Relay For Life Luminaria Chair Guidebook American Cancer Society Eastern Division RelayForLife.org LUMINARIA CHAIR guidebook Table of Contents WELCOME TO THE RELAY FOR LIFE COMMITTEE!...........................................................................................................4 WHERE DO THE DOLLARS GO?.............................................................................................................................................5 RELAY FOR LIFE OVERVIEW...................................................................................................................................................8 WHAT IS RELAY FOR LIFE?........................................................................................................................................................8 PHILOSOPHY – WHY WE RELAY ...............................................................................................................................................8 WHY RELAY?............................................................................................................................................................................8 NATIONAL RELAY FOR LIFE EVENT STANDARDS.........................................................................................................................9 Overnight Event...................................................................................................................................................................9 Opening and Closing Ceremony..........................................................................................................................................9 Luminaria Ceremony ...........................................................................................................................................................9 Survivorship Activities .........................................................................................................................................................9 Mission Delivery..................................................................................................................................................................9 Team Registration/Commitment Fee ...................................................................................................................................9 Tobacco-Free Environment .................................................................................................................................................9 No Alcohol Allowed .............................................................................................................................................................9 Follow National Text/Graphic Standards..........................................................................................................................10 NATIONAL RELAY FOR LIFE EVENT RECOMMENDATIONS .........................................................................................................10 Always Focus on Teams.....................................................................................................................................................10 Mentor Teams Through Time.............................................................................................................................................10 Communicate, Communicate, Communicate .....................................................................................................................10 Location, Location, Location.............................................................................................................................................10 Length of Event..................................................................................................................................................................10 RELAY FOR LIFE ACROSS THE COUNTRY ..................................................................................................................................11 INTERNATIONAL RELAY FOR LIFE .............................................................................................................................................12 STEP 1 – RECOGNIZE YOUR COMMITMENT.....................................................................................................................13 JOB DESCRIPTION:LUMINARIA CHAIR .....................................................................................................................................13 Responsibilities ..................................................................................................................................................................13 Qualifications ....................................................................................................................................................................13 Support Provided...............................................................................................................................................................13 Staff & Volunteer Partnership ...........................................................................................................................................14 Your Role on the Relay Planning Committee.....................................................................................................................14 Your Role Leading the Luminaria Sub-Committee ............................................................................................................15 Suggested Role Delineation on the Luminaria Sub-Committee .........................................................................................16 Luminaria Sub-Committee Chair: Luminaria Sales ..........................................................................................................16 Luminaria Sub-Committee Partner: Luminaria Logistics and Ceremony.........................................................................16 PARTNERSHIP AGREEMENT ......................................................................................................................................................17 SUGGESTED TIMELINE..............................................................................................................................................................20 Your Relay For Life!..........................................................................................................................................................22 STEP 2 – RECRUIT YOUR PARTNERS...................................................................................................................................23 FIND HELP…BUILD YOUR SUB-COMMITTEE............................................................................................................................23 WHERE TO LOOK FOR HELP.....................................................................................................................................................23 DEFINING EXPECTATIONS WITH YOUR SUB-COMMITTEE PARTNERS .........................................................................................23 LEAD YOUR SUB-COMMITTEE WELL........................................................................................................................................23 2 American Cancer Society Eastern Division 1.800.227.2345 www.cancer.org LUMINARIA CHAIR guidebook STEP 3 – ESTABLISH A PLAN ................................................................................................................................................25 YOUR ACTION PLAN ...............................................................................................................................................................25 STEP 4 – PROMOTE LUMINARIA SALES.............................................................................................................................26 LUMINARIA PRE-SALES THROUGH TEAMS ................................................................................................................................26 LUMINARIA SALES AS EVENT PUBLICITY...................................................................................................................................26 LUMINARIA SALES IN THE COMMUNITY ...................................................................................................................................26 MAILING TO PAST PARTICIPANTS.............................................................................................................................................27 ONLINE LUMINARIA SALES ......................................................................................................................................................27 STEP 5 – LUMINARIA LOGISTICS .........................................................................................................................................28 SECURE LUMINARIA SUPPLIES ..................................................................................................................................................28 SECURE DAY-OF VOLUNTEERS ................................................................................................................................................29 DETERMINE ON-SITE NEEDS....................................................................................................................................................29 STEP 6 – LUMINARIA CEREMONY ......................................................................................................................................31