PyeongChang 2018 NPC Chefs de Mission Dossier January 2017 1 NPC Chefs de Mission Dossier Published in January 2017, the NPC Chefs de Mission Dossier describes services and operations for NPCs before and during the PyeongChang 2018 Paralympic Winter Games. Please note that this document has not been validated in its entirety by the International Paralympic Committee (IPC). Although the information provided was correct at the time of publication, policies and procedure will evolve over the next year. Further details will be provided in the NPC Chefs de Mission Manual, which will be published in January 2018. This material shall not be duplicated or disclosed to third parties or the general public, whether in whole or part, without prior written consent from the PyeongChang Organizing Committee for the 2018 Olympic & Paralympic Winter Games. 2 NPC Chefs de Mission Dossier 2.12.3 Non-Competition Venue Codes ......... 30 1. INTRODUCTION .................................. 8 2.13 Accreditation Categories and Access 1.1 Key Dates for NPCs ........................................... 9 Entitlements .......................................................... 31 1.2 NPC Services Department ............................... 12 2.13.1 Accreditation for NPC Drivers ............ 31 1.3 NPC Relations Representatives ....................... 13 2.14 Accreditation Facilities .................................. 31 1.4 NPC Communications ..................................... 13 3. CUSTOMS AND INTERNATIONAL 1.5 NPC Chefs de Mission Seminar ....................... 13 1.6 NPC Visits ........................................................ 14 FREIGHT ................................................ 34 1.7 Support Grants ................................................ 14 3.1 Korean Customs .............................................. 34 1.7.1 Overview .............................................. 14 3.2 Customs Broker & Freight Forwarder ............. 34 2. DELEGATION REGISTRATION ........ 17 3.3 Customs Clearance at Port of Entry ................ 35 3.4 PyeongChang 2018 Customs Procedure 2.1 Accreditation and Sport Entries Overview ...... 17 (Special Exemption Procedure) ............................. 35 2.1.1 Timeline ............................................... 17 3.4.1 POCOG as Importer .............................. 36 2.1.2 Nine Basic Steps in the Accreditation 3.4.2 Individual as Importer .......................... 36 and Sport Entries Process ............................. 18 3.4.3 Accompanied Freight ........................... 36 2.2 Registration package ....................................... 19 3.5 Import of Specific Goods ................................. 37 2.2.1 Documents to be Returned to POCOG 19 3.5.1 Food Products & Plants ........................ 37 2.3 Submission of Accreditation Data ................... 20 3.5.2 Guide Dogs and Assistance Dogs ......... 37 2.3.1 Photograph Requirements for PIACs ... 22 3.5.3 Medicine and Pharmaceutical 2.4 IPC Eligibility Forms ......................................... 22 Products ........................................................ 37 2.5 Verification of Submitted Data ....................... 23 3.5.4 Para Biathlon Air Rifles 2.6 Pre-Delegation Registration Meetings and Ammunition ........................................... 38 (Pre-DRMs) ...................................................... 23 3.6 Customs Duties and Tax Rates ........................ 38 2.7 Production and Distribution of Pre-valid 3.7 Customs Procedure for Individuals ................. 39 PIACs ..................................................................... 24 3.7.1 Filling out Customs Declaration Form .. 39 2.7.1 Pre-valid PIAC as Visa ........................... 24 3.7.2 Duty-Free Allowance for Travellers ...... 39 2.7.2 Procedures for Entering and Staying in 3.7.3 Goods to Declare .................................. 40 the Republic of Korea with a PIAC ................ 25 2.7.3 Lost or Damaged PIACs ........................ 25 4. FREIGHT DELIVERIES TO VENUES 42 2.7.4 PIAC Awareness among Immigration 4.1 Transition and Delivery Period ........................ 42 Authorities .................................................... 25 4.1.1 Notifying POCOG Logistics of Inbound 2.8 Sport Entries Process ...................................... 25 Freight ........................................................... 42 2.8.1 Online Sport Entries System ................ 26 4.1.2 NPC Freight Delivery and Removal 2.8.2 Sport Class and Eligibility ..................... 26 Dates for Paralympic Village ......................... 43 2.8.3 Final Submission and Deadline ............ 27 4.1.3 Freight Arrival at the 2.9 Delegation Registration Meetings (DRMs) ..... 27 Paralympic Village ......................................... 43 2.9.1 Sport Entries ........................................ 28 4.2 Security Lockdown .......................................... 43 2.9.2 Accreditation ........................................ 28 4.2.1 Five Keys to the Gate ........................... 43 2.9.3 Village Allotment.................................. 28 4.2.2 Vehicle Screening Locations ................. 44 2.9.4 Other Topics ......................................... 28 4.3 Deliveries between Paralympic Village and 2.10 PIAC Validation ............................................. 29 Venues .................................................................. 44 2.11 Accreditation Policies.................................... 29 4.4 Removal of Freight .......................................... 44 2.11.1 NPC Team Size Formula for 4.5 Division of Responsibilities for Freight between Paralympic Winter Games ............................ 29 NPCs and POCOG ................................................. 45 2.12 Zone Access Codes and Symbols .................. 29 5. ARRIVALS .......................................... 47 2.12.1 Venue Accreditation Zones ................ 30 5.1 Arrivals and Departures Data .......................... 47 2.12.2 Competition Venue Codes ................. 30 3 NPC Chefs de Mission Dossier 5.1.1 Arrivals and Departures Online 6.4.11 Residential Zone Facilities .................. 80 Information System ...................................... 47 6.5 Village Plaza .................................................... 81 5.2 Arrivals in the Republic of Korea ..................... 47 6.5.1 Village Café ........................................... 81 5.2.1 Arrival Documents ............................... 48 6.5.2 Retail Services ...................................... 81 5.3 Official Port of Entry ....................................... 48 6.5.3 Team Welcome Ceremonies ................ 83 5.3.1 Charter and Corporate Flights ............. 48 6.5.4 Media Centre ....................................... 83 5.4 Dates of Services ............................................. 48 6.5.5 Protocol Office ..................................... 83 5.5 Arrivals at Incheon International Airport (ICN) 48 6.6 Village Transport ............................................. 84 5.5.1 Accreditation Validation Desks ............ 49 6.6.1 Village Transport Mall .......................... 84 5.5.2 Baggage Claim and Transfer of 6.6.2 NPC Parking .......................................... 84 Accompanying Baggage ................................ 49 6.6.3 T2 and T3 Parking ................................. 84 5.5.3 Transport to the Village ....................... 50 6.7 Other Village Information ............................... 84 5.5.4 Delivery of Sport Equipment from the 6.7.1 Village Accessibility Standard ............... 84 Airport to the Venues ................................... 50 6.7.2 Disability Awareness ............................ 84 5.6 NPC Access to Baggage Claim Area ................. 51 6.7.3 Language Service .................................. 85 5.7 Mishandled Baggage (Lost, Delayed or 6.7.4 Non-Smoking Policy ............................. 85 Damaged) .............................................................. 51 6.7.5 Food and Beverage Policy .................... 85 5.7.1 At the Airport ....................................... 51 6.7.6 Alcohol Policy ....................................... 85 5.8 First Time Arrivals at the Paralympic Village... 51 6.7.7 Sexual Harassment Policy .................... 86 5.9 Arrival of NPC Presidents and Secretaries 6.7.8 Law Enforcement Public Safety General and International Dignitaries .................. 51 Services ......................................................... 86 6. PARALYMPIC VILLAGE .................... 53 6.7.9 Ambulance and Fire Services ............... 86 6.1 Introduction .................................................... 53 6.7.10 Evacuation Procedure Information .... 86 6.1.1 Paralympic Village Timeline ................. 53 6.7.11 Lost and Found ................................... 86 6.2 Paralympic Village Pre-Opening ...................... 54 6.7.12 Village Newspaper ............................. 86 6.2.1 Accommodation ................................... 54 7. VENUES ............................................. 88 6.2.2 Food Services ....................................... 54 7.1 Coastal Cluster Venues ................................... 88 6.2.3 Transport Services................................ 55 7.1.1 Competition and Training Venues ........ 88 6.2.4 Resident Services ................................. 55 7.1.2 Non-competition Venues ..................... 88 6.2.5 Guest Pass Services .............................. 55 7.2 Mountain Cluster Venues ............................... 90 6.2.6 Retail