BOARD OF DIRECTORS 2018 JEFF GEE, CHAIR KEN YEAGER, VICE CHAIR CHERYL BRINKMAN JEANNIE BRUINS DEVORA “DEV” DAVIS GILLIAN GILLETT DAVE PINE CHARLES STONE MONIQUE ZMUDA AGENDA JIM HARTNETT EXECUTIVE DIRECTOR PENINSULA CORRIDOR JOINT POWERS BOARD Bacciocco Auditorium, 2nd Floor 1250 San Carlos Avenue, San Carlos CA 94070 January 4, 2018 – Thursday 10:00 a.m. 1. Call to Order / Pledge of Allegiance 2. Roll Call 3. Report from Nominating Committee a. Election of 2018 Officers 4. Public Comment Public comment by each individual speaker shall be limited to two minutes 5. Consent Calendar Members of the Board may request that an item under the Consent Calendar be considered separately a. Approval of Minutes of Special Meeting of December 7, 2017 b. Approval of Minutes of December 7, 2017 c. Acceptance of Statement of Revenues and Expenditures for November 2017 d. Receive Key Caltrain Performance Statistics – November 2017 e. Adopt 2018 Legislative Program f. Receive State and Federal Legislative Update 6. Chairperson’s Report a. Resolution of Appreciation to Rose Guilbault b. Resolution of Appreciation to Ken Yeager 7. Report of the Citizens Advisory Committee 8. Report of the Executive Director a. Peninsula Corridor Electrification Project Monthly Report 9. Receive Comprehensive Annual Financial Report 10. Award of Contract to Granite Rock Company for the Grade Crossing Improvement Project in the Total Amount of $1,635,795 11. Award of Contract to J. Powers Recruiting, Inc. of Sacramento, California to Provide Technical Recruiting Services for a Not-To-Exceed Amount of $3.5 Million for a Five- Year Term 12. Adopt Ordinance No. 2 – Establishing Administrative Penalties, Fees, and Hearing Documents for Passengers Riding Caltrain Without Proper Fares and Proof of Payment Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 1 of 3 Peninsula Corridor Joint Powers Board January 4, 2018 Agenda 13. Caltrain Fare Study Update 14. Correspondence 15. Board Member Requests 16. General Counsel Report 17. Date/Time of Next Regular Meeting: Thursday, February 1, 2018 at 10:00 a.m. San Mateo County Transit District Administrative Building, Bacciocco Auditorium, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA 94070 18. Adjourn Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 2 of 3 Peninsula Corridor Joint Powers Board January 4, 2018 Agenda INFORMATION FOR THE PUBLIC All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6242. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to [email protected]. Location, Date and Time of Regular Meetings Regular meetings are held at the San Mateo County Transit District Administrative Building located at 1250 San Carlos Avenue, San Carlos, one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus Routes ECR, FLX, 260, 295 and 398. Additional transit information can be obtained by calling 1.800.660.4287 or 511. The JPB meets regularly on the first Thursday of the month at 10 a.m. The JPB Citizens Advisory Committee meets regularly on the third Wednesday of the month at 5:40 p.m. at the same location. Date, time and place may change as necessary. Public Comment If you wish to address the Board, please fill out a speaker’s card located on the agenda table and hand it to the JPB Secretary. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the JPB Secretary, who will distribute the information to the Board members and staff. Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to two minutes and items raised that require a response will be deferred for staff reply. Accessibility for Individuals with Disabilities Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to the JPB Secretary at Peninsula Corridor Joint Powers Board, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to [email protected]; or by phone at 650.508.6242, or TDD 650.508.6448. Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body. Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 3 of 3 Peninsula Corridor Joint Powers Board (JPB) Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 SPECIAL MEETING MINUTES OF DECEMBER 7, 2017 MEMBERS PRESENT: J. Bruins, D. Davis, R. Guilbault, D. Pine, K. Yeager, M. Zmuda, J. Gee (Chair) MEMBERS ABSENT: C. Brinkman, G. Gillett STAFF PRESENT: M. Bouchard, J. Cassman, J. Hartnett, M. Martinez, C. Mau, S. Murphy, M. Simon Chair Gee called the meeting to order at 9:32 a.m. Public Comment Roland Lebrun, San Jose, said that Parsons Transportation Group was awarded a contract with Metrolinx, he said that Parsons is a qualified company that can do the job. Recessed to closed session at 9:35 a.m. GENERAL COUNSEL REPORT a) Closed Session: Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Peninsula Corridor Joint Powers Board. v. Parsons Transportation Group et al; San Mateo County Superior Court Case No. Case No. 17CIV00888 b) Closed Session: Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Parsons Transportation Group v. Peninsula Corridor Joint Powers Board et al; San Mateo County Superior Court Case No. Case No. 17CIV00786 Reconvened to Open Session at 9:56 a.m. Joan Cassman, Legal Counsel stated that the Board met in closed session and received a report on the litigation matters. No action was taken. Adjourned at 9:56 a.m. Peninsula Corridor Joint Powers Board (JPB) Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 MINUTES OF DECEMBER 7, 2017 MEMBERS PRESENT: J. Bruins, D. Davis, J. Gee (Chair), R. Guilbault, D. Pine, K. Yeager, M. Zmuda MEMBERS ABSENT: C. Brinkman, G. Gillett STAFF PRESENT: M. Bouchard, J. Cassman, , A. Chan, C. Fromson C. Gumpal, D. Hansel, J. Hartnett, L. Larano, M. Martinez, C. Mau, S. Murphy, J. Navarro, E. Scanlon, M. Simon, P. Sebastian, J. Le, V. O’Brien Chair Jeff Gee called the meeting to order at 10:03 a.m. and Rose Guilbault led the Pledge of Allegiance. PUBLIC COMMENT Bert Hill, San Francisco Bicycle Advisory Committee, San Francisco, provided a copy of their resolution adopted on October 23, 2017 that supports increased capacity in electrification trains and better car layout on the train. He said bicyclists need to be able to observe their bikes on the train and bicycle theft is a problem. Jeff Carter, Millbrae, said that the construction structure in San Carlos are too close to the right of way and would like to assure that this would not cause any future constraint to adding passing tracks. Cliff Barger, San Francisco, said that he researched and found there is more than one bike theft in 2016 that was reported by staff and the bike theft will get worse if there are no seats for bicyclist to watch their bikes. Shirley Johnson, San Francisco, Bikes ONBoard, said she is alarmed that the new train layout on the electrified trains have no dedicated seats within view of bikes, this is an invitation for bicycle theft, the solution is distribute more bike space in more cars so seats can be within view of bikes. Giuliano Carlini, Belmont, requested that his bicycle should be visible on these new proposed trains and not isolated in another car train. Roland Lebrun, San Jose, said in the past he proposed a different configuration and now there are issues with seats, bathrooms, bikes and no one is considering alternatives. He reported an incident on Thanksgiving that signs did not indicate no train service and caused confusion for riders. He asked why staff is looking at configurations that have not been environmentally cleared. Page 1 of 6 Joint Powers Board Meeting Minutes of December 7, 2017 Randy Hodnett, Atherton, said he objected the plan of using forty-six foot tall double track cantilever poles along tracks in Atherton instead of the thirty foot tall two outside poles. He said the forty-six foot tall poles would not come close to meeting the environmental requirement. Nerissa Dexter, Atherton, submitted a list of sixty-five signatures from residents of Lloyden Park that are concerned about damage to their property and they object to the plan to install forty-six foot double-track cantilever poles in the neighborhood.