANAGER HARTFORD LIFE INSURANCE LIFE INSURANCE JULY 110.50 ADP SCREENING & SELECTION SUBSCRIPTION/BACKGROUND CHECKS 31.13 JPMORGAN CHASE BANK NA LUNCH/PARKING/LODGING/ELSINGA 24.03 JPMORGAN CHASE BANK NA LUNCH/PARKING/LODGING/ELSINGA 5.00 JPMORGAN CHASE BANK NA LUNCH/PARKING/LODGING/ELSINGA