MICROSOFT OFFICE 2000 TO 2003 Table of Contents Page LESSON 1: INTRODUCTION..........................................................................1 ♦ Old Version Compatibility...........................................................................1 ♦ Task Pane.....................................................................................................1 ♦ Help..............................................................................................................3 ♦ Clip Art........................................................................................................6 ♦ Research.......................................................................................................9 ♦ The Clipboard............................................................................................10 ♦ Paste Options.............................................................................................13 ♦ System Security.........................................................................................14 LESSON 2: MICROSOFT WORD .................................................................16 ♦ AutoCorrect Options..................................................................................17 ♦ Smart Tags.................................................................................................19 ♦ Drawing Area.............................................................................................21 ♦ Styles and Formatting ................................................................................22 ♦ Create New Styles......................................................................................25 ♦ Markup Information...................................................................................26 ♦ Document Protection.................................................................................28 ♦ Reading Layout..........................................................................................32 LESSON 3: MICROSOFT EXCEL ................................................................35 ♦ Error Checking...........................................................................................35 ♦ AutoSum ....................................................................................................36 ♦ List Management .......................................................................................37 ♦ Workbook Comparison..............................................................................43 LESSON 4: MICROSOFT ACCESS ..............................................................45 ♦ Error Checking...........................................................................................46 ♦ Field Property Improvements ....................................................................49 ♦ Object Dependency....................................................................................50 LESSON 5: MICROSOFT POWERPOINT ..................................................53 ♦ Package for CD..........................................................................................55 ♦ Saving Ink Markup ....................................................................................58 LESSON 6: MICROSOFT PUBLISHER.......................................................60 ♦ Design Checker..........................................................................................62 ♦ Page Sorter.................................................................................................64 ♦ Layout and Baseline Guides ......................................................................65 LESSON 7: MICROSOFT OUTLOOK .........................................................67 ♦ Search Folders............................................................................................70 ♦ E-mail Desktop Alerts ...............................................................................74 ♦ Read Receipts............................................................................................76 ♦ Reading Pane.............................................................................................78 ♦ AutoComplete............................................................................................80 ♦ Distribution List Expansion.......................................................................80 ♦ Propose New Time.....................................................................................81 ♦ Side-by-Side Calendars..............................................................................83 This workbook may be reproduced in whole or in part by an employee of the Maine Department of Health and Human Services. All other reproduction is prohibited unless written permission is obtained from the Technology Education Unit of the institute for Public Sector Innovation, Muskie School of Public Service. Last Updated: 2/7/2005 NOTES LESSON 1: INTRODUCTION OBJECTIVES: Become familiar with the overall differences in Microsoft Office 2003 as compared to the 2000 version OVERVIEW The purpose of this class is to familiarize you with the features in Microsoft Office 2003 that have been added or significantly changed from the Microsoft Office 2000 version. The courseware is divided into lessons for each program application. This introduction will focus on the overriding changes that affect multiple programs within Office 2003. ♦ Old Version Compatibility OVERVIEW According to the Microsoft literature, as you open files that were created in Office 2000 in the 2003 version, you should notice no difference in content or formatting. There is also supposed to be no issue with backwards compatibility, i.e. opening and using documents that were created in Office 2003 in Office 2000. Unfortunately, this is not always the case. Modestly formatted text documents are usually fine; however, graphics-heavy documents have proved to cause issues when moved from one version to another. Additionally, Microsoft Office 2003 does not necessarily play well with other programs. For example, if you use Adobe Acrobat to convert Office files into .pdf format for use over the Web, you need to have the latest version of the software for it to work on Office 2003 files. These incompatibilities are not only a nuisance, but can be costly as well. ♦ Task Pane OVERVIEW Each time you open one of the Microsoft Office 2003 programs, a panel will be displayed along the right-hand side of the screen. This is the Task Pane. Initially, the Task Pane allows you to access Microsoft Office Online assistance, open a recently accessed file, browse for files to use, or create a brand new file. Exceptions to this are Publisher, in which the panel is on the Courseware Title Page 1 NOTES left side of the screen, and Outlook, where the panel is also on the left but is called the Navigation Pane. Task Pane drop- down arrow and Close button Task Pane At the top of the Task Pane is a drop-down menu. If you click this arrow, you will see a list of additional panels you can access based on the program. Clicking one of these options switches your panel to that function. Since these options differ from one program to the next, they will be described in greater detail in upcoming lessons. STEPS 1. To choose a Task Pane function, click the drop-down arrow in the upper right corner of the panel. 2. Click the Task Pane function you wish to use. 3. To close the Task Pane, click the CLOSE button in the upper right corner of the panel. 4. To reopen the Task Pane, click VIEW, TASK PANE. DID YOU KNOW? Holding down the SHIFT key and pressing the F1 key will open the Task pane. Page 2 Courseware Title EXERCISE: 1) Open Microsoft Word. 2) Open the New Document Task Pane, and view your options. 3) Click the Close button in the upper right corner of the Task Pane. 4) Click View, Task Pane to reopen the Task Pane. ♦ Help OVERVIEW The Office Assistant still exists, but you will no longer see it pop up unasked as it sometimes would do in Office 2000. Instead, a “Type a question for help” text box appears in the upper right corner of your program window. Here you may type a word, phrase, or question, just as you did when the Office Assistant would ask what you needed help with. In this case, the Search Results Task Pane will appear, indicating that a search is going on. Instead of looking through a local file of help topics, Office 2003 looks through its entire website for matches to your query. This process takes a bit longer, but should provide more up-to-date information as it is periodically revised. Page 3 NOTES STEPS 1. Click in the TYPE A QUESTION FOR HELP text box. 2. Type a word, phrase, or question in the box, and press ENTER. The SEARCH RESULTS window will appear. 3. Click the link of the desired topic. 4. Read and/or print the information provided. 5. To let Microsoft know if the results provided actually helped you, click the appropriate WAS THIS INFORMATION HELPFUL? button. 6. If you clicked NO, you will be asked why. 7. Continue through the prompts until you have answered all questions. 8. Close the Help window. HELPFUL HINT: If you forget about the “Type a question for help” text box, you may click Help in the Menu Bar, and click Microsoft Office “program” Help. EXERCISE: 1) Click in the Help text box. 2) Type close task pane, and press Enter. 3) Click the first link that appears. 4) View the information, and close the Help window. Page 4 Courseware Title Another help feature that has changed is the Question Mark that appears at the top of some dialog boxes. Previously,