e November 2013 Speciications for Preparing ADOT Research Reports e Arizona Department of Transportation Research Center Contents Acronyms, Abbreviations, and Terms ............................................................................ 1 About This Edition ........................................................................................................ 3 Sources Used for Instructions and Specifications ........................................................... 3 Color Reproduction ..................................................................................................... 3 Editing Process ................................................................................................................ 3 Publication .................................................................................................................. 4 Report Not Published .................................................................................................. 4 Writing Tips ..................................................................................................................... 4 Technical Report Front Matter ...................................................................................... 7 Cover ............................................................................................................................... 7 Title Page ......................................................................................................................... 7 Disclaimer ........................................................................................................................ 7 Technical Report Documentation Page (TRDP) .............................................................. 7 Requirement ................................................................................................................ 7 Where to Find the TRDP File ....................................................................................... 7 Font Size ...................................................................................................................... 7 Margins ....................................................................................................................... 7 Alignment .................................................................................................................... 7 Fill Entire Page ............................................................................................................ 8 TRDP Content .................................................................................................................. 8 Metric Conversion Page ................................................................................................ 12 Content ...................................................................................................................... 12 Acknowledgments ......................................................................................................... 12 Content ...................................................................................................................... 12 Style ........................................................................................................................... 12 Table of Contents (TOC) ................................................................................................ 12 Content ...................................................................................................................... 12 Long Titles ................................................................................................................. 12 First Element Listed in TOC ........................................................................................ 13 Consistency and Page Numbers ................................................................................ 13 Indention ................................................................................................................... 13 Dot Leaders ............................................................................................................... 13 List of Figures and List of Tables ................................................................................... 13 Requirement .............................................................................................................. 13 Separate Pages ......................................................................................................... 13 Pagination ................................................................................................................. 13 Content ...................................................................................................................... 14 Consistency and Page Numbers ................................................................................ 14 List of Abbreviations, Acronyms, and Symbols ............................................................. 14 Content ...................................................................................................................... 14 Pagination ................................................................................................................. 14 Report Pagination ....................................................................................................... 15 Introduction .................................................................................................................. 15 Multiple Volumes ...................................................................................................... 15 Double Sided ............................................................................................................. 15 Even and Odd Page Placement ................................................................................. 15 Page Numbering ........................................................................................................... 15 Format ....................................................................................................................... 15 Major Sections .......................................................................................................... 16 Landscaped Pages ..................................................................................................... 16 Oversize Pages .......................................................................................................... 17 Appendixes ................................................................................................................ 17 Report Format ............................................................................................................ 19 Page and Paragraph Specifications ............................................................................... 19 Columns ..................................................................................................................... 19 Font ........................................................................................................................... 19 Margins ..................................................................................................................... 19 Spacing ...................................................................................................................... 19 Paragraphs ................................................................................................................ 19 Justification ............................................................................................................... 19 Headers and Footers ................................................................................................. 19 Widows and Orphans ................................................................................................ 20 Headings ................................................................................................................... 20 Executive Summary Specifications ............................................................................... 20 Purpose ..................................................................................................................... 20 Placement in Report .................................................................................................. 21 Summary Elements ................................................................................................... 21 How to Write a Summary .......................................................................................... 21 Grammar and Style ..................................................................................................... 23 Word Use ...................................................................................................................... 23 Acronyms, First Reference ......................................................................................... 23 Acronyms, Plural ....................................................................................................... 23 a.m., p.m. .................................................................................................................. 23 Use of the Word “Data” ............................................................................................ 23 Prefixes ...................................................................................................................... 24 Pronoun Use .............................................................................................................