GOVERNMENT COMMUNICATION AND INFORMATION SYSTEM The pulse of communication excellence in government ANNUAL REPORT 2015/16 01 GCIS ANNUAL REPORT Government Communication and Information System ANNUAL REPORT 2015/16 VOTE 46 www.youtube.com/user/GovernmentZA www.flickr.com/photos/governmentza www.instagram.com/governmentza www.facebook.com/GovernmentZA www.twitter.com/GCIS_Media www.youtube.com/user/GovernmentZA www.flickr.com/photos/governmentza www.instagram.com/governmentza www.facebook.com/GovernmentZA www.twitter.com/GCIS_Media 02 GCIS ANNUAL REPORT ANNUAL REPORT 2015/16 Submission of the Government Communication and Information System (GCIS) 2015/16 Annual Report To the Minister of Communications, Ms Faith Muthambi, MP. I have the honour of submitting to you, in accordance with the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999), the GCIS’s Annual Report for the period 1 April 2015 to 31 March 2016. .................................................... Mr Donald Liphoko Acting Director-General and Accounting Officer Date of submission: 01 August 2016 Government Communication and Information System The pulse of communication excellence in government 03 GCIS ANNUAL REPORT TABLE OF CONTENTS PART A: GENERAL INFORMATION ........................................................... 4 4.2 Programme 2: Content Processing and Dissemination ................ 45 1. Department general information ......................................................... 5 4.3 Programme 3: Intergovernmental Coordination and Stakeholder 56 Management ................................................................... 2. List of abbreviations/acronyms ........................................................... 5 3. Foreword by the Minister .................................................................. 6 PART C: GOVERNANCE ........................................................................ 66 4. Deputy Minister’s statement ............................................................. 10 5. Report of the Accounting Officer ......................................................... 12 1. Introduction ............................................................................... 67 6. Statement of responsibility and confirmation of accuracy for the Annual Report .... 20 2. Risk management ........................................................................ 67 7. Strategic overview ........................................................................ 22 3. Fraud and corruption ..................................................................... 67 7.1 Vision ............................................................................. 22 4. Minimising conflict of interest ............................................................ 67 7.2 Mission ........................................................................... 22 5. Code of conduct .......................................................................... 67 3.3 Values ............................................................................ 22 6. Health, safety and environmental issues ............................................... 68 8. Legislative and other mandates .......................................................... 22 7. Portfolio committees ..................................................................... 68 9. Organisational structure .................................................................. 23 8. Standing committee on public accounts (scopa) resolutions ............................... 68 10. Entities reporting to the GCIS ............................................................ 24 9. Prior modifications to audit reports ...................................................... 68 10. Internal control unit ....................................................................... 69 PART B: PERFORMANCE INFORMATION ................................................... 26 11. Internal audit and audit committees ..................................................... 70 1. Auditor-General’s report: predetermined objectives .................................. 27 12. Audit committee report ................................................................... 72 2. Overview of departmental performance ................................................. 27 PART D: HUMAN RESOURCE MANAGEMENT ................................................ 74 2.1 Service-delivery environment .................................................. 27 2.2 Service Delivery Improvement Plan ........................................... 29 1. Introduction ................................................................................ 75 2.3 Organisational environment .................................................... 34 2. Overview of human resources ........................................................... 75 2.4 Key policy developments and legislative changes ........................... 34 3. Human resources oversight statistics .................................................. 76 3. Strategic outcome-oriented goals ....................................................... 34 PART E: FINANCIAL INFORMATION ........................................................... 106 Goal statement .................................................................. 34 Report of the Auditor-General ........................................................... 107 4. Performance information by programme ................................................. 35 PART F: APPENDIX .............................................................................. 184 4.1 Programme 1: Administration .................................................. 35 Contact details ............................................................................ 185 www.youtube.com/user/GovernmentZA www.flickr.com/photos/governmentza www.instagram.com/governmentza www.facebook.com/GovernmentZA www.twitter.com/GCIS_Media 04 GCIS ANNUAL REPORT PART A: GENERAL INFORMATION Government Communication and Information System The pulse of communication excellence in government 05 GCIS ANNUAL REPORT 1. DEPARTMENT GENERAL INFORMATION Physical address: GCIS DPME Department of Planning, Monitoring and IMC Inter-Ministerial Committee Tshedimosetso House Evaluation Information Technology 1035 Frances Baard Street IT DPSA Department of Public Service and Hatfield, Pretoria Manco Management Committee Administration MEC Member of the Executive Council Postal address: Private Bag X745 EE Employment Equity MINMEC Ministers and MECs Pretoria, 0001 EPMDS Employment Performance Management South Africa and Development System MLO Media Liaison Officer FOCAC Forum on China-Africa Cooperation NCSF National Communication Strategy Switchboard: +27 12 473 0000/1 Framework GCF Government Communicators’ Forum PFMA Public Finance Management Act Email address: [email protected] GCIS Government Communication and Website address: www.gcis.gov.za Information System PLL Provincial and Local Liaison GCME Government Communication PMO Project Management Office Monitoring and Evaluation PoA Programme of Action 2. LIST OF ABBREVIATIONS/ GCP Government Communication PPP Public-Participation Partnership Programme ACRONYMS PPP Public-Participation Programme GCS Government Communication Strategy PSM Public Sector Manager HCT HIV Counselling and Testing AENE Adjusted Estimates of National SAYB South Africa Yearbook Expenditure HoC Head of Communication SCM Supply Chain Management AFS Annual Financial Statements HoD Head of Department SCOPA Standing Committee on Public AGSA Auditor-General of South Africa HR Human Resources Accounts APP Annual Performance Plan HRD Human Resources Development SITA State Information Technology Agency ARC Audit and Risk Committee HRP Human Resources Plan SMS Senior Management Service AU African Union IARC Internal Audit and Risk Committee SoNA State of the Nation Address BCM Business Continuity Management ICASA Independent Communications Authority TB Tuberculosis of South Africa CDW Community Development Worker TVET Technical Vocational Education and CRC Communication Resource Centre ICT Information and Communications Training Technology CSA Communication Service Agency WAN Wide Area Network IM Information Management DG Director-General WEF World Economic Forum IM&T Information Management and DoC Department of Communications WSP Workplace Skills Plan Technology www.youtube.com/user/GovernmentZA www.flickr.com/photos/governmentza www.instagram.com/governmentza www.facebook.com/GovernmentZA www.twitter.com/GCIS_Media 06 GCIS ANNUAL REPORT FOREWORD BY THE MINISTER Government Communication and Information System The pulse of communication excellence in government 07 GCIS ANNUAL REPORT Achievements in relation to policy directives and poverty, unemployment and inequality by 2030. These disastrous protests not only cause untold strategic outcome-related goals Prominence was also given to the government’s financial losses when private and public properties Nine-Point Plan to stimulate economic growth and are destroyed, but they invariably infringe on the The GCIS’s unwavering determination to provide create much-needed jobs by profiling the progress rights of people who prefer to engage in peaceful relevant, accurate and timeous information to the being achieved. dialogue in order to resolve fundamental differences. broader South African populace is in stark fulfilment of its constitutional and Cabinet-endorsed legislative The devastating impact of the global economic The period of hiatus attributed to protest activities mandate. downturn had precipitated