Board of Directors (Public Meeting) Wednesday 29 November 2017 BOARD OF DIRECTORS MEETING The programme for the next meeting of the Board of Directors will take place: On: Wednesday 29 November 2017 In: The Boardroom, Foundation Trust Headquarters, 2nd Floor Administration Block, York Hospital, Wigginton Road, York, YO31 8HE TIME MEETING LOCATION ATTENDEES 8.00am – NED Monthly Boardroom, York Hospital NEDs 9.30am Meeting 9.30am – Financial Recovery Boardroom, York Hospital Board of Directors 10.30am Board Meeting 10.30am – Board of Directors Boardroom, York Hospital Board of Directors 11.30am meeting held in private 11.45am – Board of Directors Boardroom, York Board of Directors 1.15pm meeting held in Hospital Members of the public Public 2.00pm – Lord Carter Session Boardroom, York Hospital Board of Directors 4.00pm To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. Board of Directors (Public) Agenda SUBJECT LEAD PAPER PAGE TIME 1. Apologies for absence and quorum Chair Verbal - 11.45 – To receive any apologies for absence 11.55 Mr J Taylor 2. Declaration of Interests Chair A 09 To receive any changes to the register of Directors’ declarations of interest, pursuant to section 6 of Standing Orders. 3. Minutes of the meeting held on 27 Chair B 15 September 2017 To receive and approve the minutes from the meeting held on 27 September 2017 4. Matters arising from the minutes and Chair Verbal - any outstanding actions To discuss any matters or actions arising from the minutes 5. Patient Story Chief Verbal - 11.55 Executive – To receive the details of a patient letter 12.05 6. Chief Executives Update Chief C 29 12.05 Executive – To receive an update from the Chief 12.15 Executive To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. SUBJECT LEAD PAPER PAGE TIME Our Finance and Performance Ambition: Our sustainable future depends on providing the highest standards of care within our resources 7. Finance and Performance Committee Executive D 37 12.15 Board – The Chair will ask the Executive Board Leads 12.25 members to provide an appropriate overview to the Board of the key issues this month. The Chair will ask the Non-Executive Directors to comment on any matters of assurance. Papers for information: Finance Report D1 49 Efficiency Report D2 69 Performance Report D3 75 Business Continuity Progress D4 95 8. Winter Pressures Chief Presentation - 12.25 Operating – To receive the finalised Winter Plan. Office, 12.45 Chief Nurse & Deputy Medical Director To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. Our Quality and Safety Ambition: Our patients must trust us to deliver safe and effective healthcare 9. Quality and Safety Committee Executive E 101 12.45 Board – The Chair will ask the Executive Board Leads 12.55 members to provide an appropriate overview to the Board of the key issues this month. The Chair will ask the Non-Executive Directors to comment on any matters of assurance. Papers for information: Patient Safety & Quality Report E1 111 Medical Directors Report E2 145 Chief Nurse Report E3 151 Our Facilities and Environment Ambitions: We must continually strive to ensure that our environment is fit for our future 10. Environment and Estates Committee Executive F 173 12.55 Board – The Chair will ask the Executive Board Leads 13.05 members to provide an appropriate overview to the Board of the key issues this month. The Chair will ask the Non-Executive Directors to comment on any matters of assurance. Papers for information: PLACE F1 187 To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. Our People and Capability Ambition: The quality of our services is wholly dependent on our teams of staff 11. Workforce and Organisational Committee G - 13.05 Development Committee Chair – 13.15 The Chair will ask the Executive Board members to provide an appropriate overview to the Board of the key issues this month. The Chair will ask the Non-Executive Directors to comment on any matters of assurance. Papers for information: Workforce Metrics G1 217 Developing People – Verbal - Improving Care 12. Any other business Verbal - 13.15 Reflections on the meeting BAF Alignment 13. Time and Date of next meeting The next Public meeting will be held on Wednesday 31 January 2017 in the Boardroom, Foundation Trust Headquarters, York Hospital. Items for decision in the private meeting: Corporate Risk Register and Board Assurance Framework The meeting may need to move into private session to discuss issues which are considered to be ‘commercial in confidence’ or business relating to issues concerning individual people (staff or patients). On this occasion the Chair will ask the Board to resolve: To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. 'That representatives of the press, and other members of the public, be excluded from the remainder of this meeting having regard to the confidential nature of the business to be transacted, publicity on which would be prejudicial to the public interest', Section 1(2), Public Bodies (Admission to Meetings) Act l960. To be a valued and trusted partner within our care system delivering safe effective care to the population we serve. Register of directors’ interests Nov 2017 Additions: No changes Changes: D Willcocks—Director Clifton Estates Ltd (linked to JRF) Deletions: No deletion A 9 Director Relevant and material interests Directorships including non Ownership part-ownership Majority or controlling A position of authority in a Any connection with a vol- Any connection with -executive directorships or directorship of private share holdings in or- charity or voluntary organisa- untary or other organisa- an organisation, entity held in private companies companies business or ganisations likely or tion in the field of health and tion contracting for NHS or company consider- or PLCs (with the excep- consultancies likely or pos- possibly seeking to do social care. services or commissioning ing entering into or tion of those of dormant sibly seeking to do busi- business with the NHS. NHS services having entered into a companies). ness with the NHS. financial arrangement with the NHS founda- tion trust including but not limited to, lenders Ms Susan Syming- Non-executive Nil Nil Act as Trustee –on be- Member—the Court of Nil ton Director—Beverley half of the York Teaching University of York (Chair) Building Society Hospital Charity Director - Lodge Cottages Ltd Jennifer Adams Non-executive Direc- Nil Nil Act as Trustee –on be- Spouse is a Consultant Nil (Non-Executive tor Finance Yorkshire half of the York Teaching Anaesthetist at the Director) PLC Hospital Charity Trust Ms Libby Raper Director—Yellowmead Nil Nil Act as Trustee –on be- Governor —Leeds City Nil (Non-Executive Ltd half of the York Teaching College Director) Hospital Charity Chairman and Director - Leeds College of Mu- sic Member—The Universi- ty of Leeds Court Trustee—York Music Hub Mr Michael Sweet Nil Nil Nil Act as Trustee –on be- Nil Nil (Non-Executive half of the York Teaching Director) Hospital Charity 10 Director Relevant and material interests Directorships including non- Ownership part- Majority or controlling A position of authority in a Any connection with a Any connection with an executive directorships held in ownership or directorship share holdings in charity or voluntary voluntary or other organisation, entity or private companies or PLCs of private companies organisations likely or organisation in the field of organisation contracting company considering (with the exception of those of business or consultancies possibly seeking to do health and social care. for NHS services or entering into or having dormant companies). likely or possibly seeking business with the NHS. commissioning NHS entered into a financial to do business with the services arrangement with the NHS. NHS foundation trust including but not limited to, lenders or banks Professor Dianne Member—Great Exhibition Nil Nil Chair—Charitable Director—London Nil Willcocks of the North (2018) Board Trustee Metropolitan University (Non-Executive Act as Trustee –on Director) behalf of the York Board Member—York Teaching Hospital Museums Trust Charity Chair of Steering Trustee and Vice Group - York Mediale Chair—of the Joseph Festival Rowntree Foundation and Joseph Rowntree Housing Trust Director—Clifton Estates Ltd (linked to JRF) Chair—Advisory Board, Centre for Lifelong Learning University of York Member—Executive Committee YOPA Patron—OCAY Chairman - City of York Fairness and Equalities Board Member –Without Walls Board 11 Director Relevant and material interests Directorships including non- Ownership part- Majority or controlling A position of authority in Any connection with a Any connection with an executive directorships held ownership or directorship share holdings in a charity or voluntary voluntary or other organisation, entity or in private companies or PLCs of private companies organisations likely or organisation in the field organisation contracting company considering (with the exception of those of business or consultan- possibly seeking to do of health and social care. for NHS services or com- entering into or having dormant companies). cies likely or possibly business with the NHS. missioning NHS services entered into a financial