A G E N D A Athabasca Airport Committee Athabasca County Thursday, January 10, 2019 - 9:30 a.m. FCSS Meeting Room Athabasca Airport Committee Athabasca County Thursday, January 10, 2019 - 9:30 a.m. Page 1. CALL TO ORDER 2. SELECTION OF A CHAIRPERSON 3. APPROVAL OF AGENDA 3.1 January 10, 2019, Airport Committee 4. APPROVAL OF MINUTES 4.1 October 4, 2018, Airport Minutes 3 - 5 5. BUSINESS ARISING FROM THE MINUTES 5.1 6. FINANCIALS 6.1 December 31, 2018 6 7. NEW BUSINESS 7.1 Alberta Airports Managers Association Seminar 7 7.2 Athabasca Airport Strategic Plan Update 8 - 10 7.3 2019 Lease Fees Review 11 7.4 2018 - 2021 Tourism and Economic Development Committee 12 - 31 Strategic Plan 7.5 Fuel Sales and Movement 32 - 33 7.6 7.7 8. INFORMATION 8.1 Manager's Report 34 8.2 October 31, 2018, AAMA Newsletter 35 - 42 8.3 November 30, 2018, AAMA Newsletter 43 - 50 8.4 December 31, 2018, AAMA Newsletter 51 - 58 8.5 9. IN CAMERA ITEMS 9.1 10. NEXT MEETING 10.1 April 4, 2019 11. ADJOURNMENT Page 2 of 58 AGENDA ITEM # 4.1 Athabasca Airport Committee Meeting Athabasca County October 04, 2018 - 9:30 AM County Office - Chambers PRESENT: Chair Brent Murray; Members Christi Bilsky, Dwayne Rawson, Travais Johnson, Derrick Woytovicz; Health Safety & Facilities Coordinator Norm De Wet; and Recording Secretary Iryna Kennedy. CALL TO ORDER: Chair Murray called the meeting to order at 9:36 a.m. APPROVAL OF AGENDA: October 4, 2018, Airport Committee Resolution Moved by Member Johnson that the agenda be adopted as AP 18-30 presented. Motion Carried. APPROVAL OF MINUTES: July 5, 2018, Airport Committee Minutes Resolution Moved by Member Bilsky that the minutes of the July 5, 2018, AP 18-31 Athabasca Airport Committee meeting be adopted as presented. Motion Carried. BUSINESS ARISING FROM THE MINUTES: 2018 Fly-In BBQ Summary Health Safety & Facilities Coordinator De Wet provided a brief summary of the 2018 Fly-In BBQ. Discussion ensued. Resolution Moved by Member Rawson that the final costs and statistics of the AP 18-32 2018 Fly-In BBQ be accepted as information. Motion Carried. Runway Markings Update Health Safety & Facilities Coordinator De Wet provided a review on the process for change of runway numbers to be listed in the Canadian Flight Supplement. Resolution Moved by Member Woytovicz that the update on the runway AP 18-33 markings be accepted as information. Motion Carried. CHAIR ADMINISTRATOR Page 3 of 58 AGENDA ITEM # 4.1 Athabasca Airport Committee Meeting Athabasca County October 04, 2018 - 9:30 AM County Office - Chambers FINANCIAL: September 30, 2018 Health Safety & Facilities Coordinator De Wet reviewed the financial report ending September 30, 2018 for all Members present. Resolution Moved by Member Johnson that the financial report ending AP 18-34 September 30, 2018, be accepted as information. Motion Carried. NEW BUSINESS: Budget 2019-2021 Health Safety & Facilities Coordinator reviewed the proposed draft three year Athabasca airport budget for all Members present. Resolution Moved by Chair Murray to recommend to the Budget and Finance AP 18-35 Committee to put $ 50,000.00 annually into reserves towards a Jet A1 installation in 2021. Motion Carried. Resolution Moved by Member Bilsky to accept the draft three year Airport AP 18-36 budget with amendments as discussed. Motion Carried. Chair Murray declared a brief recess at 10:28 a.m. The meeting reconvened at 10:35 a.m. Lease Agreement Health Safety & Coordinator De Wet reviewed the conditions of the lease agreement with Western Canadian Aerial Ltd. for all Members present. Resolution Moved by Member Bilsky to accept the Western Canadian Lease AP 18-37 agreement as information. Motion Carried. Husky Energy Wells Resolution Moved by Member Johnson that the information on the Husky wells AP 18-38 abandonment be accepted as presented and further to forward the information to County Council. Motion Carried. CHAIR ADMINISTRATOR Page 4 of 58 AGENDA ITEM # 4.1 Athabasca Airport Committee Meeting Athabasca County October 04, 2018 - 9:30 AM County Office - Chambers Fuel Sales and Movement Health Safety & Facilities Coordinator De Wet reviewed the report on fuel sales and landings statistics at Athabasca Airport for all Members present. Resolution Moved by Member Woytovicz that the report on fuel sales and AP 18-39 statistics be accepted as information. Motion Carried. Lease Extension Resolution Moved by Member Johnson to approve the extension of the lease AP 18-40 agreement between Athabasca County and Mr. Goetsch as presented. Motion Carried. INFORMATION: Manager's Report Health Safety & Facilities Coordinator De Wet reviewed his report for all Members present. Resolution Moved by Member Rawson that the Airport Manager's report be AP 18-41 accepted as information. Motion Carried. AAMA Newsletters Members in attendance reviewed the AAMA newsletters. Resolution Moved by Member Bilsky to accept all AAMA newsletters as AP 18-42 information. Motion Carried. NEXT MEETING: January 10, 2019 ADJOURNMENT: Resolution Moved by Member Woytovicz to adjourn the meeting at 10:54 a.m. AP 18-43 Motion Carried. CHAIR ADMINISTRATOR Page 5 of 58 AGENDA ITEM # 6.1 ATHABASCA COUNTY Airport December 31, 2018 2016 2017 December2017 2018 2018 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET % AIRPORT Revenue Sale of Fuel $48,502 $34,301 $34,301 $47,203 $45,000 104.90% Landing Fees 8,685 8,460 8,460 3,375 8,500 39.71% Fly In Revenue 2,500 1,450 1,450 66 2,500 2.65% Lease Revenue 8,682 8,282 8,282 24,218 22,379 108.22% Gas Well Revenue 4,900 4,900 4,900 4,900 4,900 100.00% Other Income 393 376 376 422 600 70.31% Total Revenue 73,662 57,769 57,769 80,184 83,879 95.60% Expenses Per Diems 1,490 720 720 1,320 1,700 77.65% Mileage 511 283 283 333 800 41.59% Subsistence 2,507 304 304 1,676 1,900 88.19% Freight 33 33 0.00% Professional Fees 2,487 1,369 1,369 1,509 2,800 53.89% Registration Fees 248 850 850 810 1,600 50.63% Special Projects 61,217 65,000 94.18% Other General Expenses 9,629 6,882 6,882 7,265 7,000 103.79% Permits & Licenses 188 123 123 188 200 94.00% Insurance 4,528 4,373 4,373 4,371 5,000 87.42% Vehicle Rent 4,000 4,000 4,000 4,000 4,000 100.00% Office Supplies 40 31 31 200 0.00% Water & Sewer 2,505 3,098 3,098 2,648 4,000 66.19% Gas 3,601 3,751 3,751 4,913 4,000 122.83% Power 6,028 5,844 5,844 5,844 6,500 89.90% Telephone 599 599 599 679 600 113.22% Depreciation Expense 125,290 124,956 124,956 126,000 0.00% Equipment Maintenance 12,982 11,440 11,440 9,491 11,500 82.53% AV Gas Expenses 41,494 31,356 31,356 53,208 38,500 138.20% Grounds & Runway Maint. 54,210 35,283 35,283 26,772 42,000 63.74% Building Maintenance 3,807 4,508 4,508 3,107 6,000 51.78% Total Expenses 276,145 239,804 239,804 189,351 329,300 57.50% Net Airport (202,483) (182,035) (182,035) (109,167) (245,421) 44.48% 13 2019-0" Page 6 of 58 AGENDA ITEM # 7.1 Administrative Report From: Norm De Wet To: Airport Committee Date: January 10, 2019 Subject: Alberta Airports Managers Association Seminar - Fantasy Land 1. Background The Alberta Airport Managers Association Seminar is scheduled for June 12 - 14, 2019, at the Fantasyland Hotel in Edmonton. 2. Discussion To approve that both Members at Large attend the seminar, and to determine which Councilors want to attend so that County Council approval can be sought. 3. Options • To authorize Paul Ponich and Derrick Woytovicz to attend the AAMA Seminar, as scheduled; and further to provide an administrative report to County Council for those Councilors attending this seminar. • Modify, then approve as modified. • Refuse. • Another course of action as directed by the Airport Committee. Author - Norm De Wet Page 7 of 58 AGENDA ITEM # 7.2 Administrative Report From: Norm De Wet To: Airport Committee Date: January 10, 2019 Subject: Athabasca Airport - Strategic Plan 1. Background At the Athabasca Airport Committee meeting on October 4, 2018, resolution AP 18-35 recommended to the Budget and Finance Committee that $50,000.00 be put into reserves annually towards a Jet A1 installation in 2021. 2. Discussion To ensure that the Athabasca Airport Strategic plans remains relevant and in line with the airport committee decisions, it is recommended that the following items be amended: • Jet A Installation: 2021 • Weather System Installation: 2020 (Item moved back one year for budgeting purposes) 5 Year Plan Improve Apron Lighting Completed Runway, Taxiway and Apron Painting Completed (3 -4 year cycle) Electronic Entrance Gate/Wider Texas Gate Completed Jet A Installation 2021 Pending Council Approval Weather System (AWOS) 2020 Pending Council Approval Increase Airport Tie Downs TBD TBD Airport Access Road Paving TBD 10 Year Plan Taxiway Rehabilitation Completed Runway Rehabilitation TBD Partnerships with Third Party TBD 3. Attachments • Athabasca Airport Strategic Plan Page 8 of 58 AGENDA ITEM # 7.2 4. Options • To approve the Strategic Plan update as recommended. • To modify, then approve as modified. • To refuse. • To table for more information. • Another course of action as directed by the Airport Committee. 5. Staff Suggestion To approve the Athabasca Airport Strategic Plan update as recommended.