1 1 RETURN BIDS TO: Title - Sujet RETOURNER LES SOUMISSIONS À: Linguistic Management System Bid Receiving - PWGSC / Réception des soumissions - Solicitation No. - N° de l'invitation Amendment No. - N° modif. TPSGC EN578-170004/B 004 11 Laurier St. / 11, rue Laurier Date Place du Portage, Phase III Client Reference No. - N° de référence du client Core 0B2 / Noyau 0B2 EN578-170004 2018-11-30 Gatineau GETS Reference No. - N° de référence de SEAG Quebec PW-$$EE-006-33702 K1A 0S5 Bid Fax: (819) 997-9776 File No. - N° de dossier CCC No./N° CCC - FMS No./N° VME 006ee.EN578-170004 Time Zone SOLICITATION AMENDMENT Solicitation Closes - L'invitation prend fin at - à 02:00 PM Fuseau horaire MODIFICATION DE L'INVITATION Eastern Daylight Saving on - le 2019-01-10 Time EDT F.O.B. - F.A.B. The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation Plant-Usine: Destination: Other-Autre: remain the same. Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur Dhir, Shaveta 006ee Ce document est par la présente révisé; sauf indication contraire, Telephone No. - N° de téléphone FAX No. - N° de FAX les modalités de l'invitation demeurent les mêmes. (613) 720-9354 ( ) ( ) - Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Comments - Commentaires Vendor/Firm Name and Address Instructions: See Herein Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Telephone No. - N° de téléphone Systems Software Procurement Division / Division des Facsimile No. - N° de télécopieur achats des logiciels d'exploitation Terrasses de la Chaudière Name and title of person authorized to sign on behalf of Vendor/Firm 4th Floor, 10 Wellington Street (type or print) 4th etage, 10, rue Wellington Nom et titre de la personne autorisée à signer au nom du fournisseur/ Gatineau de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Quebec K1A 0S5 Signature Date Page 1 of - de 1 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EN578-170004/E 004 006ee Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME EN976-180875 EN976-180875 REQUEST FOR PROPOSAL (RFP) AMENDMENT 004 This amendment 004 is raised for the following: A) Consolidate the previously issued solicitation documents by deleting all previous documents in their entirety and replacing with the solicitation documents herein. B) The solicitation documents in this amendment 004 will supersede all previous documents. Page 2 of - de 58 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EN578-170004/E 004 006ee Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME EN976-180875 EN976-180875 REQUEST FOR PROPOSAL FOR LINGUISTIC SERVICES REQUEST MANAGEMENT SYSTEM (LSRMS) FOR TRANSLATION BUREAU Page 3 of - de 58 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EN578-170004/E 004 006ee Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME EN976-180875 EN976-180875 TABLE OF CONTENTS PART 1 - GENERAL INFORMATION ............................................................................................................... 6 1.1 INTRODUCTION .......................................................................................................................................................... 6 1.2 SUMMARY .................................................................................................................................................................... 6 1.3 MULTIPLE RFP RELEASES ...................................................................................................................................... 8 1.4 DEBRIEFINGS .............................................................................................................................................................. 8 1.5 COMMUNICATIONS NOTIFICATIONS .................................................................................................................... 9 1.6 CONFLICT OF INTEREST…………….………………...…………………………………………………………....9 PART 2 - BIDDER INSTRUCTIONS ................................................................................................................. 9 2.1 STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS ............................................................................ 9 2.2 SUBMISSION OF BIDS ............................................................................................................................................. 10 2.3 FORMER PUBLIC SERVANT .................................................................................................................................. 10 2.4 ENQUIRIES - BID SOLICITATION .......................................................................................................................... 11 2.5 APPLICABLE LAWS .................................................................................................................................................. 12 2.6 IMPROVEMENT OF REQUIREMENT DURING SOLICITATION PERIOD ....................................................... 12 PART 3 - BID PREPARATION INSTRUCTIONS ........................................................................................... 12 3.1 BID PREPARATION INSTRUCTIONS .................................................................................................................... 12 3.2 SECTION I: TECHNICAL BID……………………………………………………………………..…….....126 3.3 SECTION II: FINANCIAL BID……………………………………………………………………………... .129 3.4 ELECTRONIC PAYMENT OF INVOICES – BID…………………………………………………….….... 20 3.5 EXCHANGE RATE FLUCTUATION………………………………………………………………............20 3.6 SECTION III: CERTIFICATIONS……………………………………………………………………….... 20 3.7 BIDDER’S PROPOSED SITES OR PREMISES REQUIRING SAFEGUARDING MEASURES…………..20 PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION .................................................... 21 4.1 EVALUATION PROCEDURES ................................................................................................................................ 21 4.2 TECHNICAL EVALUATION ...................................................................................................................................... 24 4.3 FINANCIAL EVALUATION ........................................................................................................................................ 25 4.4 BASIS OF SELECTION ............................................................................................................................................. 25 PART 5 – CERTIFICATIONS AND ADDITIONAL INFORMATION ............................................................. 28 5.1 CERTIFICATIONS REQUIRED WITH THE BID .................................................................................................... 28 5.2 CERTIFICATIONS PRECEDENT TO CONTRACT AWARD AND ADDITIONAL INFORMATION................ 28 PART 6 - SECURITY, FINANCIAL AND OTHER REQUIREMENTS ........................................................... 30 6.1 SECURITY REQUIREMENTS .................................................................................................................................. 30 6.2 FINANCIAL CAPABILITY .......................................................................................................................................... 31 PART 7 - RESULTING CONTRACT CLAUSES ............................................................................................ 31 7.1 REQUIREMENT...........................................................................................................................................31 7.2 TASK AUTHORIZATION PROCESS ...........................................................................................................32 Page 4 of - de 58 Solicitation No. - N° de l'invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EN578-170004/E 004 006ee Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME EN976-180875 EN976-180875 7.3 PROFESSIONAL SERVICES – GENERAL .................................................................................................33 7.4 STANDARD CLAUSES AND CONDITIONS................................................................................................34 7.5 SECURITY REQUIREMENTS .....................................................................................................................34 7.6 TERM OF CONTRACT ................................................................................................................................39 7.7 AUTHORITIES .............................................................................................................................................39 7.8 PROACTIVE DISCLOSURE OF CONTRACTS WITH FORMER PUBLIC SERVANTS ..............................40 7.9 PAYMENT....................................................................................................................................................40 7.10 LIMITATION OF EXPENDITURE.................................................................................................................45