LASED II P150631 - Project Implementation Manual, October 7, 2017 ROYAL GOVERNMENT OF CAMBODIA Land Allocation for Social and Economic Development Project II (P150631) Project Implementation Manual Guidelines for Project Management and Administration April 20, 2016 LASED II P150631 - Project Implementation Manual, April 20, 2016 ACKNOWLEDGEMENTS The development of this Project Implementation Manual is a joint effort of the LASED II Project Management Team, Project Staff and its national and international consultants. The present manual has been drawn up in accordance with the Standard Operational Procedures agreed upon by the Royal Government of Cambodia, The World Bank and the Asian Development Bank also incorporating suitable processes and procedures tested during the pilot phase of Land Allocation for Social and Economic Development implemented from September 2008 to March 2015. The Project Implementation Manual harmonizes with the WB’s Operational Policies and Guidelines and leans on similar implementation manuals governing Cambodian WB-financed development initiatives. During the drafting process comprehensive documentation on good practice in community demand and driven development and empowerment of poor people within the pilot phase of LASED II was discussed, and in particular project implementation manuals from similar World Bank funded projects. This Project Implementation Manual is designed under the visionary guidance of Samdech Krolar Hoam Sar Kheng, Deputy Prime Minister and Minister of Interior; H.E Im Chhun Lim, Senior Minister, Ministry of Land Management Urban Planning and Construction; H.E Ouk Rabun, Minister of Agriculture, Forestry and Fisheries; and H.E Aun Pornmoniroth, Minister of Economy and Finance. H.E Dr. Sareth Boramy, Project Director of LASED II, Deputy General Director of GDLMUPC, Permanent Deputy General Secretary of NSLC, and Director of Land Distribution Sub-Sector Program (LDSSP), Ministry of Land Management, Urban Planning and Construction (MLMUPC); H.E. Cheam Pe A, Project Coordinator of LASED II, and Deputy Director General, General Directorate of Local Administration, Ministry of Interior; H.E So Khan Rithykun, General Director, General Directorate of Agriculture, Ministry of Agriculture, Forestry and Fisheries; National and provincial project managers, respectively, have ensured that key elements in the PIM were discussed with the Project Management Team before finding place in the PIM. Special thanks go to the World Bank Task Team Leader, Ms. Mudita Chamroeun, and her specialist adviser team for their invaluable guidance and support. 1 | P a g e LASED II P150631 - Project Implementation Manual, April 20, 2016 ABBREVIATIONS AND ACRONYMES AC Agriculture Cooperative AEA Agro-Ecosystem Analysis AFS Agriculture Field Supervisor AWPB Annual Work-Plan and Budget CAU Contract Administration Unit (of Provincial Administration) CDP Commune Development Plan CFD Community Fund for Development CLP Council for Land Policy CLUP Commune Land Use Planning CMAC Commune Mine Action Center CSO Civil Society Organization DAE Department of Agriculture Extension DAO District Agriculture Office DP Donner Partner DPI Division of Planning and Investment of Provincial Administration DTS District Technical Staff DWG District Working Group FA Forestry Administration FFM Financial Management Manual FFS Farmer Field School FU Financial Unit GDA General Directorate of Agriculture GDCG General Department of Cadastre and Geography GIP Group Investment Plan GIS Geographic Information System GPS Global Positioning System GRS World Bank’s Grievance Redress Service GSSLC General Secretariat for Social Land Concession GTZ Gesellschaft für Technische Zusammenarbeit, GmbH HEF Health Equity Fund IDA International Development Association IPM Integrated Pest Management LASED II Land Allocation for Social Economic Development phase II LR Land Recipients LRC Land Recipients Community M&E Monitoring and Evaluation MAFF Ministry of Agriculture, Forestry and Fisheries MEF Ministry of Economy and Finance MLMUPC Ministry of Land Management, Urban Planning and Construction MoC Ministry of Commerce MoH Ministry of Health MoWA Ministry of Women's Affairs MOWRAM Ministry of Water Resources and Meteorology NCDDS National Committee for Sub-National Democratic Development Secretariat NCSLC National Committee for Social Land Concession NGO Non-Governmental Organization PA Provincial Administration PAMC Project Achievement Maintenance Committee PBC Planning and Budget Committee PDA Provincial Department of Agriculture 2 | P a g e LASED II P150631 - Project Implementation Manual, April 20, 2016 PDLMUPCC Provincial Department of Land Management, Urban Planning, Cadastre and Construction PDoWC Provincial Department of Women's Affairs PDSA Provincial Department of Social Affairs PFT Provincial Facilitation Team PIM Project Implementation Manual PLUAC Provincial Land Use Allocation Committee PROCM Procurement Manual PSD Program Support Division PWG Provincial Working Group RFP Request for Proposal RGC Royal Government of Cambodia SLC Social land concession SLM Social land management TLR Target land recipients TOR Terms of Reference TSU Technical Support Unit VAHW Village Animal Health Worker VEW Village Extension Worker 3 | P a g e LASED II P150631 - Project Implementation Manual, April 20, 2016 Table of Contents ABBREVIATIONS AND ACRONYMES .................................................................................................................. 2 Table of Contents 1. THE LASED II PROJECT IMPLEMENTATION MANUAL ....................................................................... 16 1.1 What is the Purpose of the Project Implementation Manual? ................................................... 16 1.2 Contents of the Project Implementation Manual ....................................................................... 16 1.3 Users of this Project Implementation Manual ............................................................................ 17 1.4 Revising the Project Implementation Manual ............................................................................. 17 2. LASED II “GUIDING PRINCIPLES” .................................................................................................... 18 2.1 Ethical Code of Conduct for LASED II Staff .................................................................................. 18 2.2 Internal Control (MEF/FMM Ref. 6) ............................................................................................ 18 3. THE LASED II PROJECT AND SOCIAL LAND CONCESSIONS, IN PARTICULAR FOR AGRICULTURE ......... 20 3.1 What is LASED II? ......................................................................................................................... 20 3.2 Objectives of LASED II and Key Indicators ................................................................................... 20 3.2.1 Project Development Objectives of LASED II ................................................................................ 20 3.2.2 Key Indicators. ............................................................................................................................... 20 3.3 Overall Results Framework of LASED II ....................................................................................... 20 3.3.1 Development Objective ................................................................................................................ 20 3.4 Key Tasks by (Sub-) Project Component and Main activities ...................................................... 21 3.5 Project Financing/Lending Instrument ........................................................................................ 24 3.6 The Legal Framework .................................................................................................................. 24 3.7 LASED II Management Structures ................................................................................................ 25 3.8 Civic Engagement in LASED II....................................................................................................... 25 3.9 Who are the Key Project Partners? ............................................................................................. 25 3.10 Gender Mainstreaming in LASED II .............................................................................................. 25 3.11 Different Types of Land to be Distributed ................................................................................... 26 3.12 Project Implementation Strategy ................................................................................................ 26 3.12.1 Project Areas ................................................................................................................................. 26 3.12.2 Who are the Project Beneficiaries? - Target Population and selection ....................................... 26 3.12.2.1 Project Beneficiaries – The LASED II Project has multiple beneficiaries. ...................................... 26 3.12.2.2 Target Population. ......................................................................................................................... 27 3.12.3 Who Qualifies to Receive Land under the Social Land Concession Program? .............................. 27 3.12.4 Project Coverage and Roll Out ...................................................................................................... 27 3.12.5 Project Sustainability Strategy .....................................................................................................