GOVERNANCE, COMMUNICATIONS AND HUMAN RESOURCES COMMITTEE MEETING AGENDA PUBLIC SESSION Date: March 31, 2021 Time: 8:55 a.m. – 9:45 a.m. Location: Virtual (NOT in person) Agenda Time Description Action Pre-read Presenter Page # Public Agenda 8:55 1. Chair’s Remarks Information Verbal Report Chair - 5 minutes 9:00 2. Consent agenda 5 minutes a) Approval of Public GCHRC Agenda Chair 1 Meeting Agenda Approval b) Chair’s Poll re: Declaration Agenda and Chair - Conflict of Interest Conflict of Interest Policy c) Confirmation of the GCHRC Minutes Chair 3 Public Meeting Approval Minutes of February 1, 2021 d) City Council Information GCHRC:2021 Director, 8 Directions Requiring -08 Strategic Board Attention Planning & Stakeholder Relations PUBLIC AGENDA – GCHRC Meeting – March 31, 2021 Page 2 of 2 Time Description Action Pre-read Presenter Page # e) Regent Park – New Approval GCHRC:2021 Chief 18 Subsidiary -09 Development Corporation Officer and General Counsel & Corporate Secretary f) Annual General GCHRC & GCHRC:2021 General Counsel 26 Meeting Process for Board -10 & Corporate TCHC and its Approval Secretary Subsidiaries g) Investment Advisory Information GCHRC:2021 General Counsel 32 Committee – -11 & Corporate Recruitment of New Secretary Committee Member h) Annual Review of Approval GCHRC:2021 General Counsel 38 Board and -17 & Corporate Committee Charters Secretary 9:05 3. Business Arising Information Action Item Chair 76 from the Public List Meeting Minutes and 5 minutes Action Items Update 9:10 4. Update on Discussion GCHRC:2021 General Counsel 81 Professional -13 & Corporate Standards Unit 15 minutes Secretary 9:25 5. TCHC 2021-22 Information GCHRC:2021 Vice President, 86 Strategic -16 Strategic Communications 20 minutes Planning & Plan Communications TERMINATION Item 2C - Minutes of Public Meeting February 1, 2021 Public Meeting Minutes February 1, 2021 Governance, Communications and Human Resources Committee 931 Yonge Street, Toronto, M4W 2H2 Page 1 of 5 The Governance, Communications and Human Resources Committee (“GCHRC”) of the Toronto Community Housing Corporation (“TCHC”) held a virtual Public meeting on February 1, 2021, via WebEx, commencing at 10:33 a.m. GCHRC Directors Brian Smith, Chair Present: John Campbell Ubah Farah Councillor Paula Fletcher GCHRC Directors Absent: Debbie Douglas Management Present: Kevin Marshman, President & Chief Executive Officer (“CEO”) Sheila Penny, Chief Operating Officer (“COO”) Darragh Meagher, General Counsel & Corporate Secretary Rose-Ann Lee, Chief Financial Officer & Treasurer Barbara Shulman, Interim Vice President, Human Resources Allen Murray, Vice President, Facilities Management Jill Bada, General Manager, Seniors Housing Unit Lindsay Viets, Director, Strategic Planning & Stakeholder Relations Minh Toan, Business Planner, Stakeholder Relations Ceilidh Wilson, Assistant Corporate Secretary 3 Item 2C - Minutes of Public Meeting February 1, 2021 Governance, Communications and Human Resources Committee Public Minutes February 1, 2021 Page 2 of 5 A quorum being present, Mr. Smith, serving as Chair, called the meeting to order, and Ms. Wilson served as recording secretary. ITEM 1 CHAIR’S REMARKS The Chair welcomed everyone to the GCHRC meeting, noted the Acknowledgement of the Land and notified everyone that due to the need for social distancing to limit the spread of COVID-19, TCHC’s holding this GCHRC meeting virtually. COVID-19 Update TCHC’s COVID-19 response is now in its eleventh month, and the Chair thanked employees for the exemplary work they are doing to deliver essential services and support TCHC tenants. Many of TCHC’s communities are among the hardest hit by the virus, and employees have stepped up to support tenants who are self-isolating and help agencies deliver food and other essentials to seniors and vulnerable tenants. In particular, the Chair recognized the contributions of staff who work in TCHC buildings. Given the resurgence of COVID-19 cases, TCHC’s maintaining the extended 10-hour shift schedules that are enabling TCHC to deliver enhanced cleaning protocols that are preventing the spread of the virus and keeping people safe. Lastly, the Chair thanked everyone at the company for setting a good example by following public health advice at work and at home. DEPUTATIONS The following written deputations were received in relation to the following items: • Item 2D – City Council Directors Requiring Board Attention (Cheryl Duggan) • Item 3 – Business Arising from the Public Meeting Minutes and Action 4 Item 2C - Minutes of Public Meeting February 1, 2021 Governance, Communications and Human Resources Committee Public Minutes February 1, 2021 Page 3 of 5 Items Update (Cheryl Duggan) • Item 4 – 2021 Public GCHRC Work Plan (Cheryl Duggan) ITEM 2A APPROVAL OF PUBLIC MEETING AGENDA Motion ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. carried Farah and carried, the GCHRC approved the Public meeting agenda for the GCHRC’s February 1, 2021 meeting. ITEM 2B CHAIR’S POLL RE: CONFLICT OF INTEREST The Chair requested members of the GCHRC to indicate any agenda item in which they had a conflict of interest, together with the nature of the interest. No conflicts were declared. CONFIRMATION OF MINUTES OF THE PUBLIC GCHRC ITEM 2C MEETING OF NOVEMBER 27, 2020 Motion ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. carried Farah and carried, the GCHRC confirmed the above-captioned minutes without amendments. CITY COUNCIL DIRECTIONS REQUIRING ITEM 2D BOARD ATTENTION GCHRC:2021-05 Verbal deputation from Cheryl Duggan was received with respect to this item. Motion ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. carried Farah and carried, the GCHRC received the information contained in Report GCHRC:2021-05, being an update on TCHC-related Council decisions that require action by the TCHC Board of Directors, for its information. 5 Item 2C - Minutes of Public Meeting February 1, 2021 Governance, Communications and Human Resources Committee Public Minutes February 1, 2021 Page 4 of 5 BUSINESS ARISING FROM THE PUBLIC MEETING MINUTES ITEM 3 AND ACTION ITEMS UPDATE Verbal deputation was received from Cheryl Duggan with respect to this item. Motion ON MOTION DULY MADE by Mr. Campbell, seconded by Ms. carried Farah and carried, the GCHRC received the matters reported as Business Arising from the Public Meeting Minutes and Action Items Update for its information. ITEM 4 2021 PUBLIC GCHRC WORK PLAN GCHRC:2021-06 Verbal deputation was received from Cheryl Duggan with respect to this item. The above-captioned report (GCHRC:2021-06) was circulated to GCHRC members prior to the meeting. Mr. Meagher was available to answer questions of the GCHRC. Motion ON MOTION DULY MADE by Councillor Fletcher, seconded by carried Ms. Farah and carried, the GCHRC approved the 2021 Public GCHRC Work Plan as set out in Attachment 1 to Report GCHRC:2021-06. TERMINATION The public meeting terminated at 11:01 a.m. 6 Item 2C - Minutes of Public Meeting February 1, 2021 Governance, Communications and Human Resources Committee Public Minutes February 1, 2021 Page 5 of 5 Secretary Chair, Governance, Communications and Human Resources Committee 7 Item 2D - GCHRC:2021-08 Page 1 of 3 City Council Directions Requiring Board Attention Item 2D March 31, 2021 Governance, Communications and Human Resources Committee Report: GCHRC:2021-08 To: Governance, Communications and Human Resources Committee (“GCHRC”) From: Director, Strategic Planning & Stakeholder Relations Date: March 3, 2021 PURPOSE: The purpose of this report is to provide the GCHRC with an update on TCHC-related Council decisions that require action by the TCHC Board of Directors (the “Board”). REPORT HISTORY: The template for this report was presented and approved by the GCHRC at its November 5, 2020 meeting. The iteration of this report provided at the February 1, 2021 GCHRC meeting included a catch-up of all TCHC-related Council items from 2019 and 2020. This report includes new TCHC-related Council items since the February 1, 2021 GCHRC meeting and covers Council meetings held on February 2 and 3, 2021 and February 18, 2021. Attachment 1 includes the two new items from this report, listed below, and all outstanding or on-going items remaining from the previous report. RECOMMENDATIONS: It is recommended that the GCHRC receive this report for information. 8 Item 2D - GCHRC:2021-08 Page 2 of 3 REASONS FOR RECOMMENDATIONS: Toronto City Council regularly makes decisions that impact the corporation. This report helps to keep the GCHRC informed of City Council decisions that require their attention, action and/or input. COUNCIL ITEMS REQUIRING BOARD ATTENTION: Report Name: EX20.9 Toronto Seniors Housing Corporation Board of Directors Date at Council: February 2 and 3, 2021 Council Decision: Adopted with amendments Attention required from Board: In anticipation of legal incorporation of the Seniors Housing Corporation, this report recommends the Terms of Reference for the Board of Directors for the Seniors Housing Corporation, and directs the City Clerk to initiate recruitment of the Board. Management Recommendations: The Board receive this item for information (link to report: here) Report Name: EX21.2 2021 Capital and Operating Budgets Date at Council: February 18, 2021 Council Decision: Adopted with amendments Attention required from Board: City Council approved the Capital and Operating Budgets for TCHC within Shelter, Support & Housing Administration’s overall budget. Management Recommendations: The Board receive this item for information (link to report: here) SIGNATURE: “Lindsay Viets” Lindsay Viets Director, Strategic Planning & Stakeholder Relations 9 Item 2D - GCHRC:2021-08 Page 3 of 3 ATTACHMENT: 1. City Council Items – Status Tracker STAFF CONTACT: Minh Toan, Business Planner 416-981-4371 [email protected] 10 Item 2D - City Council Directions Requiring Board Attention Report:GCHRC:2021-08 Public GCHRC Meeting - March 31, 2021 Attachment 1 Item 2D - GCHRC:2021-08 - Attachment 1 Council Relevant Management Item Date Action or Attention by TCHC Board Decision Division Reccomendations COUNCIL ITEMS REQUIRING BOARD ATTENTION/ACTION 19-AU2.1 AU2.1 Moving Forward May 14 and Adopted with Attention: 1.