HOSPITAL ABBREVIATIONS AND ITEMS IN SUPPORT OF REGIONAL UNIDENTIFIED PATIENT NAMING CONVENTION This tool provides a regional naming convention and associated protocols for identifying, tracking, and caring for unidentified patients during a mass casualty in- cident (MCI) response. The table below contains naming convention guidance, including for first and last names and estimated age. There is also information for incorporation of identifying features into the patient record, and a tag to associate victims of the same incident. In addition, the guidance offers a target time period for patient registration. PATIENT VARIABLE NAMING CONVENTION Last Name • Abbreviation of hospital name + digit (beginning with “1”) • Example for General Hospital: GenHosp1, GenHosp2, GenHosp3 • Please see below for suggested hospital abbreviations for all GNYHA members First Name • Each hospital has been assigned an item; please see below for list of assigned items, plus 50 suggested names for that item. Hospitals are encouraged to develop additional names within their assigned item type beyond those provided. • Example: Assigned Item = Flowers • Name list: Begonia, Daffodil, Lily, Rose, Lilac, Dahlia, etc. Estimated Age 1/1/estimated year of birth (based on hospital staff observation) Gender Indicate “male,” “female,” or “unknown” ADDITIONAL VARIABLES NAMING CONVENTION If the Patient is a Minor Indicate in the medical record whether the patient arrived unaccompanied or was brought in by or with someone. If brought in by someone, capture the individual’s contact information. Identifying Physical Features Ensure there is a place on registration documentation and within the electronic medical record (EMR) to capture information about tattoos, un- usual features or markings, and their location, which could help with identification. Accompanying Items List any items that the person may have had with them upon arrival that could aid identification; if possible, take a photograph of these items and include it with the medical record. Include “in case of emergency” information obtained from the individual’s cellphone. Photo Take a picture of each patient and upload it to the EMR, as time allows. 555 WEST 57TH STREET, NEW YORK, NY 10019 • T (212) 246-7100 • F (212) 262-6350 • WWW.GNYHA.ORG • PRESIDENT, KENNETH E. RASKE GNYHA | HOSPITAL ABBREVIATIONS AND UNIDENTIFIED PATIENT NAMING CONVENTION 2 ADDITIONAL VARIABLES NAMING CONVENTION Disaster Tag • Associate all patients related to the incident, whether identified or unidentified, with an electronic disaster tag. Because the nature of the incident may not be known, a suggested convention for the disaster tag is: MCI_m/d/y_closest hour to the arrival of the first patient. • A government entity will later instruct hospitals to retroactively apply a different incident tag such as “Pulse Nightclub Incident.” Reconciled Last Name, First Ensure there is a place within the medical record to indicate the individual’s first and last names once he/she is identified. Also, allow space for Name commonly used nicknames. Both the medical record and identification bracelet should be updated as soon as the patient is identified, with both names visible. This is necessary to ensure labs, radiography, and other clinical care elements associated either with the assigned name or recon- ciled name are available under a single patient record. TARGET TIME PERIOD FOR ELECTRONIC REGISTRATION Within 20 Minutes While patient care takes precedent, hospitals should develop and exercise disaster registration protocols so that patients, including unidentified pa- tients, can be quickly registered. Registering patients within this timeframe directly supports broader patient tracking and family reunification efforts. Suggested first and last names for all GNYHA member hospitals are below. 555 WEST 57TH STREET, NEW YORK, NY 10019 • T (212) 246-7100 • F (212) 262-6350 • WWW.GNYHA.ORG • PRESIDENT, KENNETH E. RASKE GNYHA | HOSPITAL ABBREVIATIONS AND UNIDENTIFIED PATIENT NAMING CONVENTION 3 NEW YORK HOSPITAL ABBREVIATION ASSIGNED HOSPITAL HOSPITAL NAME EXAMPLE FIRST NAMES FOR LAST NAME ITEM FOR FIRST NAME Albany Medical Center AlbMed1 Birds albatross, blackbird, bluebird, booby, crane, crow, cuckoo, dove, duck, ea- gle, emu, falcon, finch, flamingo, goose, guan, gull, hawk, heron, hornbill, hummingbird, ibis, jay, kingfisher, lark, mockingbird, motmot, oriole, osprey, ostrich, owl, parrot, pelican, penguin, petrel, pigeon, quail, robin, sparrow, starling, stork, swallow, swan, thrush, tinamou, toucan, turkey, warbler, wood- pecker, wren Albany Medical Center – ColumMem1 Desserts baklava, bearclaw, blondie, brownie, cake, cannoli, caramel, cheesecake, Columbia Memorial Health chocolate, churro, cookie, creampuff, crepe, cruller, cupcake, custard, doughnut, eclair, flan, fondant, fritter, fruitcake, fudge, gelato, gingerbread, icecream, jellybean, macaron, marzipan, milkshake, nougat, pancake, parfait, pie, popsicle, pudding, sherbet, shortbread, snickerdoodle, sorbet, stroop- wafel, strudel, sundae, tart, tiramisu, trifle, truffle, turnover, wafer, waffle Albany Medical Center – Saratoga1 Shapes arc, arrow, circle, cone, crescent, cross, cube, cuboid, cylinder, decagon, Saratoga Hospital diamond, dodecahedron, donut, dot, ellipse, ellipsoid, heart, hemisphere, heptagon, hexagon, icosahedron, isosceles, kite, line, nonagon, octagon, octahedron, oval, parallelogram, pentagon, prism, pyramid, quadrilateral, quatrefoil, ray, rectangle, rhombus, semicircle, sphere, spiral, square, star, teardrop, tetrahedron, trapezium, trapezoid, triangle, wedge, wheel, zigzag Blythedale Children’s Hospital Blythedale1 States Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, Del- aware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Ken- tucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, NewHampshire, New- Jersey, NewMexico, NewYork, NorthCarolina, NorthDakota, Ohio, Okla- homa, Oregon, Pennsylvania, RhodeIsland, SouthCarolina, SouthDakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, WestVirginia, Wis- consin, Wyoming 555 WEST 57TH STREET, NEW YORK, NY 10019 • T (212) 246-7100 • F (212) 262-6350 • WWW.GNYHA.ORG • PRESIDENT, KENNETH E. RASKE GNYHA | HOSPITAL ABBREVIATIONS AND UNIDENTIFIED PATIENT NAMING CONVENTION 4 HOSPITAL ABBREVIATION ASSIGNED HOSPITAL HOSPITAL NAME EXAMPLE FIRST NAMES FOR LAST NAME ITEM FOR FIRST NAME BronxCare Health System – BCFulton1 Flowers amaryllis, anemone, aster, azalea, begonia, bellflower, bergamot, blossom, BronxCare Hospital Center bluebell, bottlebrush, buttercup, camellia, carnation, chrysanthemum, clo- – Fulton Ave ver, daffodil, dahlia, daisy, delphinium, edelweiss, forgetmenot, foxglove, freesia, gladiolus, heather, hibiscus, hyacinth, iris, jasmine, lavender, lilac, lily, lotus, marigold, marjoram, narcissus, orchid, peony, petunia, poinsettia, poppy, primrose, rhododendron, rose, rosemary, snapdragon, sunflower, tansy, tulip, zinnia BronxCare Health System – BCGrand1 Fish albacore, amberjack, anchovy, angelfish, armorhead, barracuda, barramun- BronxCare Hospital Center – di, bass, blobfish, bluefish, bonito, brill, bullhead, carp, catfish, cavefish, char, Grand Concourse clownfish, cod, dogfish, dragonfish, eel, flounder, glassfish, goatfish, gold- fish, grouper, gulper, guppy, haddock, hagfish, halibut, herring, icefish, jack- fish, jawfish, jewelfish, kingfish, koi, ladyfish, lamprey, lionfish, loach, -macker el, mahimahi, marlin, milkfish, minnow, monkfish, mudskipper BronxCare Health System BCLifeRec1 Vegetables artichoke, arugula, asparagus, beet, bokchoy, broccoli, broccolini, cabbage, – BronxCare Life Recovery caper, carrot, cauliflower, celery, chard, chives, corn, daikon, eggplant, en- Center dive, fennel, ginger, horseradish, jicama, kale, leek, lemongrass, lettuce, okra, onion, parsnip, peas, pepper, plantain, potato, radicchio, radish, rapi- ni, rocket, samphire, scallion, shallot, snappea, sorrel, spinach, squash, taro, turnip, watercress, yam, yarrow, zucchini BronxCare Health System BCSpecial1 Desserts baklava, bearclaw, blondie, brownie, cake, cannoli, caramel, cheesecake, – BronxCare Special Care chocolate, churro, cookie, creampuff, crepe, cruller, cupcake, custard, Center doughnut, eclair, flan, fondant, fritter, fruitcake, fudge, gelato, gingerbread, icecream, jellybean, macaron, marzipan, milkshake, nougat, pancake, parfait, pie, popsicle, pudding, sherbet, shortbread, snickerdoodle, sorbet, stroop- wafel, strudel, sundae, tart, tiramisu, trifle, truffle, turnover, wafer, waffle 555 WEST 57TH STREET, NEW YORK, NY 10019 • T (212) 246-7100 • F (212) 262-6350 • WWW.GNYHA.ORG • PRESIDENT, KENNETH E. RASKE GNYHA | HOSPITAL ABBREVIATIONS AND UNIDENTIFIED PATIENT NAMING CONVENTION 5 HOSPITAL ABBREVIATION ASSIGNED HOSPITAL HOSPITAL NAME EXAMPLE FIRST NAMES FOR LAST NAME ITEM FOR FIRST NAME BronxCare Health System – BCChild1 Office/School Supplies backpack, binder, bookshelf, cabinet, calculator, cardstock, chair, coffeepot, BronxCare Children’s Pavilion computer, copier, crayon, creamer, desk, envelope, eraser, fax, folder, glue, headphone, highlighter, ink, keyboard, labeler, lunchbox, marker, mouse, mug, notebook, organizer, paper, paperclip, paperweight, pen, pencil, print- er, protractor, pushpin, rubberband, rug, ruler, scanner, scissors, sharpener, shredder, stamp, stapler, stationary, tack, tape, watercooler Calvary Hospital Calvary1 Clothing bathrobe, bikini, blazer, blouse, bodysuit,