PARK BOARD - COMMUNITY CENTRE ASSOCIATION JOINT OPERATING AGREEMENT BETWEEN THE VANCOUVER BOARD OF PARKS AND RECREATION AND KITSILANO WAR MEMORIAL COMMUNITY CENTRE ASSOCIATION {00704261v1} TABLE OF CONTENTS 13.4 ART INSTALLATIONS AND MURALS ................. 24 13.5 VEHICLES .................................................. 24 1. DEFINITIONS ................................................... 4 14. FINANCE ....................................................... 24 2. LEGAL RELATIONSHIP...................................... 9 14.1 REVENUE .................................................. 24 14.2 EXPENSES ................................................. 25 3. TERM OF AGREEMENT .................................... 9 14.3 BUDGETS AND RECORDS .............................. 27 3.1 TERM .............................................................. 9 14.4 GRANTS ................................................... 29 3.2 RENEWAL ........................................................ 9 14.5 OPERATIONS FEE ....................................... 30 3.3 PROCESS AT END OF AGREEMENT ....................... 10 14.6 INSURANCE ............................................... 31 14.7 MISCELLANEOUS OPERATIONS ...................... 31 4. ASSOCIATION GOVERNANCE ........................ 10 15. COMMUNICATIONS AND PLANNING ............ 31 4.1 GOVERNANCE COVENANTS ................................ 10 4.2 GOVERNANCE DEFAULTS .................................. 11 15.1 COMMUNICATIONS BETWEEN PARTIES ........... 31 15.2 SYSTEM-WIDE PLANNING AND COMMUNICATION 5. GENERAL OBLIGATIONS AND ROLES OF THE SESSIONS .............................................................. 32 PARTIES ................................................................. 11 16. INFORMATION AND BUSINESS SYSTEMS, 5.1 MUTUAL OBLIGATIONS .................................... 11 TECHNOLOGY & TELECOMMUNICATIONS .............. 32 5.2 ROLE OF THE PARK BOARD ................................ 12 5.3 ROLE OF THE ASSOCIATION ................................ 13 16.1 REGISTRATION SYSTEM................................ 32 16.2 OWNERSHIP OF SYSTEMS ............................. 33 6. POLICIES AND PROCEDURE ........................... 13 16.3 SECURITY SYSTEMS ..................................... 33 6.1 CORPORATE AND GOVERNANCE POLICIES ............. 13 16.4 MANAGEMENT OF DATA ............................. 34 6.2 CHANGES TO PUBLIC POLICY .............................. 14 16.5 USE OF BUSINESS SYSTEMS AND INFORMATION TECHNOLOGY .......................................................... 34 7. PROGRAMMING ........................................... 14 17. OWNERSHIP OF COMMUNITY CENTRE ASSETS . 7.1 ACCESS TO PROGRAMMING AND THE JOINTLY ..................................................................... 34 OPERATED FACILITIES ................................................ 14 7.2 PROGRAMMING RESPONSIBILITIES ...................... 15 17.1 COMMUNITY CENTRE FACILITY ..................... 34 7.3 SYSTEM-WIDE PROGRAMS ................................ 16 17.2 EQUIPMENT AND ASSETS ............................. 35 7.4 QUALITY CONTROL AND EVALUATION .................. 17 18. DISPUTE RESOLUTION ................................... 35 8. ASSOCIATION MEMBERSHIP ......................... 17 18.1 DISPUTE RESOLUTION PROCESS .................... 35 9. USE ALLOCATION FOR JOINTLY OPERATED 18.2 ARBITRATION ............................................ 36 FACILITIES .............................................................. 17 19. BRAND AND BRAND PROTECTION ................ 37 10. CHILDCARE ................................................... 18 20. CHANGES TO JOINTLY OPERATED FACILITIES 37 11. AFFILIATED GROUPS ..................................... 18 20.1 ADDITIONS TO ENTIRE FACILITY ..................... 37 12. HUMAN RESOURCES ..................................... 19 20.2 REDUCTION IN JOINTLY OPERATED FACILITIES .. 37 20.3 REPLACEMENT OF JOINTLY OPERATED FACILITIES .. 12.1 ASSOCIATION PERSONNEL AND VOLUNTEERS ... 19 .............................................................. 37 12.2 DELEGATION OF RESPONSIBILITY TO PARK BOARD . 20.4 CLOSURE OF JOINTLY OPERATED FACILITIES ..... 38 ............................................................... 20 12.3 PARK BOARD PERSONNEL ............................. 20 21. TERMINATION OR NON-RENEWAL ................ 38 12.4 ROLE OF RECREATION SUPERVISOR ................ 20 21.1 BREACH BY ASSOCIATION AND PARK BOARD’S 12.5 HIRING DECISIONS ...................................... 21 RIGHT TO TERMINATE ............................................... 38 12.6 FEEDBACK AND ISSUE MANAGEMENT ............. 22 21.2 BREACH BY PARK BOARD AND ASSOCIATION’S 13. RENOVATIONS AND MAINTENANCE ............. 22 RIGHT TO TERMINATE ............................................... 39 13.1 RENOVATIONS, UPGRADES AND MAINTENANCE OF 22. NOTICES ........................................................ 39 JOINTLY OPERATED FACILITIES ..................................... 22 23. TERMINATION OF PRIOR JOA ........................ 40 13.2 MAINTENANCE OF OTHER ASSETS .................. 23 13.3 PLANNING FOR SURROUNDING AREAS ............ 24 24. MISCELLANEOUS ........................................... 40 {00704261v1} 24.1 GOVERNING LAWS ...................................... 40 24.2 ENUREMENT .............................................. 40 24.3 SEVERABILITY ............................................. 40 24.4 NON-DEROGATION ..................................... 41 24.5 TIME OF THE ESSENCE ................................. 41 24.6 CAPTIONS ................................................. 41 24.7 INTERPRETATION ........................................ 41 24.8 WAIVER .................................................... 41 24.9 ENTIRE AGREEMENT .................................... 41 24.10 ASSIGNMENT ............................................. 42 24.11 INDEPENDENT LEGAL ADVICE ........................ 42 24.12 COLLECTIVE AGREEMENTS ............................ 42 24.13 CITY AS PUBLIC BODY .................................. 42 24.14 PERMANENT PUBLIC PARK ........................... 43 APPENDIX A ......... ERROR! BOOKMARK NOT DEFINED. APPENDIX B ........................................................... 45 APPENDIX C ......... ERROR! BOOKMARK NOT DEFINED. APPENDIX D ........................................................... 50 APPENDIX E ........................................................... 52 {00704261v1} 2 PARK BOARD – COMMUNITY CENTRE ASSOCIATION AGREEMENT THIS AGREEMENT is made the ____ day of ______________, 2017 BETWEEN: The Vancouver Board of Parks and Recreation 2099 Beach Avenue Vancouver, BC V6G 1Z4 (the “Park Board”) AND: Kitsilano War Memorial Community Centre Association, Society Number S0018946 2690 Larch Street Vancouver, BC V6K 4K9 (the “Association”) WHEREAS: A. Each of Vancouver’s community centres serves as the hub of its respective neighbourhood linking residents together with resources to encourage positive health outcomes through healthy lifestyles, social connectedness and the ability to contribute to community; B. Community centres provide access to quality programming and services to encourage healthy lifestyles through participation in physical, recreational, cultural, educational, social and capacity-building programs for residents of the community, which are responsive to the community’s unique needs; C. The Park Board is an elected board of commissioners with statutory jurisdiction over Vancouver parks, including the provision of recreational programs and facilities, setting policies and allocating budget resources and the authority to organize, conduct and contract with others for recreational programs; D. The City of Vancouver is the sole owner of the assets which are in the possession and control of the Park Board, including designated parks and other land, the community centre buildings and other facilities and improvements located on such lands; E. The Association is a valuable community-based society incorporated under the Societies Act with an elected Board of Directors that plays an important role in contributing to the success of the Community Centre Network, including by delivering Programming and services which ensure a healthy, engaged and inclusive community; F. While the parties recognize the unique attributes of each community centre and neighbourhood, the Park Board and the Association agree that all residents of the City of Vancouver should have similar opportunities, regardless of gender, age, sexual orientation, ability, race, culture, faith or socio-economic status; {00704261v1} 3 G. The parties agree that it is in their mutual interest to work cooperatively to ensure the successful and financially sustainable offering of Programming and services from the Jointly Operated Facilities and to improve community engagement and participation through the Jointly Operated Facilities; H. This Agreement replaces the previous joint operating agreement between the parties dated April 26, 1979 (the “Prior JOA”). This updated operating agreement reflects the current working relationship of the parties and is entered into because both parties recognize and appreciate the skills and attributes contributed by the other to the provision of Programming and services to the community. This working relationship reflects a mutual acknowledgement and respect of the parties’ distinct roles and shared objectives; I. The scope of this Agreement is limited to the Jointly Operated Facilities, and any additional scope (for example, parks and fieldhouses) based on current arrangements