SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU Joint Meeting of the Summit Road Protection Authority and its Advisory Committee AGENDA Notice of Meeting: A joint meeting of the Summit Road Protection Authority and its Advisory Committee will be held on: Date: Monday 26 March 2018 Time: 5pm Venue: Committee Room 1, Level 2, Civic Offices, 53 Hereford Street, Christchurch Authority Membership Advisory Committee Membership Chair Councillor Grant Miller Chair Paul Loughton - Summit Road Society Inc nominee (Selwyn District Council) Members Christchurch City Councillor Tim Scandrett Selwyn District Councillor Grant Miller Members Councillor Tim Scandrett Banks Peninsula Community Board Member Jed O'Donoghue (Christchurch City Council) Douglas Couch - Rūnanga nominee Dr Christine Dann - nominee of the Minister of Conservation Jed O'Donoghue Peter Graham - Landowner nominee (Banks Peninsula Denis Aldridge - Landowner nominee Community Board) Kelvin McMillan - Senior Policy Planner Environment Canterbury nominee (Vacant) If you require access to the Civic Offices after 5pm, please phone the Executive Secretary ahead of the meeting date on the number below 19 March 2018 Executive Secretary Mark Saunders 941 6436 [email protected] www.ccc.govt.nz The Summit Road (Canterbury) Protection Act 2001 is the statutory basis of the Summity Road Protection Authority and its Advisory Committee, and states that the Summit Road Protection Authority is a Joint Committee of: Note: The reports contained within this agenda are for consideration and should not be construed as policy unless and until adopted. If you require further information relating to any reports, please contact the Executive Secretary. To view copies of Agendas and Minutes, visit: https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/ SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU 26 March 2018 TABLE OF CONTENTS 1. Apologies ............................................................................................................................... 3 2. Declarations of Interest ......................................................................................................... 3 3. Confirmation of Previous Minutes ........................................................................................ 3 4. Public Forum ......................................................................................................................... 3 5. Deputations by Appointment ................................................................................................ 3 6. Petitions ................................................................................................................................ 3 7. Update on the Proposed Summit Road Prohibited Times on Road Restrictions ................. 10 8. Administrative Matters ....................................................................................................... 17 9. Christchurch City Council Long Term Plan ........................................................................... 12 10. Proposed Temporary Logging Road over Marleys Hill Screnic Reserve ............................... 12 11. Annual Report for the Year Ending 30 June 2017 ................................................................ 14 12. Draft Annual Plan and Budget for 2018-19 .......................................................................... 14 13. Summit Road Entrance Signs ............................................................................................... 15 14. Port Hill Fires ....................................................................................................................... 15 15. Members’ Information Exchange ........................................................................................ 17 Attachment A - Summit Road Hearings Panel Report .................................................................. 18 Attachment B - Marleys Hill Logging Road Report to Community Board ..................................... 36 Attachment C - Annual Report for the Year Ending 30 June 2017 ................................................ 47 Attachment D - Draft Annual Plan and Budget for 2018-19 ......................................................... 57 Page 2 SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU 26 March 2018 1. Apologies At the close of the agenda no apologies had been received. 2. Declarations of Interest Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. Confirmation of Previous Minutes For the confirmation of the Summit Road Protection Authority: That the minutes of the Summit Road Protection Authority meeting held on Wednesday, 12 April 2017 be confirmed (refer page 4). For the confirmation of the Advisory Committee: That the minutes of the Advisory Committee meeting held on Wednesday, 12 April 2017 be confirmed (refer page 7). 3. Public Forum A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process. 4. Deputations by Appointment There were no deputations by appointment at the time the agenda was prepared. 5. Petitions There were no petitions received at the time the agenda was prepared. Page 3 SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU REPORT OF A MEETING OF THE SUMMIT ROAD PROTECTION AUTHORITY HELD ON WEDNESDAY 12 APRIL 2017 BECKENHAM SERVICE CENTRE 66 COLOMBO STREET, CHRISTCHURCH COMMENCING AT 5.30PM PRESENT: Chair Councillor Grant Miller (Selwyn District Council) Members Councillor Tim Scandrett (Christchurch City Council) Mr Jed O’Donoghue (Christchurch City Council) IN ATTENDANCE: Mr Kelvin McMillan (Acting Executive Secretary) 1. AFFIRMATION OF ADVISORY COMMITTEE MEMBER NOMINATIONS Comment: The continuing members and new nominations for membership of the Advisory Committee pursuant to section 9(1) of the Summit Road (Canterbury) Protection Act 2001 are: 3 members nominated by the contributory local bodies: Cr Grant Miller (Selwyn District Council), Cr Tim Scandrett (Christchurch City Council), and Mr Jed O’Donoghue (Christchurch City Council) Minutes of Previous Meeting 12/4/2017 Meeting Previous of Minutes – 2 landowners: Mr Peter Graham and Mr Denis Aldridge 1 member nominated by the Minister of Conservation: Dr Christine Dann 1 member nominated by the Summit Road Society Inc: Mr Paul Loughton (Chair) 3 Item 1 member nominated by either te Papatipu Runanga o Rapaki or Runanga o Ngai Tahu: Mr Douglas Couch 1 member who has a knowledge of open space management and park management: Mr Kelvin McMillan 1 member nominated by Environment Canterbury: vacant and awaiting nomination Page 4 SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU Resolved: That the Authority confirm the appointment of all current Advisory Committee members and new nominations to the Summit Road Protection Authority Advisory Committee. Councillor Miller/Member O’Donoghue Carried Meeting adjourned at 5:37pm to the conclusion of Advisory Committee meeting commencing at 5:40pm. Meeting reconvened at 6:53pm. 2. APOLOGIES Nil 3. APPOINTMENT OF CHAIR It was resolved on the motion of Councillor Tim Scandrett, seconded by Mr Jed O’Donoghue, that Councillor Grant Miller be appointed Chairperson of the Summit Road Protection Authority. 4. CONFIRMATION OF MINUTES It was resolved that the report of the meeting held on 25 July 2016 be confirmed as a true and accurate record of that meeting. Councillor Miller/Councillor Scandrett Carried 5. ADOPTION OF THE ANNUAL REPORT Resolved: That the annual report for the year ending June 2016 be adopted. Minutes of Previous Meeting 12/4/2017 Meeting Previous of Minutes Member O’Donoghue/Councillor Scandrett Carried – 6. ADOPTION OF THE ANNUAL PLAN AND BUDGET 2017-2018 Resolved: That the Annual Plan and Budget for 1 July 2017 – 30 June 2018 be adopted. Councillor Miller/Councillor Scandrett Carried 3 Item 7. SUMMIT ROAD PARTIAL CLOSURE UPDATE Comment: The Advisory Committee endorsed the closure at night and recommended that the Authority convey to the Council its endorsement. Resolved: That the information be received and the Authority endorses the closure at night and convey to the Council its endorsement. Member O’Donoghue/Councillor Scandrett Carried Page 5 SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU 8. SUMMIT ROAD PROTECTION AUTHORITY ADMINSITRATION Resolved: That the information be received. Councillor Miller/Councillor Scandrett Carried 9. GENERAL BUSINESS The Authority welcomed Jed O’Donoghue as a new appointee to the Authority. 10. NEXT MEETING Date to be confirmed. The meeting closed at 6:55pm CONFIRMED THIS 26TH DAY OF MARCH 2018 COUNCILLOR GRANT MILLER CHAIRPERSON Minutes of Previous Meeting 12/4/2017 Meeting Previous of Minutes – 3 Item Page 6 SUMMIT ROAD PROTECTION AUTHORITY TE MANA TIAKI I TE ARA AKITU REPORT OF A MEETING OF THE SUMMIT ROAD PROTECTION AUTHORITY ADVISORY COMMITTEE HELD ON WEDNESDAY, 12 APRIL 2017 BECKENHAM SERVICE CENTRE 66 COLOMBO STREET, CHRISTCHURCH COMMENCING AT 5.40 PM PRESENT: Chair Mr Paul Loughton Members Mr Jed O’Donoghue Councillor Grant Miller Councillor Tim Scandrett Mr Kelvin McMillan Mr Douglas Couch Mr Peter Graham Mr Denis Aldridge Dr Christine Dann IN ATTENDANCE: Mr James Tricker (Environment Canterbury) Minutes of Previous Meeting 12/4/2017 Meeting Previous of Minutes