TRAILS Tribal Library Procedures Manual 3rd Edition September 2008 Tribal Library Procedures Manual 3rd Edition TRAILS Training and Assistance for Indian Library Services School of Library and Information Studies The University of Oklahoma Norman, Oklahoma Lotsee Patterson Program Director Contributors Carlene Engstrom Zora Sampson (Choctaw & Chickasaw) (Salish & Kootenai) Director of the Library & IIT, University of Wisconsin- Director, Salish Kootenai College Library, BarronCounty AILA Past President Kelly Webster (Oneida) Susan Feller Catalog Librarian, Boston College, Past AILA President Development Officer, Oklahoma Department of Libraries Sandra Littletree Susan Hanks (Navajo & Shoshone) Library Programs Consultant, California State Library Fellow, North Carolina State University Library, AILA Vice President Elect Libraries Lotsee Patterson (Comanche) Professor, University of Oklahoma, ALA Honorary member This manual was revised through the American Library Association’s Office for Literacy and Outreach Services (OLOS) and Committee on Rural, Native, and Tribal Libraries of All Kinds. It is made possible with ALA’s 2010 funding. Please send comments or questions to [email protected]. This manual was first produced as part of the original TRAILS program funded by the U.S. Department of Education’s Office of Educational Research and Improvement, Library Programs. The contents of this publication do not necessarily reflect the views or policies of the American Library Association or the U.S. Department of Education, nor does mention of trade names, commercial products, library suppliers, jobbers or organizations imply endorsement by the U.S. Government. -2- Tribal Library Procedures Manual Contents PREFACE ....................................................................................................................................................................5 CHAPTER 1 INTRODUCTION................................................................................................................................6 CHAPTER 2 DEVELOPING A TRIBAL LIBRARY..............................................................................................7 ASSESSING COMMUNITY NEEDS..............................................................................................................................7 ADDITIONAL RESOURCES .........................................................................................................................................8 MISSION, GOALS, AND OBJECTIVES.........................................................................................................................9 GOVERNANCE AND ORGANIZATIONAL STRUCTURE...............................................................................................11 ADDITIONAL RESOURCES .......................................................................................................................................13 CHAPTER 3 PARTNERSHIPS AND LIBRARY COOPERATION ...................................................................14 PARTNERSHIPS .......................................................................................................................................................14 LIBRARY COOPERATION .........................................................................................................................................15 CHAPTER 4 THE LIBRARY FACILITY..............................................................................................................16 ADDITIONAL RESOURCES .......................................................................................................................................17 CHAPTER 5 DEVELOPING THE LIBRARY COLLECTION ..........................................................................18 SELECTING LIBRARY MATERIALS ...........................................................................................................................18 ORDERING ..............................................................................................................................................................19 RECEIVING ..............................................................................................................................................................20 GIFTS ......................................................................................................................................................................20 MENDING.................................................................................................................................................................21 WEEDING ................................................................................................................................................................21 CHAPTER 6 DEVELOPING SPECIAL TRIBAL COLLECTIONS ..................................................................25 VERTICAL FILE ........................................................................................................................................................25 ORAL HISTORY .......................................................................................................................................................26 PHOTOGRAPHS .......................................................................................................................................................27 DIGITIZATION AND DIGITAL ACCESS.......................................................................................................................27 FINDING RESOURCES .............................................................................................................................................28 CHAPTER 7 USER SERVICES ..............................................................................................................................29 CIRCULATION ..........................................................................................................................................................29 REFERENCE ............................................................................................................................................................31 INTERNET AND COMPUTER ACCESS ......................................................................................................................32 CHILDREN’S SERVICES...........................................................................................................................................32 YOUNG ADULT SERVICES.......................................................................................................................................34 ADULT SERVICES....................................................................................................................................................35 ARCHIVAL SERVICES ..............................................................................................................................................37 SUMMARY ...............................................................................................................................................................38 CHAPTER 8 TECHNICAL SERVICES.................................................................................................................39 INITIAL CONSIDERATIONS .......................................................................................................................................39 BASIC COPY CATALOGING PROCEDURES..............................................................................................................40 BASIC ORIGINAL CATALOGING PROCEDURES .......................................................................................................41 ALTERNATIVES FOR TRIBAL LIBRARIES..................................................................................................................42 WHEN AUTOMATION IS NOT AN OPTION ................................................................................................................42 PREPARATION FOR USE .........................................................................................................................................43 SUMMARY ...............................................................................................................................................................43 -3- FURTHER READING.................................................................................................................................................43 CHAPTER 9 MANAGING THE LIBRARY..........................................................................................................45 POLICIES .................................................................................................................................................................45 STAFF MANUAL.......................................................................................................................................................46 VOLUNTEERS ..........................................................................................................................................................47 BUDGETING.............................................................................................................................................................48 FINANCIAL RECORDS..............................................................................................................................................50 RECORDS/STATISTICS............................................................................................................................................51